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YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
AUGUST 6, 2012 - 7:30 PM
RONALD PROVARD EDUCATION CENTER

AN EXECUTIVE SESSION WILL BE HELD PRIOR TO THIS MEETING AT 6:30 PM.


 MINUTES
(Approval on August 20, 2012) 

  1. Call to Order - Mr. DeHaas
    1. Pledge of Allegiance to the Flag - Mr. DeHaas 
      Mr. DeHaas called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call - Mr. Younkin 
      Members present -Emily Bates, John DeHaas, Bill Kirk, Lynne Leopold-Sharp, Roger Miller, Joel Sears, Cathy Shaffer

      Members not present - Jennifer Clancy, Lois Ann Schroeder, Bradley Clark (Student Representative)
  2. Superintendent's Report - Dr. Orban
    1. Non-Resident Tuition Student Requests.
      1. The Board will discuss the request for re-admission of Non-Resident Tuition Student No. 212713 for 2012-13. 
        Dr. Orban reported above information and stated the above-referenced student was a 3rd grade student at Indian Rock last year.
      2. The Board will discuss the request for admission of Non-Resident Tuition High School Student  "001" for 2012-13. 
        Dr. Orban reported above information and stated the above-referenced student will be a 10th grade student.

        Mr. DeHaas reported action will take place at the August 20 meeting on these items.  The policy will be reviewed in the near future by the Policy Review Committee. 
    2. Special Education 101 Course - Dr. Bertam 
      Dr. Bertram provided a presentation about Special Education and answered questions from Board members throughout. 

      An opportunity was provided for public comment.
       
      Ellen Freireich, 2805 Lehigh Road - What is special education cost to the district?

      Dr. Bertram replied approximately $7 million. 
    3. EITC 2.0 Update and Discussion - Dr. Orban 
      Dr. Orban provided information about the Assembly recently expanding boundaries for EITC 2.0 that would provide scholarships for students at low performing schools.  The district is waiting for additional legal information.  York City School District has several schools involved.  We have received a few initial phone calls at this point from parents.  PSBA has been sending information as things evolve and change.  EITC is program where a business can elect to put money in a scholarship fund in lieu of taxes.

      A discussion continued.  Points of the discussion included - parents of York City School District students have inquired with the district; the Superintendents' group will discuss this at their September meeting; Scholarship Organization (SO) and Educational Improvement Organization (EIO) are two processses and two funds; many questions remain unanswered at this time with the program; eligible students from low achieving districts must meet specific family guidelines; businesses do not need to be located in the sending or receiving school district and must be approved by the state. 
  3. Committee Reports
    1. Academic Standards and Curriculum Committee Report - Mrs. Clancy
      1. The next Curriculum Committee meeting is scheduled August 14 at 9:00 AM at Valley View.   
        Mr.  DeHaas reported above information.
    2. Communications Committee Report - Mrs. Schroeder
      1. The minutes of July 9 are provided. 
        Mr. DeHaas reported above information. 
      2. The next Communications Committee meeting is scheduled September 10 at 6:00 PM.  
        Mr.  DeHaas reported above information. 
    3. Facilities Committee Report - Ms. Leopold-Sharp 
      1. The minutes of April 25 are provided.  
        Ms. Leopold-Sharp reported above information.

        Mr. Sears asked about the $8000 estimate to repair gym floor at Yorkshire.  Why is district spending $2000?

        A discussion continued.  Points of the discussion included - Mr. Girling continues to explore information with architect; the administration decided to settle the claim and sign off to eliminate on-going litigation knowing the cost to repair floor was $8,000 and the district's share was $2,000; many variables exist like how the district treated the floors after installation, humidy conditions; other contractors have made payment; the floor currently meets specifications as prescibed by National Gym Floor Association; if underlying reason is not resolved, the result will be the same; following the testing by the national company, it was their recommendation to go through one year with all the seasons to see if floor gets worse or better; the floor is safe; the floor is not aesthetically a good looking floor.
      2. Guaranteed Energy Savings Project Continued Discussion. 
        JCI Projects by Facility under Ten Year Payback

        Ms. Leopold-Sharp stated the discussion this evening will be preparation for a vote at the meeting on August 20.

        A lengthy discussion continued with Board members, Mr. Nick Suracik from JCI and administration.  During the discussion the Board asked Mr. Girling about the DDC Overlay Project and he replied that the project could comfortably be deferred for a number of years.  A suggestion was made to remove this item from the list and there were no objections from Board members.

        Mr. DeHaas asked Mr. Kirk to forward his list with discussion notes to Dr. Orban and Mr. Younkin in preparation for a phone conference meeting to be held on Thursday with Dr. Orban, Ms. Leopold-Sharp, Mr. Younkin and he to review list before distributing to Board members on Monday.  The Board is moving to a conclusion on this item.

        Per Mrs. Shaffer's suggestion, Mr. DeHaas stated future documents prepared by Board members that are shared on the meeting agenda will have specific notation of preparer.

        Ms. Leopold-Sharp reported Mr. Ken Phillips will be in attendance at the September 5 Finance Committee meeting to discuss financing for project.

        An opportunity was provided for public comment.  There was none at this time.
         
      3. Capital Projects Financing Discussion.
        Capital Projects by year
        Capital Projects by location  

        Mr. Younkin highlighted above information.

        Ms. Leopold-Sharp added that the 2011-12 dollars have been set aside.

        A discussion continued.  Points of the discussion - some items on the Capital Projects list are also on the Guaranteed Energy Savings Project Summary; some design costs will be incurred on the pool deck unit; some items are needed to keep functional and safe faciltities; committing to the pool pack will have continued annual costs/expenses.

        Mr. DeHaas reported a new PA Economy League (PEL) study has been requested and once that information is available, it will be reviewed very carefully for future planning.
         
      4. The next Facilities Committee meeting is scheduled August 29 at 5:30 PM. 
        Ms. Leopold-Sharp reported above information.
    4. Finance Committee Report - Mr. Miller
      1. The minutes of June 13 are provided.  
        Mr. Miller reported above information.
      2. The next Finance Committee meeting is scheduled September 5 at 5:30 PM. 
        Mr. Miller reported above information. 
    5. Legislative Policy Committee - Mrs. Clancy  
      No report
    6. Personnel Committee Report - Mrs. Shaffer
      1. The minutes of August 2 are provided. 
        Mrs. Shaffer reported above information. 
      2. The next Personnel Committee meeting is scheduled November 1 at 2:00 PM. 
        Mrs. Shaffer reported above information.
    7. Policy Review Committee Report - Ms. Bates
      1. The next Policy Review Committee meeting is scheduled August 14 at 10:15 AM. 
        Ms. Bates reported above information. 
    8. Lincoln Intermediate Unit Report - Mr. Sears 
      No report
    9. York Adams Academy - Mr. DeHaas  
      No report
    10. York Area Tax Bureau Report - Ms. Leopold-Sharp  
      Ms.  Leopold-Sharp reported a meeting was held last Monday and there was a concern that there would not be a forum.  She was unable to attend the meeting and John Holman, Springettsbury Township Manager, voted the YS vote.  A motion was to approve the Tax Bureau to lease new office space in Gettysburg due to considerable increased foot traffic and the motion passed 60-2.
    11. York County School of Technology - Mrs. Schroeder
      No report
    12. Business Office Report - Mr. Younkin 
      1. Food Service Management Company Update 
        Mr. Younkin reported a representative from Whitsons Culinary Group has been on and off the property during the summer.  A comment was received about how clean our facilities were when the company took over the food service department.  Congratulations to Mrs. Klinke and Mr. Girling for the great conditions!  Equipment will be installed during the week of August 20 and signage is scheduled to be posted on August 20.  The clean-up of the floor project at East York continues and their signage will be up at a later date.  All former district food service staff that requested sites have been selected and no district retirees came back to the management company.  Two openings/positions (2.25 hour positions) are available at this time. Training is scheduled August 20-24 and will be held by Whitsons.  The transition committee will meet tomorrow afternoon.  Mr. Younkin did have an interview with Angie Mason, York Daily Record, about the back-to-school article with the new federal regulations and Whitsons.

        A discussion continued.  Points of the discussion were - no concerns exist at this time before school opens; minimal comments were received on the information sent to parents about the new federal regulations; additional information will be available for elementary parents at back-to school programs with plans to utilize the Nutrition Safari program with elementary students featuring spokesanimal visits to teach nutrition; during a conversation with one of the veteran food service employees and a Board member, the management company has been handling everying in a very professional manner and she is looking forward to the training; the number of food service staff coming back to work with the management company speaks for itself.

        Mr. Younkin reported the contract remains unsettled and it is a matter of timing of issues between the management company, PDE and the solicitor.  PDE still needs to approve the additional information submitted by the management company.  Things are in place to continue and the delay of signed contract does not appear be a deal breaker.

        An opportunity was provided for public comment.

        Ellen Freireich, 2805 Lehigh Road - Will food be satellited from high school for Valley View?

        Mr. Younkin replied all kitchens will be utilized.
  4. Board President's Report - Mr. DeHaas
    1. Executive Session.  The Board met in Executive Session following the regular monthly meeting on July 16, 2012 and prior to this evening's meeting to discuss legal and/or personnel issues.  
      Mr. DeHaas reported above information.
  5. Comments and/or Questions from the Public 
    An opportunity was provided for additional comments.  There was none at this time. 
  6. Adjournment
    Meeting adjourned at 9:50 PM.
     

 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.