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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 16, 2011 - 7:30 PM
RONALD PROVARD EDUCATION CENTER

A G E N D A

  1. General Business 
    1. Call to Order - Mr. DeHaas
      1. Pledge of Allegiance to the Flag 
      2. Roll Call
      3. Public Comment
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Monthly Board Meeting of April 11, 2011 and the Planning Committee Meeting of May 2, 2011.  [Approve as submitted/corrected]
    2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote] 
      1. Approval of Treasurer's Report as of 04/30/11 [File for audit]  The Treasurer's Report, Summary Report and Check Summary are provided. 

        Fund Account Reports showing balance as of 04/30/11
        Food Service Fund - $199,199.55
        Capital Reserve Fund - $315,938.05
        Capital Projects Fund-Bond Series of 2006 & 2007 - $5,537,333.04

        Payment of Bills
        General Fund-2010-11 - $1,375,753.39
        Food Service Fund - $154,464.33
        Capital Reserve Fund - $0
        Capital Projects Fund-Bond Series of 2006 & 2007 - $867,280.15
  2.   Board President's Report - Mr. DeHaas
    1. Executive Session.  The Board met in executive session following the May 2, 2011 Planning Committee Meeting for the purpose of discussing personnel and/or legal issues and on April 27, 2011 and May 4, 2011 for the purpose of discussion with the teacher's association.
    2. Recognition of Outgoing Student Board Representative.  Matthew Smith will be attending his last meeting as the Student Board Representative.  He will be recognized for his service at this time.
    3. Appointment of a Treasurer.  The chair would entertain a motion recommending that H. Roger Miller, Jr. be nominated to serve as Treasurer for one year beginning July 1, 2011.  This appointment is in compliance with Section 404 of the School Code which states that in "every school district of the third class, the Board of School Directors shall annually during the month of May elect a Treasurer to serve for one year beginning the first day of July following such election."  [Motion and Vote]
  3. Superintendent's Report - Dr. Orban
    1. Enrollment Report.  The monthly enrollment report is provided.
    2. Adjudication  Re:  Student No. 201274.  Upon the recommendation of the Superintendent and based on the Administrative Disciplinary Hearing conducted by Dr. Michele A. Merkle as the Board appointed hearing officer, the administration recommends the Board accept the Administrative Disciplinary Agreement for Student No. 201274 to be placed on disciplinary probation for the remainder of the 2010-11 school year as a result of a violation as outlined in the agreement.  [Motion and Vote]
    3. Adjudication  Re:  Student No. 210723.   Upon the recommendation of the Committee of the Board of School Directors and based on the student disciplinary hearing conducted by Brooke E. D. Say, Esquire, of the law firm of Stock and Leader, solicitor to the York Suburban School District, the Superintendent recommends the Board accept the Adjudication for expulsion of Student No. 210723 for a violation of School Board Policy and the Code of Student Conduct as more fully set forth in the Adjudication. [Motion and Vote]
    4. Adjudication  Re:  Student No. 210621.  Upon the recommendation of the Superintendent and based on the Administrative Disciplinary Hearing conducted by Dr. Michele A. Merkle as the Board appointed hearing officer, the Superintendent recommends the Board accept the Agreement for expulsion of Student No. 210621 for a violation of School Board Policy and the Code of Student Conduct and Act 26 of PA as more fully set forth in the Administrative Disciplinary Hearing Agreement.  [Motion and Vote]
    5. District Staff Survey Summary.  Dr. Orban will highlight the summary.
    6. York County Literacy Council's Buck A Book Reading Program.  The students at East York Elementary School and Indian Rock Elementary School participated in the program and raised $11,695.10 to support literacy.  Indian Rock was the top grossing school with 500 books.
    7. Congratulations!  Claire Barley, an East York student and daughter of Lisa Barley, was a Create a Character Contest winner sponsored by scholastic.com/storyworks.  This national contest had 9000 entries.
    8. Yorkshire Elementary School was named a SMART Showcase School by SMART Technologies.
  4. Student Board Representative Report - Mr. Smith
  5. Academic Standards and Curriculum Committee Report - Mrs. Clancy
    1. College in the High School.  The administration recommends approval of College in the High School.  [Motion and Vote]
    2. Cyber Summer School.  Dr. Maloney and Dr. Merkle have provided additional information; overview; brochure
    3. The next Curriculum Committee meeting is scheduled May 19 at 3:45 PM
  6. Buildings and Grounds Committee Report - Mrs. Freireich
    1. Valley View Project Update.  Mrs. Freireich will provide a project update.  Mr. Houser will be available for any questions.
    2. Valley View Project Change Orders.  The administration recommends the approval of the change orders in the amount of $35,663.17 for the Valley View project.  The individual change orders are provided.  [Motion and Vote]
    3. Clerk of the Works Position Extension.  The Buildings and Grounds Committee recommends an extension of the employment of Steven Houser as Clerk of the Works for the Valley View Project from July 15 to August 31, 2011 for an additional $10,212 in total compensation.  [Motion and Vote] 
    4. The next Buildings and Grounds Committee meeting is scheduled May 25 at 3:45 PM.
  7. Communications Committee Report - Mrs. Schroeder
    1. The Communications Report is provided.
  8. Finance Committee Report - Mr. Miller
    1. The next Finance Committee meeting is scheduled June 8 at 7:30 AM.
  9. Personnel Committee Report - Mrs. Shaffer
    1. The administration recommends the approval of the Memorandum of Understanding between the York Suburban School District and the York Suburban Education Support Personnel Association.  The Memorandum of Understanding was developed to accommodate the move from a five to a our day work week.  [Motion and Vote]
    2. The Personnel Committee Report listing resignations and a reassignment is provided.
    3. Consent Agenda:  You have before you the Personnel Report which includes employment, request for leave of absence, additional substitute teachers and additional guest teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; roll call vote.
    4. Employment
      1. Recommend the appointment of Brent Barley as Assistant Junior High Football Coach at the anticipated salary of $2,857, which represents Step 2 of the Extracurricular Salary Schedule; 
      2. Recommend the employment of Jennifer Campbell as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2010-11 school year;
      3. Recommend the employment of Tammy Daugherty as a full-time Health Room Assistant at the hourly rate of $15.45, effective at the beginning of the 2011-12 school year;
      4. Recommend the employment of Rosemarie Drusedum as a part-time Health Room Assistant at the hourly rate of $15.45, effective at the beginning of the 2011-12 school year;
      5. Recommend the appointment of Kent Gable as Head Golf Coach at the anticipated salary of $2,918, which represents Step 2 of the Extracurricular Salary Schedule;
      6. Recommend the appointment of Chad Garner as Assistant Football Coach at the anticipated salary of $4,782, which represents Step 4 of the Extracurricular Salary Schedule;
      7. Recommend the employment of Kathy Pugh as Secretary to the High School Principal at the hourly rate of $15.78, effective July 1, 2011;
      8. Recommend the appointment of Craig Ruhl as Head Junior High Football Coach at the anticipated salary of $4,431, which represents Step 4 of the Extracurricular Salary Schedule;
      9. Recommend the employment of Melissa Smith as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2010-11 school year;
      10. Recommend the appointment of Craig Zortman as 1st Assistant Football Coach at the anticipated salary of $5,832, which represents Step 4 of the Extracurricular Salary Schedule.
    5. Request for Leave of Absence
      1. Recommend the Board approve the request of Leida Reyes, Custodian at the Education Center, for a medical leave under the Family and Medical Leave Act effective May 2, 2011 through May 13, 2011.
    6. Additional Substitute Teachers
      1. Derek Cartwright 
      2. Shonna Smyser
    7. Additional Guest Teacher
      1. James Deppen
      2. Janie Reeves
    8. The next Personnel Committee meeting is scheduled June 1 at 2:00 PM.
  10. Planning Committee Report - Ms. Leopold-Sharp
    1. Market Street Sports Group Advertising Proposal.  Mr. Jason Jesberger, President of Marketing, will present his company's program for securing corporate sponsorships for the district.  School District Agreement; Sponsorship Agreement; Sample Policy for Commercial Sponsorships
    2. FY12 Final General Operating Fund Budget.  The administration recommends the approval of the 2011-12 General Operating Fund Budget in the amount of $46,257,234 and to set the real estate tax rate at 20.453 mills as per the ResolutionBudget SummaryBudget Reduction Summary [Motion and Vote]
    3. High School Quiz Bowl Team Overnight Trip Request.  The administration recommends the approval of the trip request.  [Motion and Vote]
    4. Official Establishment of Yorkshire Elementary School.  Per PDE requirement, the administration recommends the official establishment of Yorkshire Elementary School effective July 1, 2011.  [Motion and Vote]
    5. Reconfiguration of Elementary Buildings.  Per PDE requirement, the administration recommends establishment of new elementary school reconfiguration effective July 1, 2011 for Valley View Elementary School and Yorkshire Elementary School, grades K-2, and East York Elementary School and Indian Rock Elementary School, grades 3-5.  [Motion and Vote]
    6. The next Planning Committee meeting is a combined meeting with the regular monthly meeting and is scheduled June 20 at 7:30 PM.
  11. Policy Review Committee Report - Ms. Bates
    1. Policy Revisions.  The Policy Review Committee recommends adoption of the following revised policies and new policy.  [Motion and Vote] 
      1. No. 438 - Sabbatical Leave for Restoration of Health
      2. No. 438.1 - Professional Development Leave
      3. No. 438.2 - Classroom Occupational Exchange Leave
      4. No. 718 - Service Animals in Schools
      5. No. 336 - Administrative Employees - Personal Leave
      6. No. 436 - Professional Employees - Personal Leave
      7. No. 536 - Classified Employees - Personal Leave
    2. The next Policy Review Committee meeting is scheduled May 24 at 3:45 PM.
  12. York Area Tax Bureau Report - Ms. Leopold-Sharp
  13. York County School of Technology - Mr. Royer
    1. The Mini-Board Report dated April 28 is provided by the York County School of Technology Joint Operating Committee.
  14. York Adams Academy Report - Mrs. Freireich
  15. Lincoln Intermediate Unit Board Report
  16. Legislative Policy Committee Report - Mrs. Clancy
  17. Business Office Report - Mr. Younkin
    1. Homestead and Farmstead Exclusion 2011-12.  The Resolution authorizing the distribution of $662,307.95 of state gaming funds to 5,838 eligible homesteads and farmsteads is provided for approval under Section 342 of Act 1.  [Motion and Vote]
    2. FY12 Final Capital Projects Fund Budget.  The administration is recommends approval of the 2011-12 Capital Projects Fund Budget of $3,329,000.  [Motion and Vote]
    3. FY12 Final Capital Reserve Fund Budget.  The administration recommends approval of the 2011-12 Capital Reserve Fund Budget of $67,000.  [Motion and Vote]
    4. FY12 Food Service Fund Budget.  The administration recommends approval of the 2011-12 Food Service Fund Budget of $1,384,061 and to set lunch prices for 2011-12 at $2.00 for elementary students, $2.25 for secondary students and $3.60 for adults.  Also, recommend prices for breakfast for 2011-12 be set at $1.20 for students and $1.75 for adults.  [Motion and Vote]
    5. RFP Banking Services. The administration recommends the appointment of Metro Bank as the district depository for the 2011-12 fiscal year at no cost to the district. RFP Banking Services Summary [Motion and Vote]
    6. RFP Audit Services. The administration recommends the appointment of Smith, Elliot, Kearns & Company as auditors for 2011-12 at a cost of $20,700; 2012-13, $21,300; 2013-14, $21,900; 2014-15, $22,600; and 2015-16, $23,300.  RFP Audit Services Summary  [Motion and Vote]
    7. Bid Awards.  The administration recommends approval of the following awards be made as a result of bids received for Art Supplies and Equipment, Athletic Supplies and Equipment and LIU Joint Purchasing - General Supplies, Spring Paper and Custodial Supplies.  [Motion and Vote]

      Art Supplies & Equipment - $8,018.49
      Dick Blick Art Materials - $75.28
      Freestyle Photographic - $1,432.94
      Kurtz Bros. - $773.00
      National Art & School Supplies - $962.40
      Penn Mo - $1,798.50
      Pyramid School Products, Inc. - $554.10
      School Specialty  - $2,422.27

      Athletic Supplies and Equipment - $8,011.20
      Alert Services - $227.97
      Collins Sports Medicine - $156.41
      Flying Feet Sport Shoes - $343.00
      John M. Grove Sporting Goods - $1,364.00
      Medco Supply Company - $846.63
      Sportsmans - $3,703.32
      BSN/Passon's Sports/US Games - $874.73
      Triple Crown Sports - $495.14

      LIU Joint Purchasing - General Supplies - $26,464.46
      Elgin School Supply Co., Inc. - $315.72
      Kurtz Bros. - $4,807.73
      National Art & School Supplies - $4,413.83
      Office Basics - $6,095.52
      Pyramid School Products, Inc. - $4,873.93
      Quill - $4,349.11
      School Specialty - $1,608.62

      LIU Joint Purchasing - Spring Paper - $39,487.56
      Contract Paper Group - $2,558.87
      Kurtz Bros. - $4,466.59
      Lindenmeyr Munroe - $32,462.10

      LIU Joint Purchasing - Custodial Supplies - $7,892.44
      Calico Industries, Inc. - $963.93
      Central Poly Corp. - $197.70
      Hillyard, Inc. - $582.88
      Holt Paper & Chemical Co. - $445.85
      Metco Supply, Inc. - $74.40
      Pyramid School Products, Inc. - $553.48
      Quaker City Paper Co. - $1,552.80
      Xpedx-Harrrisburg - $3,521.40

      Grand Total of Bids to be Awarded - $89,874.15
  18. Title Report.  Dr. Maloney
  19. Recognition of Visitors
  20. Adjournment

     
    There will be an Executive Session immediately following the meeting.

ADDENDUM

 

TO:  Members of the York Suburban School Board

FROM:  Kathryn L. Orban, Superintendent

DATE:  May 16, 2011

SUBJECT:  Addendum to the Agenda for the Board Meeting of May 16

 

 

III.   Superintendent's Report

        I.   Adjudication  Re:  Student No. 011109.  Upon the recommendation of the Superintendent and based on the Administrative Disciplinary Hearing conducted by Dr. Michele A. Merkle as the Board appointed hearing officer, the Superintendent recommends the Board accept the Agreement for expulsion of Student No. 011109 for a violation of School Board Policy and the Code of Student Conduct as more fully set forth in the Administrative Disciplinary Hearing Agreement.  [Motion and Vote]

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.