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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 21, 2011 - 7:30 PM
RONALD PROVARD EDUCATION CENTER

MINUTES
(approved December 19, 2011)

  1. General Business 
    1. Call to Order - Mr. DeHaas
      1. Pledge of Allegiance to the Flag
        President DeHaas called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call
        Members present - Emily Bates, Jennifer Clancy, John DeHaas, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, Jeffrey Royer, Lois Ann Schroeder, Cathy Shaffer, Michael Hogg (Student Board Representative) 
      3. Public Comment
        Joel Sears, 1750 Wyndham Drive - personally thanked Ellen Freireich and Jeff Royer for their years of service to the district
        Karen Moyer, 937 Castle Pond Drive - spoke on behalf of other teachers, thanked Jeff Royer and Ellen Freireich for their years of service, commitment, perserverance and for keeping Suburban and students #1. 
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Board Meeting of October 17, 2011 and the Minutes of the Planning Committee Meeting of November 7, 2011.  [Approve as submitted/corrected]
        Mr. DeHaas reported the minutes will stand approved as submitted.
  2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote]
    Motion, Miller, Second, Clancy, and unanimously approved (9-0); The Treasurer Report shall be approved.
    Mr. Miller provided an explanation that Mr. Younkin gave at the Finance Committee meeting regarding the projected five-year average.
    1. Approval of Treasurer's Report as of 10/31/11 [File for audit]  The Treasurer's Report, Summary Report and Check Summary are provided.
    2. Fund Account Reports showing balance as of 10/31/11
      1. Food Service Fund - $77,238.10 
      2. Capital Reserve Fund - $305,580.05
      3. Capital Projects Fund-Bond Series of 2006 & 2007 - $1,630,759.23
    3. Payment of Bills
      1. General Fund-2011-12 - $1,123,873.43
      2. Food Service Fund - $151,490.33
      3. Capital Reserve Fund - $5,577.89
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $406,342.49
  3.   Board President's Report - Mr. DeHaas
    1. Executive Session.  The Board met in executive session following the October 17, 2011 Regular Board Meeting for the purpose of discussing personnel and/or legal issues.
      Mr. DeHaas reported the above information.
    2. Pennsylvania School Boards Association Honor Roll of School Board Service.  Ellen Freireich, Lynne Leopold-Sharp and Jeffrey Royer are receiving recognition for their 16 years of service as School Director from PSBA.
      Mr. DeHaas announced the above information and presented each with a certificate.
  4. Superintendent's Report - Dr. Orban 
    1. Student Enrollment Report.  The Student Enrollment Report is provided.
      Dr. Orban highlighted the enrollment report.  Future reports will include York Adams Academy students.
      Dr. Orban reported recent fires have displaced seven students that lived at the Suburban Park Apartments and one student from Indian Rock was diplaced by another fire.
    2. 2011 United Way Campaign.  A summary report is provided for the 2011 United Way Campaign totals by the York Suburban School District employees and retirees.  Our giving to the United Way was $19,087.
      Dr. Orban reported the above information.
    3. Adjudication  Re:  Student No. 202917.  Upon the recommendation of the Superintendent and based on the Student Disciplinary Hearing conducted by Brooke E.D. Say, Esquire, the Superintendent recommends the Board accept the Adjudication for permanent expulsion of Student No. 202917 for a violation of School Board Policy and the Code of Student Conduct as more fully set forth in the Adjudication.  [Motion and Vote]
      Motion, Bates, Second, Freireich; Approval of the Adjudication for Student No. 202917.  Roll Call Vote, all present, yes.  Motion carried 9-0.
  5. Student Board Representative Report - Mr. Hogg
    Mr. Hogg reported the first quarter is finished.  The fall sports season went very well with the football team finishing with a winning record and the band recently received a high music award and placed 3rd place in the championships.
  6. Academic Standards and Curriculum Committee Report - Mrs. Clancy  
    1. The Academic Standards & Curriculum Meeting is February 15 at 6:30 PM.
      Mrs. Clancy reported the committee met on November 10 and minutes will go out on Wednesday.  A special committee meeting has been scheduled January 4, 2012 from 3:30-5:00 PM.  She reported the above information.
  7. Communications Committee Report - Mrs. Schroeder
    1. The Communications Report is provided.
      Mrs. Schroeder highlighted the activities on the Communications Report.
    2. The next Communications Committee meeting is scheduled December 5 at 6:00 PM.
      Mrs. Schroeder reported the above information.
      Mrs. Clancy requested the administration email the PowerPoint that will be used at the community budget meetings.
      Mrs. Shaffer asked that the Key Communicator Network be notified about the community budget meetings.
      Dr. Orban responded the administration will follow through with these requests and also post the community budget meeting dates on the district Facebook account. 
  8. Facilities Committee Report - Mrs. Freireich
    1. Guaranteed Energy Savings Contract.  The administration recommends Johnson Control as the provider for the Guaranteed Energy Savings Contract.  [Motion and Vote]
      Motion, Freireich, Second, Leopold-Sharp; Approval of Johnson Control as the provider for the Guaranteed Energy Savings Contract.  Roll Call Vote, all present, yes.  Motion carried 9-0.
    2. Project Development Agreement.  The administration recommends the Board enter into a Project Development Agreement with Johnson Controls, Inc.  [Motion and Vote]
      Motion, Freireich, Second, Schroeder; Approval of the Project Development Agreement with Johnson Controls. Inc.  Roll Call Vote, all present, yes.  Motion carried 9-0.
    3. The next Facilities Committee meeting is scheduled February 1 at 3:45 PM.
      Mrs. Freireich reported the above information. 
  9. Finance Committee Report - Mr. Miller
    1. The next Finance Committee meeting is scheduled November 30 at 7:30 AM.
      Mr. Miller reported the above information. 
  10. Personnel Committee Report - Mrs. Shaffer
    1. The Personnel Committee Report listing resignations is provided.
      Mrs. Shaffer reported the above information.
    2. Consent Agenda:  You have before you the Personnel Report which includes employment, request for leave of absence, volunteer coaches and guest teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; roll call vote.
      Mrs. Clancy asked for clarification on Items C, 1, 6, 8 - boys or girls?
      Dr. Merkle replied C.1. is boys and C. 6. & C.8. is girls.
      Motion, Shaffer Second, Bates, and unanimously passed (9-0); Approval of the Consent Agenda of the Personnel Committee Report.
    3. Employment
      1. Recommend the appointment of Dustin Boeckel (pending clearances) as Assistant Varsity Basketball Coach at the salary of $4,826, which represents Step 3 of the Extracurricular Salary Schedule. 
      2. Recommend the employment of Joan Erisman as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2011-12 school year.
      3. Recommend the appointment of Eric Hoffman as Middle School Newspaper Advisor at the salary of $1,821, which represents Step 1 of the Extracurricular Salary Schedule.
      4. Recommend the employment of Kristine Klinedinst as a Food Service Employee at Yorkshire Elementary at the hourly rate of $9.15, effective November 28, 2011.
      5. Recommend the appointment of Melissa Martin as Middle School Musical Choreographer at the salary of $1,170, which represents Step 4 of the Extracurricular Salary Schedule.
      6. Recommend the appointment of Robert Pace as Junior High Basketball Coach at the salary of $3,617, which represents Step 3 of the Extracurricular Salary Schedule.
      7. Recommend the appointment of Emily Reep as Middle School Musical Music Director at the salary of $1,017, which represents Step 1 of the Extracurricular Salary Schedule.
      8. Recommend the appointment of Nicholas Staab as Assistant Junior High Basketball Coach at the salary of $2,396, which represents Step 1 of the Extracurricular Salary Schedule. 
    4. Request for Leave of Absence
      1. Recommend the Board approve the request of Beth Landau, English Teacher at the High School, for an extension of her family medical leave under the Family and Medical Leave Act through approximately February 3, 2012.
    5. Volunteer Coaches for 2011-2012
      1. MacGregor Brillhart - Boys Varsity Basketball
      2. Michael King - Varsity Wrestling
    6. Additional Guest Teachers 
    7. The next Personnel Committee meeting is scheduled February 9 at 2:00 PM.
      Mrs. Shaffer reported the above information and stated this date may change slightly. 
  11. Planning Committee Report - Ms. Leopold-Sharp
    1. Overnight Field Trip Request.  The administration recommends approval of the Overnight Field Trip Request.  [Motion and Vote]
      Motion, Leopold-Sharp, Second, Bates; Approval of an Overnight Field Trip Request.  Roll call vote, all present, yes.  Motion carried 9-0.
    2. High School Science Olympiad Recommendation.  The administration recommends approval of the High School Science Olympiad Recommendation.  [Motion and Vote]
      Motion, Leopold-Sharp, Second, Royer; Approval of the High School Science Olympiad Recommendation.  Roll call vote, all present, yes.  Motion carried 9-0.
    3. The next Planning Committee meeting is scheduled December 5 at 7:30 PM.
      Ms. Leopold-Sharp reported the above information and stated the Reorganization meeting will take place at 7:30 PM immediately followed by the Planning Committee Meeting on December 5. 
  12. Policy Review Committee Report - Ms. Bates
    1. The next Policy Review Committee meeting is scheduled January 10 at 3:45 PM.
      Ms. Bates reported the above information and stated the minutes from the last meeting will be available on December 5 Planning Committee meeting agenda.
  13. York Area Tax Bureau Report - Ms. Leopold-Sharp
    Ms. Leopold-Sharp reported the new board for YATB is only scheduled to meet a few times per year.  As I have previously reported the new bylaws were not approved October 31, due to Adams County requesting a change.  The next meeting is scheduled December 8 and new bylaws will be reviewed.  YATB's operation will continue unchanged.
  14. York County School of Technology - Mr. Royer
    1. The Mini-Board Report dated October 27 is provided by the York County School of Technology Joint Operating Committee.
      Mr. Royer reported the JOC meeting is scheduled for tomorrow night and the budget will be voted upon and then sent to districts.  The Superintendents  have unanimously agreed to a 1.7% tax increase which is the lowest index of the county.  One difference between YCST and a district budget is there is no fund balance; extra monies at the end of the year are returned to the districts.  Adult Education is self-funded.  The next JOC meeting will then be held during the end of January.
  15. York Adams Academy Report - Mrs. Freireich
    Mrs. Freireich reported there are currently nine students enrolled out of the possible 12 seats.  Several students are waiting to be tested.  Four students have qualified for graduation and are waiting to graduate either in January or June. 
  16. Lincoln Intermediate Unit Board Report
    1. "...by Dawn's Early Light" outlining the highlights of the November 1 LIU Board Meeting is provided.
      Mr. DeHaas reported the above information. 
  17. Legislative Policy Committee Report - Mrs. Clancy
    Mrs. Clancy reported school boards will not be selecting legislative priorities this year.
  18. Business Office Report - Mr. Younkin
    1. Local Earned Income Tax/Net Profits Resolution.  Phil Spare will review the proposed resolution revising collection for the earned income tax under Act 32.  [Motion and Vote]
      Mr. Spare reported this resolution is the implementation of Act 32 of 2008.  There are very few changes in York County, because we have county-wide collection system.  He strongly recommends this resolution be adopted this evening.
      Motion, Freireich, second, Leopold-Sharp; Approval of the Local Earned Income Tax/Net Profits Resolution.  Roll call vote, all present, yes.  Motion carried 9-0.
    2. 2012-13 Budget Development.  The administration will provide an update on the FY2012-13 Budget.
         Estimated Act 1 Budget Exceptions
      Mr. Younkin highlighted the above information.
      A discussion continued.  Points of the discussion included - if the district applies for exceptions, it does not need to budget for them; exceptions must be decided upon at the December meeting and the district usually hears in February about the exceptions. 
    3. Budget Transfers 2011-12.  The administration recommends approval of the October 31, 2011 Budget Transfers for the 2011-12 Budget.  [Motion and Vote]
      Motion, Freireich, Second, Leopold-Sharp; Approval of Budget Transfers for the 2011-12 Budget.  Roll call vote, all present, yes.  Motion carried 9-0.
    4. 2011-12 Budget Amendment.  The administration recommends a budget amendment be approved for the balance of the 2009-10 ARRA stimulus funds to be spent during the 2011-12 Budget.  [Motion and Vote]
      Motion, Leopold-Sharp, Second, Royer; Approval of the 2011-12 budget amendment for the balance of the 2009-10 ARRA stimulus funds to be spent during the 2011-12 Budget. 
      A discussion continued.  Points of the discussion included - professional services category is assisting in instruction that is done by an outside agency; this is money that we have received.
      Roll call vote, all present, yes.  Motion carried 9-0.
  19. Recognition of Visitors
    Public Comment?
    There was none at this time.
  20. Recognition of Outgoing Board Members - Ellen Freireich, Jeffrey Royer
    Mr. DeHaas recognized Ellen Freireich and Jeffrey Royer as two individuals that have been examples of commitment to the education community that have served the school district in so many ways.  Congratulations for all the work you have provided for the past 16 years!  A golden pass and plaque was presented to each person.

    Mr. Royer and Mrs. Freireich thanked everyone.
     
    Dr. Orban invited everyone to a reception with snacks and to spend time with Mrs. Freireich and Mr. Royer to thank them for their service.
  21. Adjournment
    Meeting adjourned at 8:15 PM.

     

 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.