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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 21, 2012 - 7:30 PM
RONALD PROVARD EDUCATION CENTER

MINUTES
(approved June 18, 2012)
  1. General Business 
    1. Call to Order - Mr. DeHaas
      1. Pledge of Allegiance to the Flag  
        President DeHass called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call 
        Members Present - Emily Bates, Jennifer Clancy, John DeHaas, Bill Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Michael Hogg (Student Representative)
        Members Not Present - None
      3. Public Comment 
        An opportunity was provided for public comment.

        Warren Bullette, 1775 S. Queen St - fund balance guideline was put in place 30 years ago when economic conditions were different; I see no reason why you should not take the $600,000 to avoid a tax increase.

        Ellen Freireich, 2805 Lehigh Road - suggest protecting fund balance; real estate appeals have been encouraged out there; other appeals are ongoing; suggest adoption of original budget resolution.

        Scott Wagner, 1630 Wyndham Drive - encourage no tax increase, take fund balance and work on budget for next year.

        Mitzi Karr, 530 S. Russell St - Resolution on HB 855-suspend professional employees for economic reasons; senior teachers have more experience 

        Robert Gruver, 1330 Clover Ln - we should try and hold the cost of taxes like other local districts. 
      4. Discussion and Action on Board Minutes
        1. The administration recommends a motion to correct the meeting minutes of October 17, 2011 and November 21, 2011 to redact student information for General Fund Bills to be paid.  [Discussion, Motion and Vote]
          Check Summary (October 17, 2011)
          Check Summary (November 21, 2011) 
          Motion, Leopold-Sharp, Second, Clancy, and unanimously approved (9-0); Approval of the correction to the meeting minutes of October 17, 2011 and November 21, 2011 to redact student information for General Fund Bills to be paid.
        2. Approval of the Minutes of the Regular Board Meeting of April 16, 2012 and the Minutes of the Planning Committee Meeting of May 7, 2012.  [Approve as submitted/corrected] 
          Motion, Shaffer, Second, Leopold-Sharp, and unanimously approved (9-0); Approval of the minutes of the Regular Board Meeting of April 16, 2012 and the Minutes of the Planning Committee Meeting of May 7, 2012.
  2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote]  
    Motion, Miller, Second, Schroeder, and unanimously approved (9-0); Approval of the Treasurer's Report.
    1. Approval of Treasurer's Report as of 04/30/2012 [File for audit]  The Treasurer's Report, Summary Report and Check Summary are provided.
    2. Fund Account Reports showing balance as of 04/30/12
      1. Food Service Fund - $141,386.47 
      2. Capital Reserve Fund - $213,477.99
      3. Capital Projects Fund-Bond Series of 2006 & 2007 - $1,236,852.37
    3. Payment of Bills
      1. General Fund-2011-12 - $1,316,370.36
      2. Food Service Fund - $137,108.85
      3. Capital Reserve Fund - $771.35
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $116,435.14
  3.  Business Office Report - Mr. Younkin
    1. Food Service Management Company Proposal.  The administration recommends approval of the one-year Food Service Management Company contract with Whitsons Culinary Group, effective July 1, 2012, and authorization to secure all necessary contract approvals from the Pennsylvania Department of Education.  [Motion and Vote]

      Agreement Page
      Advertisement for Food Service Management Companies
      Whitsons' Invoice
      Meeting Attendance Sheet
      Documents related to RFP for Food Service
      Certificate of Liability Insurance
      Independent Price Determination Certificate
      U. S. Department of Agriculture
      Clean Air and Water Certificate
      Certificate Regarding Lobbying
      Disclosure of Lobbying Activities
      Whitsons' Proposal 
      Mr.  Younkin provided background information on the above information.  The committee was asked to do a trip to see and taste food at a client of Whitsons.  A trip was held traveling to Sleepy Hollow High School in New York with members of the committee and students.  Mr. Younkin asked if Helen Heidler, a member of the committee, in attendance this evening would like to share any comments about the trip. 

      Helen Heidler, 209 Lynhurst Rd - High School Head Cook - I was surprised and pleased; very innovative, nutrition-minded.  I spoke with several employees and several students and they were pleased.  I believe it will be received well by the district.  The school board did have the employees in mind in making this decision and did a great job.

      Michael Hogg - attended trip with another student, Bill Koch - liked the food, nutrition minded, very innovative in presentation, more variety than we currently have now, spoke with gentleman that was a student and now is employed there and he is pleased with company.

      Ms. Bates - visited the high school that has enrollment similar to our high school - spoke with employees - sat down with district's business manager, had very good things to say about the relationship with Whitsons - looked in garbage cans, was impressed that there was not much waste of food -  Whitsons has been there for 7 years, that district has had food contract company for many years - from consumer to employee, everyone was happy how things were done - think this will be good thing for the district.

      Mrs. Shaffer - anyone that may be questioning cost of transportation, Whitsons supplied that cost - Whitsons knows how to treat people, efficient and appropriate for students - they did have guest chef that day with a sushi bar, that was unique for that day - there is a gentleman from Whitsons at the meeting this evening.

      Mr. Younkin - I was in discussion with business manager, Whitsons is well managed, the district did not have much worry and effort in the program, he was impressed for what they have done.  It was a successful and worthwhile trip.

      Mr. Younkin continued with answers to some questions from Board members at last meeting - a la carte program vs. regular program, not really menu shift, more of how students select their food, suggestion to educate students and parents as to what is $2.25 lunch vs. $6.00 lunch with a la carte; will participation  drop off? - we were unable to ask that because the district had a management company for many years.

      Ms. Bates - education piece will be huge for parents and students - Whitsons knows that and will be proactive - did notice that food service employees at the check-out line did help some students purchase a type A meal (the reimbursable meal).

      Mrs. Shaffer - the high school had open lunch for grades 9-12 - majority of students stay in and eat in cafeteria, reasoning was the food is better and less expensive.
    2. Resolution with Intent to Reimburse Food Service Employees.  The administration recommends the Board of School Directors adopt the provided resolution, which sets forth transitional and severance benefits to be provided to food service employees during the transition to Food Service Management Company operations of the food service program.  [Motion and Vote] 

      Mr.  Younkin stated many food service employees have put in 20 or more years with the district and explained the above information.
    3. Dismissal of Food Service Employees.  The administration recommends the dismissal of the following food service employees effective June 30, 2012 because, effective that date, the district will cease self-operation of food service programs and Whitsons Culinary Group, a Food Service Management Company, will assume responsibility for the district's food service programs.  [Motion and Vote]

      Deanna Armold
      Kathleen Biehl
      Polly Bokus
      Darlene Brenneman
      Beth Brubaker
      Wanda Coddiardi
      Michele Conway
      Nancy Figdore
      Cathy Fornoff
      Nancy Geesey
      Glenda Heffner
      Helen Heidler
      Kristine Klinedinst
      Tammy Kolb
      Amy Lambert
      Lori Lehr
      Joleen Leitzel
      Kay Mahanes
      Kimberly McCulloch
      Charles Peters
      Darlene Robertson
      Amy Royer
      Patricia Staley
      Mary Ann Stone
      Holly Weinrich
      Gale Yinger  

      Mr. Younkin thanked the food service employees for their many years of service to the district and the district will continue to work with them during the transition.

      Motion, Shaffer, Second, Bates; Approval of III.A, III.B and III.C.

      Mr. Sears asked what are some of Whitsons' innovations?

      Ms. Bates commented the presentation as it is similar to a food court, different areas for salad, pizza and sandwiches and sandwiches are made upon request; guest chef was innovative but that is not every day; pizza is made on site with special ovens.

      Mark Simpson, Whitsons Vice-President - the whole concept is to create in front of the students - similar to a food court and college campus - creativity is necessary to balance with some pre-made sandwiches and other items.

      Mrs. Clancy was approached by Board members of neighboring districts that were very unhappy with their experience of outsourcing their food service.  I did make some statements concerning taste of food and handling of employees of our district.  The committee has done great work and the district has treated our employees well.  I can support this action with all the work that has gone into this process.

      Mrs. Shaffer stated innovation ideas are also stated in the information provided by Whitsons with the various ingredients that are utilized.

      Mrs. Heidler added that on the website menus, you can click on an item and get all the nutritional facts for that item.  The company does care what is being served to the students.

      Roll Call Vote, all present, yes. Motion carried 9-0.

      Mr. DeHaas reported that the district looks forward to the food service employees representing us in the future.

      Mr. Younkin thanked the committee for the very hard work that was provided during this process.

      Mr. DeHaas thanked Mr. Younkin for his leadership.
    4. Homestead and Farmstead Exclusion 2012-13.  The resolution authorizing the distribution of $663,798.01 of state gaming funds to 5,833 eligible homesteads and farmsteads is provided for approval under Section 342 of Act 1.  [Motion and Vote]

      Motion, Clancy, Second, Shaffer; Approval of the resolution authorizing the distribution of $663,798.01 of state gaming funds to 5,833 eligible homesteads and farmsteads provided for under Section 342 of Act 1. 

      Ms. Leopold-Sharp asked Mr. Younkin to share with the community regarding the gambling revenue and its increase.

      Mr. Younkin reported the offset is 35 cents per resident.

      Roll Call Vote, all present, yes.  Motion carried 9-0.
    5. FY13 Final Budget Adoption.  The administration recommends the approval of the 2012-13 General Operating Fund Budget in the amount of $46,853,143 and to set the real estate tax rate at 20.8007 mills as per the resolution.  [Motion and Vote]
      Alternate Resolution for FY13 Final Budget  
      Mr. Younkin provided background on above information.

      Motion, Bates, Second, Shaffer; Approval of the administration's recommendation for the resolution for approval of the 2012-13 General Operating Fund Budget in the amount of $46,853,143 and to set the real estate tax rate at 20.8007 mills.

      Mrs. Shaffer received comments from a community member.  Every $100,000 reduction in the tax increase this year will cost $500,000 plus compounding over the next five years and $1 million plus compounding over the next ten years.  All of the current reports of possible increase to education funding due to increased state revenue will go to poor urban districts where our state funds  anticipated will stay the same when the politicians vote on the state budget.  Due to the large reductions in the York City School District, will we see an unusual increase of students moving with relatives into our district?  These are also students that may have additional needs that require additional services and this could potentially lower the fund balance.  A 1.7% increase costs the average tax payer $1.05 a week next year.  Is the political gain of saving this amount worth the long-term loss?

      Mr. Sears commented he appreciated the way that information was framed, looking at the average house.  It sounds trivial and year after year after year, eventually trivial adds up. The average home owner currently pays $3500 per year and it got that way with an increase of $1.05 a week each year.  If we frame it as a weekly increase, the smallest possible increment sounds trivial but $3500 a year is not trivial.  And the peopole that face those bills are seniors on fixed income, young families who are paying $300 a month on medium household tax.  Our problem is that we are stuck.  We have this Act 1 limit and at the same time we as a Board have have got to be able to draw the line somewhere and sometime. There is much more serious issue that underlies this - $3500 to the average tax payer and maybe $250,000 to a business that is finally at the breaking point and the result is moving business to Baltimore County or Hartford County.  While they may continue to live here, the expansion is in Maryland.  This is a result of rationalized tax increases on the basis of $1 to $3 increase a week.  I am not for any tax increase and I oppose the 1.7% in this resolution.

      Mrs. Schroeder questioned the district's credit rating being affected by a small fund balance. 

      Dr. Orban replied the bond level was not at the rate that it had been in the past and as recently as last week the administration received additional news and asked Mr. Younkin to elaborate.

      Mr. Younkin reported the district provides an update to Standard and Poors on the bond rating prior to 2010 and they did ask that very question, what is the fund balance currently doing.  Based on my projections, the fund balance is staying basically as is at $900,000.  I did mention that a discussion took place at the Board level about the reduction of fund balance to cover the operating expenses.  Their comment was are they sure they know what they are doing because that directly affects the bond rating.  The fund balance is a cushion the district can go to during lost revenues and increased expenditures.  There is an effect on rates we pay on insuring bonds and interest rate because of fund balance.

      Mrs. Schroeder asked if there is a cut-off or a  magic number?

      Mr. Younkin replied that there is not a magic number.   Several years ago when the Board set the fund balance at approximately 5% of expenditures.  The state does allow 8% of expenditures.  There are many variables for a fund balance, anywhere from 3% to 8%.  The board discussed 5% target and we are not close to that as we are currently at 2%.

      Mrs. Schroeder stated the bond rating directly impacts that rate at which we can borrow money.

      Mr. Younkin agreed with that statement.

      Mrs. Shaffer asked how much does the district stand to gain from the transfer tax of Memorial Hospital?

      Mr. Younkin replied the estimation is $75,000 (assessed value at .05%).

      Mr. Sears asked what is projection for the impact on bond rating and interest rate?

      Mr. Younkin replied he does not have the exact number and that it was approximately $50,000 and would be for new issues or refinancing.  Borrowing money for energy savings project and other similar projects would also be affected by this. 

      Mr. Younkin agreed with Mr. Sears that there may be some advantages in the bond market at this time.

      Mr. Kirk recalled information from meeting minutes from previous meeting that Mr. Phillips commented on the $600,000 found additional money and that his suggestion was put 2/3 towards fund balance and $200,000 could go to offset taxes.  I am not sure about the concern for keeping all of the $600,000 for the fund balance. 

      Mr. Miller provided a reminder to everyone that a change in bond rating will only affect new issue money.  It would have no affect on bonds that are currently issued.  We are talking approximately $10-20 million over the next several years if we refinance on different projects that we are discussing.  Interest rates are going to be lower in bond market than they were two or three years ago and with a better rating they would be a little bit lower.

      Ms. Leopold-Sharp stated from the Facilities Committee that although Ken Phillips did suggest that we could use a portion of savings if we refinanced the older bonds, in his estimate we may have approximately $600,000 savings.  That would give the district the opportunity to use those dollars for facilities projects which would minimize the dollars that we would have to borrow in the future.  We do have approximately $1.2 million in our bond fund but the capital projects fund only has several $100,000.  Since the Board has decided not to have a line item for district maintenance on an annual basis in the budget, it is necessary to identify dollars to set aside for capital projects.  I would be in favor if we do refinance those bonds that we earmark those funds for future capital projects.

      Roll Call Vote - Kirk, no; Leopold-Sharp, no; Miller, no; Schroeder, yes; Sears, no;  Shaffer, yes; Bates, yes; Clancy, yes; DeHaas, no.  Motion did not pass 4-5.

      Mr. Younkin explained the alternate resolution.

      Motion, Miller, Second, Kirk; Approval of the alternate resolution.

      Roll Call Vote - Leopold-Sharp, yes; Miller, yes; Schroeder, yes; Sears, yes; Shaffer, no; Bates, no; Clancy, no; Kirk, yes; DeHaas, yes.  Motion passes 6-3. 
    6. Appointment of a Treasurer.  Recommend that H. Roger Miller, Jr. be appointed Treasurer for one year beginning July 1, 2012 at no compensation.  [Motion and Vote] 
      Motion, Bates, Second, Shaffer; Approval of H. Roger Miller, Jr. be appointed Treasurer for one year beginning July 1, 2012 at no compensation.  Roll Call Vote, all present, yes.  Motion carried 9-0.
    7. Sports Physicals Agreement Addendum.  WellSpan Health and the district entered into a Sports Medicine and Medical Services Agreement dated April 25, 2012, which has an effective date of July 1, 2012.  The parties now desire to have WellSpan begin conducting sports physicals for Fall 2012 sports on June 1, 2012.  [Discussion, Motion and Vote] 
      Mr. Younkin explained above information.

      Motion, Bates, Second, Schroeder; Approval of the Sports Physicals Agreement Addendum to the Sports Medicine and Medical Services Agreement between WellSpan Health and the district dated April 25, 2012, which has an effective date of July 1, 2012.  The parties now desire to have WellSpan begin conducting sports physicals for Fall 2012 sports on June 1, 2012.

      A discussion continued about the start date of the contract changing.

      Mr. Phil Spare concluded this discussion with direction to look at next contract for an adjustment.

      A discussion continued about dates and location of sports physicals and responsibility of June sports physicals.

      Roll Call Vote, all present, yes.  Motion carried 9-0.
    8. Future Agenda Planning.
      FY13 Final Capital Projects Fund Budget
      FY13 Final Capital Reserve Fund Budget
      FY13 Food Service Fund Budget
      Mr. Younkin provided background on above information that will be brought to the Board in June.
    9. Bid Awards.  The administration recommends approval of the following awards be made as a result of bids received for LIU Joint Purchasing - General Supplies, Paper Supplies, Athletic Supplies and Equipment and Art Supplies and Equipment; Athletic Supplies and Equipment and Custodial Supplies.  [Motion and Vote]
      Motion, Clancy, Second, Leopold-Sharp: Approval of the bid awards for LIU Joint Purchasing - General Supplies, Paper Supplies, Athletic Supplies and Equipment and Art Supplies and Equipment; Athletic Supplies and Equipment and Custodial Supplies.  Roll Call Vote, all present, yes.  Motion carried 9-0.
      LIU Joint Purchasing - General Supplies - $18,488.38
      Cascade School Supplies - $398.18
      Elgin School Supply Co., Inc. - $153.95
      Kurtz Brothers - $2,095.12
      National Art & School Supplies - $1,448.54
      Pyramid School Products, Inc. - $3,550.33
      Quill - $3,470.98
      School Speciality, Inc. - $1,716.21
      Standard Stationery Supply Co. - $526.40 
      W.B. Mason - $5,128.67

      LIU Joint Purchasing - Paper Supplies - $36,921.17
      Kurtz Bros. - $2,475.84
      Office Basics, Inc. - $11.28
      W.B. Mason - $26,459.05
      Fall Paper (2011)
      Kurtz - $284.80
      W.B. Mason - $7,690.20

      LIU Joint Purchasing - Athletic Supplies and Equipment - $559.23
      Moore Medical LLC - $55.46
      Patterson Medical Supply, Inc. D/B/A Medco - $44.74
      School Health Corp. - $46.40
      United Health Supplies - $412.63

      LIU Joint Purchasing - Art Supplies and Equipment - $9,535.81
      Clayworks Supplies Inc. - $1,181.00
      Commercial Art Supply - $334.41
      Freestyle Photographic - $1,447.58
      Kurtz Bros. - $633.62
      Nasco - $1,003.60
      National Art & School Supplies - $332.59
      Pyramid School Products, Inc. - $1,190.20
      Riverbottom Pottery - $1,870.00
      S&S Worldwide - $27.77
      School Specialty - $1,508.04
      Standard Stationery - $7.00

      Athletic Supplies and Equipment - $6,725.37
      Alert Services - $103.20
      Collins Sports Medicine - $261.83
      Flying Feet Sport Shoes - $476.20
      John M. Grove Sporting Goods - $773.00
      Medco Supply Company - $824.88
      Riddell/All American - $52.20
      Sportsmans - $4,083.32
      BSN/Passon's Sports/US Games - $63.54
      Triple Crown Sports - $87.20

      Custodial Supplies - $5,450.66
      Calico Industries, Inc. - $2,046.90
      Hillyard, Inc. - $2,371.84
      Holt Paper & Chemical Co. - $480.00
      Pyramid School Products, Inc. - $282.70
      Xpedx-Harrisburg - $269.22 
  4.  Superintendent's Report - Dr. Orban
    1. Student Enrollment Report.
      Dr. Orban highlighted above report.  At the June 18 meeting, I will be suggesting an enrollment project report study.
    2. Approval for Overnight Field Trip.  The administration recommends approval of the request for an Overnight Field Trip.  [Motion and Vote]  
      Motion, Clancy, Second, Schroeder, and unanimously passed (9-0); Approval of the Overnight Field Trip Request. 

      A discussion continued about male/female advisors and student ratio and no substitute is needed for Mr. Weld during a day when school is in session for students.

      Mr. Miller asked to go back to student enrollment and inquired how is the Kindergarten enrollment?

      Dr. Orban replied the numbers are down 40 at this point and continued updates will be available.
    3. 2012-13 Calendar and Act 80.  
      Dr. Orban provided information on the above information.

      A discussion continued with explanation of Act 80 days.

      Motion, Shaffer, Second, Bates, and unanimously passed (9-0); Approval of revised 2012-13 calendar with the Kindergarten students reporting for first day one day earlier than previously approved.

      There was time for public comment.  There was none at this time.
    4. Adjudication  Re:  Student No. 210723.  Upon the recommendation of the Superintendent and based on the Student Disciplinary Hearing conducted by Dr. Michele Merkle, as the Board appointed hearing officer, the administration recommends the Board accept the extension of the current expulsion of Student No. 210723 for a violation of School Board Policy and the Code of Student Conduct as more fully set forth in the Adjudication.  [Motion and Vote]
      Motion, Bates, Second, Leopold-Sharp; Approval of the Adjudication for Student No. 210723.  Roll Call Vote, all present, yes.  Motion carried 9-0.
    5. Annual Gifted Program Update.  Dr. Bertram   
      Dr.  Orban introduced Dr. Bertram.

      Dr. Bertram presented the Annual Gifted Program Update.

      A discussion continued.  Points of the discussion were - the state recognizes the term, gifted, in regulations, processes and audits and does not recognize the term, talented; with the children, the district refers to the program as seminar; due to reduction in staffing, it is necessary to be creative in servicing and enrichment for gifted and accelerated program and is not at the depth as previously done and the reduction in staffing has affected programming. 
  5. Board President's Report - Mr. DeHaas 
    1. Recognition of Outgoing Student Board Representative.  Michael Hogg will be attending his last meeting as the Student Board Representative.  He will be recognized for his service at this time. 
      Mr. DeHaas stated the Board appreciates Michael for taking an active interest and has been very professional and mature with his interactions with the Board.  A plaque was presented to Michael Hogg for his service this past school year as Student Board Representative. 
    2. Executive Session.  The Board met in executive session following the April 16, 2012 Regular Monthly Board Meeting and prior to this evening's meeting for the purpose of discussing personnel and/or legal issues. 
      Mr.  DeHaas reported the above information.
    3. Approval of 2012-13 Board Goals.  [Motion and Vote]  
      Mr. DeHaas asked the Board to move this item to the end of agenda.

      This discussion took place at the end of the meeting.  

      Following some discussion, Mr. DeHaas asked the priorities of goals from Board members.  Results were #1, 2 and 5 as priorities.  A lengthy discussion continued and the following was decided.

      Goal #1 - Academic Performance; Administration was asked to bring a way to measure this goal to the Board.

      Goal #2 - Accountability; Mr. DeHaas will discuss with Dr. Orban a possible format for this information in addition to the sample Dr. Maloney has in her file and possibly obtaining samples from the PSBA Publication Contest Annual Report winners.

      Goal #5 - Community Engagement; Caution was given by Solicitor for Board organizing a candidates' night and suggested an organization be utilized to organize such an event. 

      The following goals were also discussed.

      Goal #7 - Information; Administration was asked to provide to the Board the upcoming agenda items and big decisions that will take place in the future.  The Board will try to request information prior to the night that decisions are made.

      Goal #4 - Communication; Dr. Orban reported a professional development workshop is planned for office support staff in August.  Increased communication between administration, committees and Board members would be helpful for everyone.  Additional verbiage will be added to add a measurement for this goal.

      Goal #3 - Advocacy; What singular thing could be accomplished?-ask this question at the legislative breakfast meeting agenda.  What are potential risks to join the action of the lawsuit with respect to the funding formula.  The Solicitor may be asked and that would cost some money to get that information. 
  6. Student Board Representative Report - Mr. Hogg
    Mr. Hogg thanked the Board for an informative and interesting year.  He reported that Prom and Post-Prom was held on Saturday and Sunday.  Last week the Awards Night for Seniors was held.  The Choral Concert was held on Wednesday and the Barber Shop A Cappella Group performed for the first time in a long time.  District Track Event was held on Saturday and the Boys 4x100 relay tied the school record.  The Boys Volleyball team won counties and are still ranked first in the state.  The band show was announced for next school year pending copyright approvals - "Believe".  Mr. Hogg introduced the new Student Board Representative, Mr. Brad Clark.

    Mr. DeHaas welcomed Brad on behalf of Board members.

    Ms. Bates added a comment about the success of Prom and Post-Prom events due to the hard-working group of volunteers and also thanked Barry and his staff for all their hard work, time and cooperation with the volunteer group. 
  7. Academic Standards and Curriculum Committee Report - Mrs. Clancy
    1. The next Curriculum Committee meeting is scheduled August 14 at 9:00 AM.    
      Mrs. Clancy reported the committee did meet on May 17 and discussed math curriculum and the above information. 
  8. Communications Committee Report - Mrs. Schroeder
    1. The Communications Report and Activities Report are provided.  
      Mrs.  Schroeder reported she did have a brief conversation with the Whitsons' representative this evening and would expect the district working together on the communications of the transition to a new food service program.   
    2. The next Communications Committee meeting is scheduled July 9 at 6:00 PM. 
      Mrs. Schroeder reported the above information. 
  9. Facilities Committee Report - Ms. Leopold-Sharp 
    1. Guaranteed Energy Savings Program.  The administration recommends approval of a Guaranteed Performance Contract with Johnson Controls Incorporated subject to approval of final contract language by the Solicitor.  This contract has a value of approximately $2,838,771 and will result in identified capital improvements to the district's facilities and equipment as well as energy cost savings.  [Motion and Vote]
      Board Question Response
      Project Cost Analysis
      Projected Financing Costs 
      Motion, Leopold-Sharp, Second, Bates; Approval of a Guaranteed Performance Contract with Johnson Controls Incorporated subject to approval of final contract language by the Solicitor. 

      A discussion continued and Nick Suracik from Johnson Controls was available.  Many questions continue to linger and it was decided for Board members to email their questions by Wednesday to all Board members, Dr. Orban and Mr. Younkin.  Dr. Orban and Mr. Younkin will bring the additional information to the June 18 Combined Planning Committee and Regular Monthly Meeting for further discussion. 
    2. The next Facilities Committee meeting is scheduled June 27 at 5:30 PM.
      Ms. Leopold-Sharp reported above information and a reprioritized five-year capital project list will be available. 
  10. Finance Committee Report - Mr. Miller
    1. The next Finance Committee meeting is scheduled June 13 at 5:30 PM.  
      Mr.  Miller reported above information. 
  11. Personnel Committee Report - Mrs. Shaffer
    1. Consent Agenda:  You have before you the Personnel Report which includes Requests for Leave of Absence, Reassignments, Employment, Fall 2012 Coaches and Intramural Coach, Retirements, Resignations and a Substitute Teacher.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; second; roll call vote.   

      Motion, Shaffer, Second, Sears, and unanimously passed (8-0); Approval of the consent agenda on the Personnel Committee Report.  Mrs. Clancy was absent for this vote.

      Mrs. Shaffer reported a total of 131 years of service for the food service employees that retiring.  That is remarkable! 
    2. Requests for Leave of Absence
      1. Recommend Board approval of the request of Amy Bartlett, Reading Specialist at Yorkshire Elementary School, for a short term disability leave for maternity purposes starting on or about October 25, 2012, followed by a family medical leave under the Family and Medical Leave Act, followed by an unpaid leave of absence through June 6, 2013.  Mrs. Bartlett will be returning to her position at the beginning of the 2013-14 school year.
      2. Recommend Board approval of the request of Sarah Coppersmith, 4th Grade Teacher at Indian Rock Elementary School, for an unpaid leave of absence starting August 22, 2012 through approximately November 7, 2012, followed by a short term disability leave for maternity purposes, followed by a family medical leave under the Family and Medical Leave Act, followed by an unpaid leave of absence through November 8, 2013.  Mrs. Coppersmith will be returning to her position on November 11, 2013.
      3. Recommend Board approval of the request of Holly Davis, Art Teacher at the High School, for an intermittent family medical leave under the Family and Medical Leave Act starting April 26, 2012.
      4. Recommend Board approval of the request of Amy Wallace, Reading Specialist at Valley View Elementary School, for a short term disability leave for maternity purposes starting on or about September 8, 2012, followed by a family medical leave under the Family and Medical Leave Act through December 21, 2012.  Mrs. Wallace will be returning to her position on January 2, 2013.
      5. Recommend Board approval of the request of Angela Edel, Business Education Teacher at the Middle School and High School, for a disability leave for maternity purposes, if necessary, starting on or about August 22, 2012, followed by a family medical leave under the Family and Medical Leave Act, followed by an unpaid leave of absence through June 6, 2013.  Mrs. Edel will be returning to her position at the beginning of the 2013-14 school year.
    3. Reassignments
      1. Notification to the Board of the reassignment of Michelle Lucabaugh from the position of Accountant to the position of Secretary to the Director of Student Services and the Director of Technology effective July 1, 2012.
      2. Notification to the Board of the reassignment of Richard Petersen who is currently assigned as an Assistant Principal/Athletic Director at the High School to the position of English Teacher at the High School effective at the beginning of the 2012-13 school year.
    4. Employment 
      1. Recommend the appointment of Dustin Boeckel as Head Boys Basketball Coach at the salary of $6,372 which represents Step 3 of the Extracurricular Salary Schedule.
      2. Recommend the employment of Kelly Gulley as a half-time substitute for Amy Bartlett beginning on or about October 25, 2012 through June 6, 2013.  An additional substitute will be hired at a later date to cover the morning half of this position.
      3. Recommend the employment of Cathi Hicks as a full time substitute for the 2012-13 school year as a 4th grade teacher for Sarah Coppersmith at the Indian Rock Elementary School, at the salary of $48,250 (Step 1 of the Bachelor's Degree Schedule).
      4. The administration recommends the approval of Joan Hammond as the 7-12 Family and Consumer Science Department Chairperson for a two year term to begin July 2, 2012 and end June 30, 2014 with a stipend of $1,800 per year.
      5. Recommend the appointment of Tyler Knaub as Assistant Junior High Football Coach at the salary of $2,501 which represents Step 1 of the Extracurricular Salary Schedule.
      6. The administration recommends the approval of Donna Krane as the K-12 Library Department Chairperson for a two year term to begin July 2, 2012 and end June 30, 2014 with a stipend of $2,000 per year.
      7. Recommend the appointment of Michael Smith as Assistant Varsity Football Coach at the salary of $2,921 which represents Step 1 of the Extracurriculary Salary Schedule. 
    5. Recommend the appointment of the following coaches for the fall 2012 season:
      1. Ronald Herman - Head Boys Cross Country
      2. Dan VanHouwe - Head Girls Cross Country
      3. John Enders - JH Cross Country (Head Middle School Cross Country
      4. Jo Craley - Head Field Hockey
      5. Elizabeth Milkowski - JV Field Hockey
      6. Sonia Guyer - Head Girls Volleyball
      7. Amanda Shouck - Assistant Girls Volleyball
      8. Anthony Kowalewski - Head Boys Soccer
      9. John Fornadel - JV Boys Soccer
      10. Thomas Shugars - Head Girls Soccer
      11. Nate Hoover - Assistant Boys Soccer
      12. Leslee Yoder - Head Cheerleading
      13. Melissa Martin - Middle School Cheerleading
      14. Kent Gable - Golf
      15. Rebecca Toman - Girls Tenns
      16. Brian Freed - Head Varsity Football
      17. Craig Zortman - 1st Assistant Football
      18. Chad Garner - Assistant Football
      19. Scott Luckenbaugh - Head JH Football
    6. Recommend the appointment of the following intramural coach for the fall 2012 season:
      1. Terry Waltimyer - JH Football
    7. Retirements
      1. Recommend Board approval of the retirement of Rosemary Badders, Assistant Head Cook at the Middle School, effective at the end of the 2011-12 school year.  Mrs. Badders is retiring after having served 26 1/2 years with York Suburban School District.
      2. Recommend Board approval of the retirement of Beryl Boyer, Assistant Head Cook at Indian Rock Elementary School, effective at the end of 2011-12 school year.  Mrs. Boyer is retiring after having served 19 years with York Suburban School District.
      3. Recommend Board approval of the retirement of Geraldine Corsa, Head Cook at the Middle School, effective at the end of the 2011-12 school year.  Mrs. Corsa is retiring after having served 27 1/2 years with York Suburban School District.
      4. Recommend Board approval of the retirement of Doris Moyer, Assistant Head Cook at East York Elementary School, effective at the end of the 2011-12 school year.  Mrs. Moyer is retiring after having served 25 1/2 years with York Suburban School District.
      5. Recommend Board approval of the retirement of Brenda Schmohl, Head Cook at East York Elementary effective at the end of the 2011-12 school year.  Mrs. Schmohl is retiring after having served 32 1/2 years with York Suburban School District.
    8. Resignations
      1. Recommend Board approval of the resignation of Cynthia Abeles, Middle School Music Teacher, effective June 6, 2012.
      2. Recommend Board approval of the resignation of Darlene Brenneman, Food Service Employee at Indian Rock Elementary School, effective June 1, 2012.
      3. Recommend Board approval of the resignation of Jeannie Perin-Bryan, Elementary Health Room Assistant, effective June 5, 2012.
      4. Recommend Board approval of the resignation of Adrienne "Katie" Seufert, High School Social Studies Teacher, effective June 6, 2012.
      5. Recommend Board approval of the resignation of Angie Graeff, Middle School Art Teacher, effective June 6, 2012.

    9. Substitute Teacher
  12. Planning Committee Report - Ms. Leopold-Sharp
    1. The Combined Planning Committee and Regular Board meeting is scheduled June 18 at 7:30 PM. 
      Ms. Leopold-Sharp reported above information. 
  13. Policy Review Committee Report - Ms. Bates
    1. Policy Revisions.  The Policy Review Committee recommends adoption of the following revised policies.
      Motion, Bates, Second, Schroeder; Approval of the revised policies.

      A discussion continued.  Points of the discussion included - principals are aware of students and requests are handled on a case by case basis and have been fair with regard to requesting assistance with activity fee cost or other costs associated with travel; assistance is provided by elementary PTO groups, secondary buildings have a fund available to provide assistance and booster club has helped previously.

      Roll Call Vote, all present, yes.  Motion carried 9-0.
      1. Policy No. 121 - Field Trips
      2. Policy No. 121.1 - Overnight Field Trips
      3. Policy No. 121.2 - Foreign Travel
      4. Policy No. 222 - Tobacco Use
      5. Policy No. 227 - Controlled Substances/Paraphernalia and Attachment
      6. Elimination of Policy No. 227.1 - Anabolic Steroids.  This policy is embedded in Policy No. 227.
      7. Policy No. 122 - Extracurricular Activities
      8. Policy No. 122.1 - Participation in Extracurricular and Co-Curricular Activities
      9. Policy No. 123 - Interscholastic Athletics 
    2. The next Policy Review Committee meeting is scheduled June 18 at 6:00 PM. 
      Ms.  Bates reported above information. 
  14. York Area Tax Bureau Report - Mr. Sears  
    No report
  15. York County School of Technology - Mrs. Schroeder
    1. The Mini-Board Report dated April 26, 2012 is provided by the York County School of Technology Joint Operating Committee.  
      No report
  16. York Adams Academy Report - Mr. DeHaas 
    Mr. DeHaas reported their meeting is tomorrow night.
  17. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. "...by Dawn's Early Light" outlining the highlights of the May 1, 2012 LIU Board Meeting is provided.  
      No report
  18. Legislative Policy Committee Report - Mrs. Clancy
    1. PSBA Resolutions.  The administration recommends adoption of the PSBA resolutions.  [Motion and Vote]
       
      Mrs. Clancy indicated the following resolutions will be voted on separately.
      1. Resolution Supporting Reform of the Charter and Cyber Charter School Funding Formula 
        Motion, Bates, Second, Shaffer; Approval of the Resolution Supporting Reform of the Charter and Cyber Charter School Funding Formula.

        Mr. Kirk mentioned the typo on third line - the word "would" should be removed.

        Voice Vote, all present, yes.  Motion carried 9-0.
      2. Resolution Urging Pension Reform 
        Motion, Shaffer, Second, Bates; Approval of the Resolution Urging Pension Reform.

        Ms. Leopold-Sharp stated she will abstain from voting as she is employed by pension system.

        Mr. Sears commented there is enormous pressure from retirement system and the resolution does not address how this might be funded.  The Governor is willing to take more basic education money for this and that is not a solution.

        Voice Vote, all present, yes, except Sears, no. Leopold-Sharp, abstain.  Motion carried 7-1-1.
      3. Resolution Supporting Increased State Funding for K-12 Public Education 
        Motion, Shaffer, Second, Bates; Approval of Resolution Supporting Increased State Funding for K-12 Public Education.

        Mr. Sears asks if this is referring to a general increase in funding? 

        Mrs. Clancy responded a greater slice of the pie.

        Voice Vote, all present, yes, except Sears, Kirk, no.  Motion carried 7-2.
      4. Resolution Supporting Prevailing Wage Reform 
        Motion, Shaffer, Second, Bates; Approval of Resolution Supporting Prevailing Wage Reform.

        Mrs. Shaffer commented that in all her years on the Board, we have been told by state legislators that this will never come before the state legislature because of interest in Philadelphia.

        Mr. DeHaas commented this is such an ineffectual piece and they should not do this as this is for projects under $185,000.

        Voice Vote, all present yes, except Leopold-Sharp, Sears, Miller, DeHaas, no.  Motion passes 5-4.
      5. Resolution Supporting House Bill 855
        Motion, Sears, Second, Kirk; Approval of Resolution Supporting House Bill 855.

        Mrs. Schroeder reported that she will vote no on this action.  She disagrees with concept of putting bad economic times and discharging teachers on the backs of the school children.  We need teachers in the both the good and bad times.  

        Voice Vote, all present, yes, except DeHaas, Schroeder, no.  Motion passes 7-2.
    2. The legislative breakfast meeting with state legislators, Board members and administration is scheduled May 24. 
      Mrs. Clancy reported above information.  This is the second opportunity to dialogue with state legislators and asks everyone to be respectful of our elected officials.
  19. Recognition of Visitors 
    An opportunity was provided for public comment.  There was none at this time. 
  20. Adjournment
    Meeting adjourned at 10:40 PM.


     

 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.