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YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING

JANUARY 9, 2012 - 7:30 PM
RONALD PROVARD EDUCATION CENTER


 MINUTES
(approved January 23, 2012)

  1. Call to Order - Mr. DeHaas
     
    1. Pledge of Allegiance to the Flag - Mr. DeHaas
      Mr. DeHaas called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call
      Members present - Emily Bates, Jennifer Clancy, John DeHaas, Bill Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Michael Hogg (Student Representative)
      Members not present - Cathy Shaffer
    3. Board President's Report - Mr. DeHaas
      Mr. DeHaas reported the following:  regarding committees and meeting schedule and purpose, please let me know via email if a discussion would be useful; three requests have been received to televise Board meetings and broadcasting to community network television, discussion will take place at next opportunity; a request was received by a Board member to look at how we use our facilities, asked Ms. Leopold-Sharp, chair of Facilities Committee, to establish a methodology in committee and bring back to Board; request was received to change order of items during the meeting, specifically moving the budget-related items/discussions toward the beginning of the meeting.

      A discussion continued.  Points of the discussion were - budget issue has been open-ended item and order is in place to allow the meeting to have other items prior to lengthy budget discussion; members of the public can sit through the meeting; our meetings are much more than paying bills and the budget, it is not fair to change the hot topic of the day; order of meeting could be somewhat flexible, does order need to the same all the time?, these days, the focus is the budget and every district is facing same budget problem, from an academic standpoint we are in good shape, re-shaping the curriculum, etc. is not a forcing function; in most instances, academic presentation or discussion of curriculum are finite and fiscal discussions are open-ended and fit in better at the conclusion of the meeting, suggest we continue with current structure, we could give an estimate of when the budget discussion would begin and community members could arrive after the meeting has begun; taking care of other items at the beginning of the meeting following by the budget at the end of the meeting does make sense; suggestion to keep same format.

      Mr. DeHaas wrapped up discussion stating the agenda format will remain.

      An opportunity was given for public comment?  There was none at this time. 
    4. Superintendent's Report - Dr. Orban
      No report
    5. Committee Reports
      1. Academic Standards and Curriculum Committee Report - Mrs. Clancy 
        1. The minutes of the January 4 meeting are provided.
          Mrs. Clancy reported above information. 
        2. The Annual Academic Standards and Curriculum Committee meeting is February 15 at 6:30 PM.
          Mrs. Clancy reported above information and added the meeting is held in High School room 121/123.  This is the meeting where more community members will attend.  During the January 4 Curriculum Committee meeting, the committee reviewed Middle School proposed scheduling changes.  The administration will review the Middle School proposed schedule changes at the February Planning Committee meeting. 

          An opportunity was provided for public comment.  There was none at this time. 
      2. Communications Committee Report - Mrs. Schroeder
        1. The minutes of the December 5 meeting are provided.
          Mrs. Schroeder reported above information.  Following tonight's committee meeting, a draft calendar is being presented to the Board for review and a vote is expected at this month's regular meeting.

          Dr. Orban reported the calendar draft contains the same amount of student days as previous years; the time between spring break through Memorial Day gets lengthy with no time off and the Communications Committee proposes a vacation day on May 3.  Principals assured that PSSA testing will be concluded by that date.  As in the past,  three Professional Staff Development Days will be held at beginning of the year.

          A discussion continued.  Points of the discussion included - there was some talk in the legislature about proposing schools not start before Labor Day, is there any additional information?

          Dr. Orban replied that there is a particular legislator that is in favor of this but the York County Superintendents do not believe this will go any further at this time.

          The discussion continued.  Points of the discussion include - could Department of Education make a change and overturn the school calendar?

          Dr. Orban replied that yes that would be possible.
           
          The 12-13 calendar will be on January 23 regular monthly meeting agenda for action.
        2. The next Communications Committee meeting is scheduled February 13 at 6:00 PM.
          Mrs. Schroeder reported above information.

          An opportunity was provided for public comment?  There was none at this time. 
      3. Facilities Committee Report - Ms. Leopold-Sharp 
        1. The next Facilities Committee meeting is scheduled February 1 at 5:30 PM.
          Ms. Leopold-Sharp reported above information and stated this is a new time for the committee meeting and that the agenda will be sent out prior to meeting to all Board members.  Agenda items will include five-year capital project plan and building utilization.

          An opportunity was provided for public comment.  There was none at this time.
      4. Finance Committee Report - Mr. Miller
        1. The minutes of November 30 are provided.
          Mr. Miller reported the above information. 
        2. The next Finance Committee meeting is scheduled February 8 at 7:30 AM.
          Mr. Miller reported above information and announced meeting time may be adjusted to 5:30 PM in the future due to one committee member not being able to attend meetings at 7:30 AM.  Ken Philips was in attendance at last Finance Committee meeting and talked about possible savings on bonds and he will come back in May with additional information.  The lead time is four months for refinancing.  There is potential savings with several bond issues.
      5. Legislative Policy Committee - Mrs. Clancy
        No report
      6. Personnel Committee Report - Mrs. Shaffer
        1. The next Personnel Committee meeting is scheduled February 13 at 2:00 PM.
          Mr. DeHaas reported above information. 
      7. Policy Review Committee Report - Ms. Bates
        1. The next Policy Review Committee meeting is scheduled January 10 at 3:45 PM.
          Ms. Bates reported above information.
          An opportunity was provided for public comment.  There was none at this time. 
      8. York Area Tax Bureau Report - Mr. Sears
        No report

        Mr. Sears reported on LIU.  He attended the full Board meeting on January 3 and issues were primarily budget.  Discussion about early retirement will continue.  A meeting with Dr. Thew is scheduled for tomorrow and he will give me an overview of LIU.
    6. Business Office Report - Mr. Younkin
      1. 2012-13 Budget Development.
        Mr. Younkin highlighted information on the attachment.

        A discussion continued.  Points of the discussion included - monthly payments from York Area Tax Bureau are working okay, it is too early to see if projections are accurate; Communications Committee will decide about scheduling of meetings similar to those held last year in classrooms.

        Dr. Orban reported Board members should bring their budget notebooks to the February Planning Committee meeting.  The administration will know retirements at that time, the sub-committees will have information to report and the Governor's budget plan should be known.  This meeting will be advertised as a Special Meeting to allow action to proceed on the retirements.  Also, the location will mostly likely be moved to a larger room.

        An opportunity was provided for public comment.

        Ralph Felter, 1491 Turnberry Court - What is the Board's estimation for the budget for the next ten years; will it get better or get worse?  

        Mr. DeHaas explained the state government is using a funding formula that is 20 years old and school districts with growing student enrollments are not adequately funded.  Some school districts have used gap funding to fund their budgets which is using their fund balance.  This district has historically kept a small fund balance.
         
    7. Comments and/or Questions from the Public
      Ms. Leopold-Sharp asked if anyone knows the reasoning behind moving the Spring Garden Township to a different Representative's district.

      Mr. Sears replied that it was necessary to reduce a Representative's district by 25,000.

      Karen Gleba, 930 Arlington Road - I have submitted a current application requesting a tuition student be accepted by York Suburban School District.

      Dr. Orban asked if formal letter and academic records were given to Mr. Gulley, Indian Rock Principal?

      Mrs. Gleba replied yes.

      Dr. Orban replied that once Mr. Gulley and Dr. Bertram review the records, a recommendation will be brought to the Board, usually at a  Planning Committee meeting.  We may be able to expedite this item at this month's regular meeting.

      Mr. DeHaas asked if any Board member would mind having the discussion and vote on the same night?  Consensus of Board was received.

      Dr. Orban concluded someone will be in contact with Mrs. Gleba.
    8. Adjournment
      The meeting was adjourned at 8:10 PM.
       
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.