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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 20, 2010 – 7:30 PM
RONALD H. PROVARD EDUCATION CENTER
BOARD ROOM
 
A G E N D A
 
 
I.          GENERAL BUSINESS
 
A.        CALL TO ORDER – Mr. DeHaas
 
1.            Pledge of Allegiance to the Flag
 
2.            Roll Call
 
3.            Public Comment
 
4.            Discussion and Action on Board Minutes
 
B.         TREASURER’S REPORT – Mr. Miller
 
[Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items. If not, a motion to approve the below-mentioned items; second; and vote]
 
1.         Approval of Treasurer’s Report as of 11/30/10 [File for audit]
The Treasurer’s Report, Summary Report and Check Summary are provided. (The report is also available on the website: www.yssd.org, School Board, School Board Treasurer Report)
 
2.         Approval of Fund Account Reports showing balance as of 11/30/10
a.
Athletic Fund
$.86
b.
Food Service Fund
$114,409.25
c.
Capital Reserve Fund
$328,725.04
d.
Capital Projects Fund – Bond Series of 2006 & 2007
$4,044,724.56
 
3.         Payment of Bills
a.
General Fund – 2010-2011
$1,243,682.96
b.
Food Service Fund
$137,060.95
c.
Capital Reserve Fund
$10,901.00
d.
Capital Projects Fund – Bond Series of 2006 & 2007
$1,397,327.30
 
II.            BOARD PRESIDENT’S REPORT – Mr. DeHaas
 
A.           Executive Session. The Board met in executive session following the Regular Monthly Meeting of November 15, 2010, prior to and following the Special Meeting and Planning Committee Meeting of December 6, 2010 for the purpose of discussing personnel and/or legal issues.
 
B.            Committee Assignments. A draft 2011 committee assignment list is provided.
 
III.           SUPERINTENDENT’S REPORT - Dr. Orban
 
A.           Enrollment Report.  The monthly enrollment report is provided.
 
B.            Transition Update. The administration will provide update.
 
C.           Zone Website Map. Dr. Merkle and Mr. Henry will provide update and demonstration.
 
D.           Congratulations! to Jamie Evans and Kevin Willson for being accepted into the SMART Exemplary Educator program. This program recognizes teachers whose innovative use of SMART products helps improve educational outcomes.
 
IV.       STUDENT BOARD REPRESENTATIVE REPORT – Mr. Smith
 
V.        PERSONNEL COMMITTEE REPORT - Mrs. Shaffer
 
A.           A Fireside Chat was held on December 14.
 
B.            The Personnel Committee Report listing retirements, resignations and reassignments is provided.  
 
Consent Agenda:  You have before you the Personnel Report which includes employment, requests for leave of absence, volunteer coaches for winter 2010-2011, additional substitute teachers and additional guest teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items. If not, the chair moves approval of the below-mentioned items; vote.
 
C.       Employment
 
 
1.            Recommend the employment of Darlene Brenneman as a Food Service Employee at Indian Rock Elementary School at the hourly rate of $9.15, effective December 6, 2010.
2.            Recommend the appointment of T W Drumm as the High School Indoor Percussion Director at the salary of $1154 which represents Step 1 of the Extracurricular Salary Schedule.
3.            Recommend the employment of Susan Kelly as a Full Time Substitute Physical Education Teacher at the Middle School, starting on or about January 25, 2011, at the salary of $45,520 (Step 1 of the Bachelor’s Degree Schedule) to be prorated based upon her employment.
4.            Recommend the employment of Devin Meckley as a Substitute Custodian at the hourly rate of $9.85, effective for the 2010-2011 school year.
5.            Salary Change – Catriona Smith was hired at the November 15, 2010 Regular Monthly Board meeting as a long-term substitute teacher at the East York Elementary School effective March 1, 2011 at the daily rate of $105. The effective date of this position has changed to November 30, 2010 which makes it a full-time substitute position at the salary of $45,520 (Step 1 of the Bachelor’s Degree Schedule) to be prorated based upon employment.
 
D.           Request for Leave of Absence
 
1.            Recommend the Board approve a one year leave of absence for Thomas J. Owens, HVAC Technician, for restoration of health, effective November 23, 2010.
2.            Recommend the Board approve the request of Kelly Harper, 3rd grade teacher at East York Elementary, for a short term disability leave starting on or about March 17, 2011, followed by a family medical leave under the Family and Medical Leave Act through June 10, 2011. Mrs. Harper will be returning to her position at the beginning of the 2011-2012 school year.
 
 
E.            Volunteer Coaches for Winter 2010-11
 
Swimming Volunteer
Nichole Lehman
Girls JV Basketball Volunteer
Ashley Rudisill
Varsity Cheerleading Volunteer
Alexis Snell
 
F.             Additional Substitute Teacher
 
Nicole Gendreau
 
 
 
G.           Additional Guest Teachers
 
Connie Chilcott
Anastasia Evans
Shawn Machia
Philip Cialini
Rhea Kafer
Patricia Marcus
Donna Cooper
Paula Kaiser
Heidi Merritt
Christine Derfler
Christine Keehner
Susan Seigel
Ashley Dolla
Karen Klahold
Louann Stetler
 
VI.       BUILDINGS AND GROUNDS COMMITTEE REPORT – Mrs. Freireich
 
A.           Valley View Project Update. Mrs. Freireich will provide a project update. Mr. Houser will be available for any questions.
 
B.            Valley View Project Change Orders. The administration recommends the approval of the following change orders for the Valley View Center project. The individual change orders are provided. 
 
02-107
Frey Lutz
Exterior Wall Hydrants
$636.22
Unforeseen Condition
02-029
Frey Lutz
Room Plumbing Revisions
($4,751.00)
Owner Requested
01-040
eciConstruction
Door Hardware Changes
$7,411.24
Owner Requested
01-096
eciConstruction
Door Hold-Open Changes
$970.95
Owner Requested
01-079
EciConstruction
Additional Insulation and Facing
$12,360.63
Unforeseen Condition
01-078
eciConstruction
Delete Projector Niche Gym
($915.00)
Owner Requested
01-076
eciConstruction
CMU Headwall at Utility Tunnel
$1,291.54
Design Omission
03-076
CMC, Inc.
CMU Headwall at Utility Tunnel
$1,221.00
Design Omission
01-073
EciConstruction
Remove Concrete Duct
$3,398.64
Unforeseen Condition
01-071
eciConstruction
Window Treatment Revisions
($425.00)
Owner Requested
01-056
eciConstruction
Floor Sheathing & Wall Patching
$2,760.30
Owner Requested
01-069
eciConstruction
Septic Tank Fill
$4,728.57
Unforeseen Condition/Owner Requested
01-067
eciConstruction
Ridge Venting
$7,762.52
Design Omission
03-095
CMC, Inc.
Relocate Base Board Heat
$5,331.00
Design Error
02-091
Frey Lutz
Insulation Valves
$829.60
Unforeseen Condition
01-122
eciConstruction
Canopy Rain Water Conductors
$4,388.05
Design Omission
02-045
Frey Lutz Corporation
New Domestic Hot Water Heater
$38,191.93
Owner Requested
01-072
eciConstruction
Repair Existing Roof Sheathing
$678.72
Unforeseen Condition
02-087
Frey Lutz Corporation
Slurry Tank Lid
$753.13
Design Error
02-063
Frey Lutz Corporation
Replace Sanitary Sewer
$6,025.61
Unforeseen Condition/Owner Requested
02-081
Frey Lutz Corporation
Relocate Water Cooler
$1,118.73
Design Error
 
Current Change Orders
 
$93,767.38
 
Change Orders Approved
 
$32,899.05
 
Total Change Orders
 
$126,666.43
 
PlanCon G Contingency
 
$433,276.00
 
Remaining Contingency
 
$306,609.57
 
% Contingency Remaining
 
70.8%
 
[Motion and Vote]
 
C.           Yorkshire Elementary School Project Update. Mrs. Freireich will provide a project update.
 
VII.      PLANNING COMMITTEE REPORT – Mrs. Clancy
 
A.           Policy Revisions.
 
The administration recommends the approval of the following revised policy. 
 
 
[Motion and Vote]
 
VIII.       FINANCE COMMITTEE REPORT – Mr. Miller
 
A.           The next Finance Committee is scheduled January 5 at 7:30 AM.
 
IX.        COMMUNICATIONS COMMITTEE REPORT - Ms. Leopold-Sharp
 
A.           The Communications Report and Activities Report are provided.
 
B.            The next Communications Committee meeting is scheduled January 10 at 6:00 PM.
 
IX.          ACADEMIC STANDARDS AND CURRICULUM COMMITTEE REPORT – Ms. Bates
 
XI.        YORK COUNTY SCHOOL OF TECHNOLOGY - Mr. Royer
 
A.           The “Mini-Board Report” dated November 30, 2010 is provided by the York County School of Technology Joint Operating Committee.
 
XII.         YORK AREA TAX BUREAU REPORT – Ms. Leopold-Sharp
 
XIII.        LEGISLATIVE POLICY COMMITTEE REPORT - Mrs. Clancy

XIV.       YORK ADAMS ACADEMY REPORT - Mrs. Freireich

XV.        LINCOLN INTERMEDIATE UNIT BOARD REPORT
 
A.           “...by Dawns Early Light” outlining the highlights of the November 30, 2010 LIU Board Meeting is provided.
 
XVI.       BUSINESS OFFICE REPORT - Mr. Younkin
 
A.           2011-12 Preliminary Budget Presentation. The administration will review the 2011-12 Proposed Preliminary Budget. Under Act 1, the District must adopt a Resolution Authorizing the Proposed Preliminary Budget Display and Advertising or an Accelerated Budget Opt Out Resolution at the January 24, 2011 meeting. 
 
 
B.            Spring Garden Township Tax Collection Update. The York County Treasurer has completed her review of the Spring Garden Township Tax Collector real estate tax collection for 2009. Mr. Younkin will provide an update on the status of the bond claim filed on behalf of the District.
 
C.           Authorization to Solicit Bids. The administration recommends approval of the advertising and soliciting bids for the 2011-2012 school year for the following supplies and equipment: General, Art, Physical Education, Athletics and Audio Visual. [Motion and Vote]
 
XVII.     TITLE REPORT – Dr. Maloney
 
XVIII.    RECOGNITION OF VISITORS
 
XIX.       ADJOURNMENT
 
An Executive Session will be held immediately following the meeting.
 
wke
12/17/10
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.