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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
OCTOBER 17, 2011 - 7:30 PM
RONALD PROVARD EDUCATION CENTER

MINUTES
(approved November 21, 2011)

  1. General Business 
    1. Call to Order - Mr. DeHaas
      1. Pledge of Allegiance to the Flag
        President DeHaas called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call
        Members present - Emily Bates, Jennifer Clancy, John DeHaas, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, Jeff Royer, Lois Ann Schroeder, Cathy Shaffer.
        Members not present - Michael Hogg (Student Representative)
      3. Public Comment
        None at this time  
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Board Meeting of September 19, 2011 and the Minutes of the Planning Committee Meeting of October 3, 2011.  [Approve as submitted/corrected]
        Mr. DeHaas reported the minutes will stand approved as submitted.
  2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote]
    Motion, Miller, Second, Royer, and unanimously passed (9-0) ; Approval of the Treasurer's Report, except 3. Payment of Bills a.  General Fund-2010-11. 
    Motion, Miller, Second, Royer, and unanimously passed with the exception of Freireich, abstain (8-0-1); Approval of 3. Payment of Bills a. General Fund-2010-11 of the Treasurer's Report.
    1. Approval of Treasurer's Report as of 09/30/11 [File for audit]  The Treasurer's Report, Summary Report and Check Summary are provided.
    2. Fund Account Reports showing balance as of 09/30/11
      1. Food Service Fund - $121,368.09 
      2. Capital Reserve Fund - $314,300.95
      3. Capital Projects Fund-Bond Series of 2006 & 2007 - $2,029,230.54
    3. Payment of Bills
      1. General Fund-2011-12 - $1,070,925.50
      2. Food Service Fund - $123,636.86
      3. Capital Reserve Fund - $8,720.90
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $194,613.35
  3.   Board President's Report - Mr. DeHaas
    1. Executive Session.  The Board met in executive session following the September 17, 2011 Regular Board Meeting, during the September 21 Facilities Committee meeting and following the October 3, 2011 Planning Committee meeting  for the purpose of discussing personnel and/or legal issues.
      Mr. DeHaas reported the above information.
  4. Superintendent's Report - Dr. Orban 
    1. Student Enrollment Report.  The Student Enrollment Report is provided.
      Dr. Orban highlighted the report. 
    2. Congratulations to National Merit Students.  Congragulations is extended to the following National Merit Students.
      1. 2012 National Merit Semifinalists:
        Noah Baker
        , son of James and Amie Baker
        Daphne Blakey, daughter of Albert Blakey and Eleni Pournaras
        Brandon Leshchinskiy, son of Mike Leshchinskiy and Milana Leshinsky
        Justin Renjilian, son of Rev. Robert and Christy Renjilian
      2. 2012 National Merit Commended Students:
        Benjamin Lam
        , son of Tu Linh and Yen Luc Lam
        Ahleah Miles, daughter of Luella Neiman
        Rachel Upadhyay, daughter of Asit and Susan Upadhyay
      3. 2012 National Achievement Scholarship Semifinalist
        Ahleah Miles
        , daughter of Luella Neiman
        Dr. Orban reported the above information. 
    3. Parent Calendar Survey
      Dr. Orban reported the parent calendar survey is now open until October 31.  An email blast was sent to parents at mid-afternoon today and several hundred responses have been received to date.
      Ms. Leopold-Sharp requested a copy of the calendar survey be forwarded to Board members.
  5. Student Board Representative Report - Mr. Hogg
    No Report from Mr. Hogg, due to his absence.
    Dr. Greenholt reported the Boys Soccer team just won in overtime!  Homecoming went extremely well; the pep rally that was held on Friday was one of the most spirited ones in several years; it was a great weekend overall.
    Mr. DeHaas reported the Lighting of the Cupola was very nicely planned and thanked all individuals responsible for planning and all the participants during the special event.  It was a job well done!
  6. Academic Standards and Curriculum Committee Report - Mrs. Clancy  
    1. Quality Assessment Data Report and Quality Assessment Building Reports - Dr. Maloney
      Dr. Maloney reported  two Quality Assessment reports were prepared this year with a new format and highlighted the Data Report.
      Mrs. Clancy thanked Dr. Maloney for the new reports that are easier to read and dicipher.
      Ms. Leopold-Sharp requested a copy of the spreadsheet that was shared in this evening's presentation be forwarded to Board members.
      Dr. Maloney will email information.
      All Principals highlighted their building reports and shared information from last year with the Board.
      Mr. DeHaas thanked the Principals for the great reports.
      Ms. Bates extended congratulations to elementary principals and Dr. Merkle for the handling of the 65 elementary students that were transferred from East York Elementary School to Indian Rock Elementary School. 
    2. The next Curriculum Committee meeting is scheduled November 10 at 3:45 PM.
      Mrs. Clancy reported the above information.
  7. Communications Committee Report - Mrs. Schroeder
    1. The Communications Report and Activities Report are provided.
      Mrs. Schroeder highlighted the above information.
    2. The next Communications Committee meeting is scheduled November 7 at 6:00 PM.
      Mrs. Schroeder reported the above information.
  8. Facilities Committee Report - Mrs. Freireich
    1. Valley View Elementary Renovation Project Update.  Mrs. Freireich will provide a project update.
      Mrs. Freireich reported the parking lot paving on the high school campus has been scheduled on November 11 due to inclement weather recently; no new information on Valley View roof; high school main office and guidance office staff are back in offices; very minor tweaks at Valley View are taking place.
    2. Valley View Elementary Renovation Project Change Orders.  The administration recommends the approval of the proposed change orders in the amount of $30,141.58 for the Valley View renovations and additions project.  The individual change orders are provided.  [Motion and Vote]
      Motion, Freireich, Second, Leopold-Sharp; Approval of the proposed change orders in the amount of $30,141.58 for the Valley View renovations and additions project.  Roll call vote, all present, yes.  Motion carried 9-0.
    3. Permission to Bid Cooling Tower.  The administration is requesting permission to bid the replacement of the cooling tower for the High School site facilities.  [Motion and Vote]
      Motion, Freireich, Second, Royer, and unanimously passed (9-0); Approval for administration to bid the replacement of the cooling tower for the high school site facilities.
    4. The minutes of September 21 Facilities Committee meeting are provided.
      Mrs. Freireich reported the above information. 
    5. The next Facilities Committee meeting is scheduled November 16 at 3:45 PM.
      Mrs. Freireich reported the above information. 
  9. Finance Committee Report - Mr. Miller
    1. FY 2012-2013 Five Year Budget Assumptions.  The FY 2012-2013 Five Year Budget Assumptions will be reviewed.
      Mr. Younkin highlighted the report. 
    2. 2012-13 Budget Development.  The administration will provide an update on the FY 2012-13 Budget development.
      Dr. Orban reported planning continues on the presentations for the community budget meetings.  Favorable comments have been received from PTOs and Superintendent's Lay Advisory Council with regard to the idea of scheduling six different meetings.  Additional information will be presented at Finance Committee meeting.  Announcement informing community about meetings will be placed on district website, utilization of Alert Now message to parents, informing the Superintendent's Lay Advisory Council and Key Communicators Network and an article in the YS Pride newsletter. 
    3. The next Finance Committee meeting is scheduled November 2 at 7:30 AM.
      Mr. Miller reported the above information. 
  10. Personnel Committee Report - Mrs. Shaffer
    1. The Personnel Committee Report listing a resignation is provided.
      Mrs. Shaffer reported the above information.  
    2. Consent Agenda:  You have before you the Personnel Report which includes employment, request for leave of absence, re-appointment of spring season coaches for 2011-12, volunteer coach for winter 2011-12, additional substitute teachers and additional guest teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; roll call vote.
      A discussion was held about Mark O'Reilly, Assistant Athletic Director, being reappointed to Head Tennis Coach.  Points of the discussion included - years ago, this was permitted; Assistant Athletic Director is a staff position not an administrator role and does provide support to the Athletic Director; could this be considered a conflict of interest?; the administration has explored and investigated this situation thoroughly.
      Motion, Shaffer, Second, Freireich, and unanimously approved (9-0); Approval of the Personnel Committee consent agenda.
    3. Employment
      1. Recommend the employment of Kristy Atkinson as a Lunchroom Aide at Indian Rock Elementary School (pending clearances) at the hourly rate of $10.50, effective September 19, 2011.
      2. Recommend the employment of Judith Bentley as a Lunchroom Aide at Indian Rock Elementary School, at the hourly rate of $10.50, effective October 4, 2011.
      3. Recommend the appointment of Blythe Hart as High School Drama Production Director (pending clearances) at the salary of $1558 which represents Step 1 of the Extracurricular Salary Schedule.
      4. Recommend the appointment of Jolene Kingston as SADD Advisor at the salary of $726 which represents Step 1 of the Extracurricular Salary Schedule.
      5. Recommend the employment of Kristine Klinedinst as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2011-12 school year.
      6. Recommend the employment of Rebecca Press as a Lunchroom Aide at Indian Rock Elementary School (pending clearances) at the hourly rate of $10.50, effective October 5, 2011. 
    4. Request for Leave of Absence
      1. Recommend the Board approve the request of Beth Landau, English Teacher at the High School, for a family medical leave under the Family and Medical Leave Act starting October 28, 2011 through approximately November 4, 2011.
    5. Re-Appointment of Spring Season Coaches for 2011-12
      1. Christopher Rotolo - Head Baseball
      2. Scott Cobb - JV Baseball
      3. Tom Shugars - Head Girls Soccer
      4. Nate Hoover - Assistant Girls Soccer
      5. David Wickenheiser - Head Track Boys and Girls
      6. Daniel VanHouwe - Assistant High School Track
      7. Michael Appleby - Assistant Junior High Track
      8. Neil Gutekunst - 1st Assistant Track
      9. Michael Jackson - Head Junior High Track Boys and Girls
      10. Jamie Evans - Head Boys Volleyball
      11. Sonia Guyer - Junior High Girls Volleyball
      12. Laura Meerbach - Head Girls Lacrosse
      13. Elizabeth Milkowski - JV Girls LaCrosse
      14. Mark O'Reilly - Head Boys Tennis
      15. Stephanie Barnes - JV Softball
    6. Volunteer Coach for Spring 2011-12
      1. Scott Reinecker - Volunteer Intramural Girls Softball Coach
    7. Additional Substitute Teachers 
    8. Additional Guest Teachers 
    9. The next Personnel Committee meeting is scheduled November 17 at 2:00 PM.
      Mrs. Shaffer reported the above information. 
  11. Planning Committee Report - Ms. Leopold-Sharp
    1. The next Planning Committee meeting is scheduled November 7 at 7:30 PM.
      Mrs. Leopold-Sharp reported the above information. 
  12. Policy Review Committee Report - Ms. Bates
    1. Policy Revision.  The Policy Review Committee recommends adoption of the following revised policy.  [Motion and Vote] 
      1. No. 005 - Local Board Procedures - Organization
        Ms. Bates reported the policy revision is a suggestion from PSBA and solicitor to have policy accurately reflect language in the School Code.
        Motion, Bates, Second, Leopold-Sharp; Approval of revision to Policy #005 - Local Board Procedures - Organization.  Roll Call Vote, all present, yes.  Motion carried 9-0. 
    2. Continued Discussion on Transportation.  The administration will provide information to begin the discussion.
      Mr. Younkin provided the following information at the Board's request:
      -  the number of walkers to East York on the north side of Kingston Road is 22, the number of students that walk north of Kingston and east of Cortleigh is 14 (these are included in the 22), one bus in that particular area is not at capacity and those 22 students that live north of Kingston Road could be added without any schedule problems at this time
      -  per township, the cost of a crossing guard is $5900 per year ($35.22 per day)
      - another question was were any students walking on Mt. Rose Avenue to a bus stop and students are picked up close to their homes in that area
       - another question was raised from the audience about Camp Betty Washington Road and there were some students that walked along that road to the first intersection beyond Mt. Rose Avenue because there was no place for a bus to turn around in a convenient location at the border of the district, the administration did make a change to provide vans along that road so they can turn around at a convenient location to eliminate students walking on that road.

      A discussion continued.  Points of the discussion included - the number of students assigned to two buses west of Haines Road is Middle School-20, 18 are riding bus, East York-34, 32 are riding bus, Middle School-47, 30 are riding bus, East York-10, 9 are riding bus; some students choose to walk and the township believes a crossing guard is necessary on Haines Road; with the mechanism of a crossing guard in place, was something fixed that was not broke and students could be walking to school rather than being assigned a bus; Haines Road was deemed a hazardous road by PennDOT and in that neighborhood there are no sidewalks in that area with parking on both sides of the street and two lanes of traffic; bussing the students north of Kingston Road would be no additional cost to the district; one parent of the 22 walkers north of Kingston Road voiced negative comments; the exact additional time for bus route is unknown at this time for adding the 22 students to the existing bus route.

      Mr. DeHaas asked if there is a goal with this information tonight?

      Ms. Bates replied this policy came back to Policy Review Committee due to public comments received and the commitee felt the Board as a whole should have this discussion.  Does the Board want to change the policy?

      Mr. DeHaas asked the Board for their ideas after hearing specific information.   If action does not take place now, the next earliest time would be mid-November.  Is more information needed?

      A discussion continued.  Points of the discussion included - if the district can provide this service at no cost to the district, it would be a benefit to parents from a customer service standpoint; the policy was written rather than having annual review of bus routes, the Board can decrease the walking area for possibly one year change, this would put parents in a position of not knowing year to year what to expect or a permanent change could be made, we would not be sure of extra costs in the future; those students should be on a bus because it is the right thing to do and if that requires changing policy, it will be right for future years, suggest a decision be made tonight; I do support this action, once we start to chip away and do it again when someone asks, basically eventually the savings of $66,000 is eaten up; suggest we vote tonight so the students can be put on a bus as soon as possible.

      Mr. DeHaas and Mr. Spare provided clarification that this change would be for this year only and the committee would review and bring an altered policy back to the Board for their review.

      Motion, DeHaas, Second, Royer; Change to Policy No. 810 - Transportation by adjusting the walking zone for East York Elementary School for this year only to provide transportation for the 22 students that live north of Kingston Road.
      A opportunity was provided for public comment?  There was none at this time.
      Roll Call Vote, all present, yes, with the exception of Leopold-Sharp, Miller, Clancy, no.  Motion passed 6-3.

      Dr. Orban provided background on student safety patrol - students receive AAA training, the booklet is reviewed with child and parent, parent permission is necessary, student safety patrols are assigned on the sidewalks around the school, they do not stop traffic.

      A discussion continued.  Points of the discussion include - students always work with buddies and are stationed by staff; expansion of area of coverage is not being considered because administration prefers to have students within sight and close proximity to the school; block parents are not utilized.
    3. The next Policy Review Committee meeting is scheduled November 15 at 3:45 PM.
      Ms. Bates reported the  above information. 
  13. York Area Tax Bureau Report - Ms. Leopold-Sharp
    No report.
  14. York County School of Technology - Mr. Royer
    1. The Mini-Board Report dated September 29 is provided by the York County School of Technology Joint Operating Committee.
      Mr. Royer reported the above information and the annual Open House is scheduled November 3, from 6:00-8:00 PM; let me know if anyone is interested in attending.  The new Superintendent of Record at YCST is  Dr. Pianowski from Eastern York School District for a two-year term.
  15. York Adams Academy Report - Mrs. Freireich
    Mrs. Freireich reported there are 12 students currently enrolled, several students are waiting for their entrance exam.  A new website is now available at www.YorkAdamsAcademy.org; we have started some e-schooling through the Jefferson Program which is very similar to our's and we purchased eight seats and this is used in extreme cases, if student has illness or job isues; curriculum updates were done this year; testing dates were increased from two to three times per month; approximately 190 seats at the school.
  16. Lincoln Intermediate Unit Board Report
    1. "...by Dawn's Early Light" outlining the highlights of the October 4 LIU Board Meeting is provided.
      Mr. DeHaas reported the above information.
      Mrs. Freireich reported LIU Board representatative will be coming back to York Suburban next year.
  17. Legislative Policy Committee Report - Mrs. Clancy
    Mrs. Clancy reminded the Board that Mrs. Freireich and myself will attend the Legislative Policy Council meeting in Hershey on Thursday.
  18. Business Office Report - Mr. Younkin
    1. Budget Amendment 2011-12 - Access Funds.  Additional revenue is available from access funds.
      Mr. Younkin provided an explaination of the above information.
      Motion, Freireich, Second, Leopold-Sharp, and unanimously passed (9-0); Approval of the Budget Amendment for 2011-12 with addtional revenue that is available from access funds. 
  19. Title Report.  Dr. Maloney
    No report
  20. Recognition of Visitors
    Public Comment?  There was none at this time.
    Mrs. Shaffer reported at the Clarabeth Memorial Run held recently, Dr. Maloney placed first place in her age group.  Congratulations!
    Mr. DeHaas reported the Board really appreciates all the hard work the administrators do and for providing a capsule of information during the Quality Assessment report tonight. 
  21. Adjournment
    The meeting was adjourned at 9:02 PM.
     

THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.
An executive session was held.

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.