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YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
AUGUST 1, 2011 - 7:30 PM
RONALD PROVARD EDUCATION CENTER


 M I N U T E S
(approved August 15, 2011)

  1. Call to Order - Mr. DeHaas
     
    1. Pledge of Allegiance to the Flag
      Mr. DeHaas called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call
      Members Present - Emily Bates, Jennifer Clancy, John DeHaas, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, Jeff Royer, Lois Ann Schroeder, Cathy Shaffer, Michael Hogg, Student Board Representative. 
      Members Not Present - None
    3. Presentation and Discussion Items - Mr. DeHaas 
      1. Board Goals Review & 2011-12 Board Goals Discussion
        A discussion took place.  Points of the discussion included - suggestion for future, schedule this discussion in April or May; make clear the executive session agenda items to allow Board members to come prepared for good discussions and provide timeframe for length of meeting; schedule executive session prior to meeting to allow specific time limit or set a time limit for meeting; some operation goals could possibly be titled operational philosophy for 11-12; last three bullets in operation goals could be action goals; part of budget is PSBA trainings and travel for Board members; certain amount of information can be gathered from NSBA website; remove the goal for oversight of Yorkshire and Valley View projects as projects are almost complete; remove the goal to plan for elementary grades shift; adopt methodologies goals, define certain things, then administration could work on action steps; customer service definition needs defined; customer needs defined; Board self assessment goal will remain, utilizing the Oregon School Board Association free assessment tool, Mrs. Shaffer will send information to Board members, Ms. Leopold-Sharp will complete tabulation after Board members bring back completed information to August 18 regular meeting; technology plan, suggest receiving regular status reports from technology director on status of technology integration vs. technology plan provided by consultant towards path for future; after lengthy discussion about wellness and customer service, Mr. DeHaas will write a goal for Board's review at next meeting; 11-12 goal possibilities, oversight of Strategic Plan, continuing informal discussions with association, formalize nomination committee procedures; Policy Review Committee will discuss nomination committee procedure; discussion on wellness was started at Policy Review Committee earlier today, that could be a goal for students, staff and/or community; fireside chats could be standard operating procedure; another 11-12 goal possibility is new board member training; first goal of fiscal constraint, repeat a successful process; Board could direct administration to prepare a budget within the index or zero tax increase; the index will be known September 1; administration would like to know Board's view for amount in fund balance to build short-term and long-term goals; both customer service and wellness will be added to list of items for discussion.
        Mr. DeHaas will present a revised goal summary for 11-12 at next meeting and discussion and action could take place.
        Public Comment?  none
      2. Board Committee Structure Evaluation
        It was decided the self assessment will take care of this evaluation.
      3. Academic Standards and Curriculum Committee Report - Mrs. Clancy
        Mrs. Clancy reported the committee meeting scheduled August 18 will be changed due to availability of committee members. Following tonight's meeting, the next Academic Standards and Curriculum Committee was rescheduled to August 15 at 2:30 PM.
      4. Buildings and Grounds Committee Report - Mrs. Freireich
        1. Valley View Elementary Renovation Project Update.  Mrs. Freireich will provide a project update.   The monthly executive summary is provided.
          Mrs. Freireich reported the kitchen passed inspection and the gym floor is almost complete.  We are hopeful to get partial occupancy next week to start moving principal and secretary back in, followed by the teachers.  Mr. Houser's last day is August 31.
        2. The next Buildings and Grounds Committee meeting is scheduled September 21 at 3:45 PM.
          Mrs. Freireich reported the above information.
          Mrs. Freireich reported the Lighting of Cupola at Valley View is scheduled September 30 (Friday of Homecoming) and an Open House is scheduled on October 1.  A new plaque will be prepared for the building and the existing plaques will be put in other parts of the building.
          A question was raised about having a similar ceremony that was held at Yorkshire for opening of building.  Dr. Orban will take this suggestion back to Transition Committee.
           
      5. Communications Committee Report - Mrs. Schroeder
        1. The next Communications Committee meeting is scheduled September 12 at 6:00 PM.
          Mrs. Schroeder reported Communications Committee met prior to this evening's meeting.  A Key Communicator list was reviewed and will be shared with Board members for their feedback.  The outline of Key Commmunicator Network is a work in progress.  Discussion took place about district Facebook page, for information only, no commenting, purpose being to disseminate accurate information, work will continue with technology department.
          Mrs. Schroeder reported above information about next meeting.
          Public Comment?  none
      6. Finance Committee Report - Mr. Miller
        1. The minutes of June 8 are provided.
           Mr. Miller reported the above information. 
        2. The next Finance Committee meeting is scheduled August 31 at 7:30 AM.
          Mr. Miller reported the above information. 
        3. FY2011-12 State Subsidy Budget
          The 2011-12 State Budget contained in Act 24 has given the district the option to use the $46,195 additional Accountability Block Grant Funds in either 2010-11 or 2011-12.  The administration will be utilizing this revenue for 2010-11 fiscal year.
          Mr. Miller reported the above information.
          Mr. Younkin added the deadline is August 15 and will be used for  full-day kindergarten.
          Public comment?  none
      7. Legislative Policy Committee - Mrs. Clancy
        Mrs. Freireich gave an update for PSBA legislative platform committee meeting that will be held on Saturday.  A district representative will not be in attendance. 
      8. Personnel Committee Report - Mrs. Shaffer
        1. The next Personnel Committee meeting is scheduled August 18 at 2:00 PM.
          Mrs. Shaffer reported the above information. 
      9. Policy Review Committee Report - Ms. Bates
        1. The next Policy Review Committee meeting is scheduled September 13 at 3:45 PM.
          Ms. Bates reported committee met this morning and discussed wellness policy and field trip policy which will be brought to Board at September Planning Committee meeting.  The committee will look to reschedule the September 13 meeting and will be discussing distribution of information for candidates.
      10. Comments and/or Questions from the Public
        Mrs. Shaffer asked Board members to reference October 4 Planning Committee meeting minutes for discussion on customer service discussion.
      11. Adjournment
        The meeting was adjourned at 8:56 PM.

         

 There will be an Executive Session immediately following the meeting.
An executive session was held following the meeting.

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.