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YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
NOVEMBER 3, 2014 - 7:30 PM
RONALD PROVARD EDUCATION CENTER
 
A G E N D A

  1. General Business

    Call to Order
     - Mr. Miller
    1. Pledge of Allegiance to the Flag
    2. Roll Call 
  2. Board President's Report - Mr. Miller
    1. Executive Session. The Board met in Executive Session on October 20, 2014 following the Regular Monthly Meeting for the purpose of discussing personnel and/or legal issues.
    2. Board Meeting Start Time Change Discussion.  Does the Board wish to consider a change in the start time to 7:00 PM?
    3. Solicitor Appointment. The administration will recommend in December the re-appointment of the solicitor. Most districts appoint on an annual basis, using the fiscal year. York Suburban has been using the calendar year. The administration is seeking input from the Board as to how to appoint the solicitor. Should we appoint for a six month period and then annually on the fiscal calendar or continue on a calendar year?
  3. Superintendent's Report - Dr. Merkle
    1. District Affiliated Report - YS Education Foundation - Becca Kennedy Eden will provide a brief report on the work of this organization.
    2. Creative York Awards.  Congratulations to Karen Fornadel, High School Art Teacher, as she was honored as a Creative York Awards Honoree by YorkArts for demonstrating creativity and the positive role it plays in building a larger community.  The mission of the Creative York Awards is to recognize accomplishments, inspire others, and promote the innovative spirit of the thriving creative community.  
    3. Comprehensive Plan.  The administration will seek Board approval of the membership of the Comprehensive Planning Committee as per the attached list.
    4. Memorandum of Understanding between York Suburban School District and Whitsons School Nutrition Group. The administration will seek Board approval of the MOU to take effect November 18, 2014. The District is required to ensure that contractors have completed mandated reporter training and the MOU defines the agreement for Whitsons to complete that training with technical or facilities support from the District.
    5. Memorandum of Understanding between York Suburban School District and Durham School Services.  The administration will seek Board approval of the MOU to take effect November 18, 2014. The District is required to ensure that contractors have completed mandated reporter training and the MOU defines the agreement for Durham to complete that training with technical or facilities support from the District.
    6. Memorandum of Understanding between Harrisburg Area Community College and York Suburban High School.  The administration will seek Board approval of the MOU regarding dual enrollment.
    7. Recommendation for Recognition of New Extra/Co-curricular Organizations at the High School.  The administration will seek Board approval of the addition of the following organizations to the District approved list of Activities, Clubs, and Organizations.

      Bible Club (Extra-curricular)
      SASSY:  Students Achieving Success by Saying Yes (Co-curricular)
    8. High School Accolades
      1. The York County Commissioners issued a proclamation recognizing the York Suburban High School for its national rankings. Dr. Maloney, Dr. Ellis and Dr. Merkle accepted the proclamation on October 22.
      2. Dr. Ellis received a letter from Representative Scott Perry recognizing York Suburban High School for its national rankings.
    9. District Quarterly Update
  4. Business Office Report - Ms. Mason
    1. Informational Items
      1. Timeline for 2014-15 Projects
      2. Patient First Grant Award to the Middle School in the amount of $1,045.95. This money was used for their "Movement in the Classroom" and "Brain Break" programs.
    2. Items being recommended for approval on November 17
      1. 2013-14 Audit Report  
      2. 2015-16 Budget Calendar 
      3. PlanCon Part K Project Refinancing (Series 2012)
  5. Student Board Representative Report - Jessica Renjilian 
  6. Committee Reports - Mr. Miller
    1. Finance Committee - Ms. Leopold-Sharp

      The minutes of October 1 are provided.
    2. Policy Review Committee - Ms. Bates
      1. The minutes of October 28 are provided. 
      2. Policy Revisions. The Policy Review Committee reviewed the following policies and will recommend Board approval at the meeting on November 17:
        1. 212 - Reporting Student Progress
        2. 213 - Assessment of Student Progress
        3. 215 - Promotion and Retention
        4. 216.1 - Supplemental Discipline Records
        5. 218 - Student Discipline/Code of Student Conduct
        6. 218.1 - Weapons
        7. 218.2 - Terroristic Threats
        8. 219 - Student Complaint Process
        9. 221 - Dress and Grooming
        10. 223 - Use of Bicycles and Motor Vehicles
        11. 224 - Care of School Property
        12. Delete 225 - Students and the Police
        13. 226 - Searches
        14. Delete 226.1 - Video Surveillance
        15. 227 - Controlled Substances/Paraphernalia
        16. 228 - Student Government
        17. 229 - Student Fundraising
        18. 230 - Public Performances by Students
        19. 231 - Social Events and Class Trips
        20. 232 - Student Involvement in Decision-Making 
    3. Additional Committee Reports/Announcements

      Committee Meeting Schedule
  7. Lincoln Intermediate Unit - Mr. Sears
  8. York County School of Technology - Mrs. Schroeder

    YCST Joint Operating Committee Mini-Board Report of October 30, 2014
  9. Comments and/or Questions from the Public
  10. Adjournment


There will be an opportunity for public comment at the end of each report.
 

 An Executive Session will be held immediately following the meeting.

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.