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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
AUGUST 20, 2012 - 7:30 PM
RONALD PROVARD EDUCATION CENTER

MINUTES
(approved September 24, 2012)
  1. General Business 
    1. Call to Order - Mr. DeHaas
      1. Pledge of Allegiance to the Flag  
        President DeHaas called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call 
        Members present - Emily Bates, Jennifer Clancy, John DeHaas, Bill Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Bradley Clark (Student Representative)
      3. Public Comment 
        An opportunity was provided for public comment.  There was none at this time. 
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Board Meeting of July 16, 2012 and the Minutes of the Planning Committee Meeting of August 6, 2012.  [Approve as submitted/corrected] 
        Mr. DeHaas asked if there was any discussion on the minutes that were presented.

        Mr.  Kirk requested an addition to the August 6 minutes with regard to the JCI discussion - During the discussion the Board asked Mr. Girling about the DDC Overlay Project and he replied that the project could comfortably be deferred for a number of years.  A suggestion was made to remove this item from the list and there were no objections from Board members.

        Mrs. Shaffer requested a correction to the August 6 minutes with regard to the EITC 2.0 Update and discussion -
        Scholarship Organization (SO) and Educational Improvement Organization (EIO) are two processes and two funds

        Motion, Leopold-Sharp, Second, Kirk, and unanimously passed (9-0); Approval of the minutes with the two changes stated.
  2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote]  
    Motion, Miller, Second, Clancy, and unanimously passed (9-0); Approval of the Treasurer's Report.
    1. Approval of Treasurer's Report as of 07/31/2012 [File for audit]  The Treasurer's Report, Summary Report and Check Summary are provided.  
    2. Fund Account Reports showing balance as of 07/31/12
      1. General Fund-2012-13 - $3,510,026.36
      2. Food Service Fund - This information will be available next month. 
      3. Capital Reserve Fund - $198,269.71 
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $1,092,739.76 
    3. Payment of Bills
      1. General Fund-2012-13 - $1,136,218.12 
      2. Food Service Fund - $10,479.73 
      3. Capital Reserve Fund - $45,575.00 
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $116,780.11 
  3.   Board President's Report - Mr. DeHaas
    1. Executive Session.  The Board met in executive session prior to the August 6, 2012 Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.  
      Mr.  DeHaas reported above information. 
  4. Superintendent's Report - Dr. Orban
    1. Student Enrollment Report 
      Dr.  Orban highlighted above information.  There are 37 additional students registering this week plus there were two walk-ins at Indian Rock today.  Kindergarten numbers remain lower than last year by approximately 30 students.  The administration is not sure why the Kindergarten numbers are down.  There are five Kindergarten students from YS at York Academy Regional Charter School.  The administration is carefully watching elementary numbers as several are at the border of the upper edge.  A student enrollment report will be available at the September Planning Committee meeting.

      A discussion continued.  Points of the discussion included - the standard enrollment chart with breakdowns will be available at the September regular monthly meeting; the notation "SUG" stands for Ungraded students in special needs classes.
    2. Non-Resident Tuition Student Requests.
      1. Request for re-admission of Non-Resident Tuition Student No. 212713 for 2012-13.  [Motion and Vote] 
        Motion, Clancy, Second, Shaffer; Approval of the re-admission of Non-Resident Tuition Student No. 212713 for 2012-13. Roll call vote, all present, yes, except  Kirk, abstain, Sears, no.  Mr. Kirk commented that he was previously involved in a similar situation for my family that was acted on by district and felt it was best not to vote on this action.  Motion carried 7-1-1.
      2. Request for admission of Non-Resident Tuition High School Student "001" for 2012-13.  [Motion and Vote] 
        Motion, Leopold-Sharp, Second, Bates; Approval of the admission of Non-Resident Tuition High School Student "001" for 2012-13. Roll call vote, all present, yes, except  Kirk, abstain, Sears, no.  Mr. Kirk stated reason same as above.  Motion carried 7-1-1.
    3. Foreign Exchange Students 2012-13.  Introduction of Foreign Exchange Students.  The administration recommends approval for Juliette Haumont from Belgium and Luis Rojas from Venezuela as Foreign Exchange Students for 2012-13.  [Motion and Vote]

      Mr. Ellis introduced the new foreign exchange students, Juliette Haumont and Luis Rojas that were present at this evening's meeting.  Mr. Ellis also introduced the host families, Mr. and Mrs. Michael and Susan Peck and Mr. and Mrs. Andrew and Connie Mears and they both have students in the high school.  Mr. Ellis introduced high school students, Michael Peck, grade 10, Juliana Peck, grade 12 and Donovan, grade 9.

      Mr. DeHaas welcomed everyone and thanked the host families for providing this opportunity to the exchange students.

      Motion, Leopold-Sharp, Second, Schroeder; Approval of Foreign Exchange Students for 2012-13 - Juliette Haumont from Belgium and Luis Rojas from Venezuela.  Roll call vote, all present, yes.  Motion carried 9-0.
    4. Introduction of new York Suburban Education Association President - Mr. David Darrah.  
      Dr. Orban introduced Mr. David Darrah, the new YSEA President.

      Mr. Darrah commented that he is looking forward to working in this capacity.
    5. Board Agenda Structure.   
      Dr.  Orban reported after individual meetings with Board members, a suggestion was received to include old business and review tabled items at meetings.  An addition will be provided in future Board agendas to track any tabled items.

      Dr. Orban also commented about the question that was raised by a Board member asking why are graduates approved in June following Commencement?  Solicitor Phil Spare did some research and some districts approve a preliminary list in May.  The administration will proceed to make that adjustment.
  5. Student Board Representative Report - Mr. Clark 
    Brad Clark reported sports practice and band practices have begun for 2012-13 school year.  The homecoming theme for this year is world cities.  The Trojan Link Crew students have completed their training for orientation of  freshmen at the high school. 
  6. Academic Standards and Curriculum Committee Report - Mrs. Clancy  
    1. The next Curriculum Committee meeting is scheduled October 1 at 9:00 AM.  
      Mrs. Clancy reported a second and final math meeting was held this evening at the middle school.  The purpose was to roll out new course books and explain time block.  The meeting went very well  and was well attended by parents. 

      Mrs. Clancy reported the committee did meet on August 14 and the above information. 
  7. Communications Committee Report - Mrs. Schroeder
    1. The next Communications Committee meeting is scheduled September 10 at 6:00 PM.  
      Mrs.  Schroeder reported above information. 
  8. Facilities Committee Report - Ms. Leopold-Sharp 
    1. Guaranteed Energy Savings Proposal.  The administration recommends approval of the Guaranteed Energy Project subject to funding.  [Motion and Vote] 

      Ms.  Leopold-Sharp reported at the Planning Committee earlier this month, a lengthy discussion took place on this information.  Following the meeting, the administration consolidated information.  She highlighted above information.  A suggestion was made to separate items into two lists - $828,070 and $789,716.  The additional projects attachment in next item was highlighted too. 

      Mr. DeHaas asked Board members if the recollection of separating those items is appropriate?  Consensus by Board members was yes.

      Motion, Leopold-Sharp, Second, Shaffer; Approval of the Guaranteed Energy Savings Project list in the amount of $828,070 subject to funding.

      Mr. Sears provided a verbal report of this information (copy attached).

      Mr. Kirk asked for a point of clarification - $50,000 capital expense plan lighting project should be in the High Bay section and not retrofits section.  It was agreed by Board members and administration this is correct.

      Roll call vote, all present, yes.  Motion carried 9-0.

      Motion, Leopold-Sharp, Second, Shaffer; Approval of the Guaranteed Energy Savings Project list in the amount of $789,716.

      A discussion continued.  Points of the discussion included - DDC overlays, reasonable time frame for that work per Barry Girling is 3-5 years, maintenance dollars will be spent on maintaining that system and old numatic parts are becoming obsolete; financial structure will be reviewed in September; estimated overall pool operating and maintenance costs are $50,000 per year, Barry Girling will review numbers to confirm this estimated figure or provide an adjusted figure.

      Mr. DeHaas stated two Board members were not at this month's Planning Committee meeting where it was decided to postpone this until a study on the pool was completed.  He wanted to be sure everyone had all the information.

      The discussion continued.  Points of the discussion included - confirmation of pool analysis report is necessary to be able to make an informed decision, no harm in waiting for a year and no cost advantage for doing this now, encourage tabling for another twelve months; JCI did use the pool report that was completed several years ago when developing the Guaranteed Energy Saving Project information; future costs to maintain the pool will be necessary to review; if this motion would pass, the timeframe for completion for work on the pool would depend on the swimming schedule, while the work could be flexible, working second shifts and during various school breaks and would need completed in August 2013, prior to the start of 2013-14 school year; this item would be a contracted item and financing would need approved prior to signing contract with Johnson Controls; if motion would pass, it would be linked to the other list that was approved at $828,070.

      Roll call vote, all present, yes, except, Miller, Sears, Kirk, no.  Motion carried 6-3. 
    2. Capital Projects.  The administration recommends approval of additional projects in Capital Projects and additional projects subject to funding.  [Motion and Vote] 
      Ms.  Leopold-Sharp highlighted above information.

      Motion, Leopold-Sharp, Second-Shaffer; Approval of additional projects in Capital Projects and additional projects subject to funding.  Roll call vote, all present, yes.  Motion carried 9-0.

      Ms. Leopold-Sharp reported at the Finance Committee on September 5, the committee will begin to address the funding for these projects. 
    3. The next Facilities Committee meeting is scheduled August 29 at 5:30 PM.   
      Ms.  Leopold-Sharp reported above information. 
  9. Finance Committee Report - Mr. Miller
    1. The next Finance Committee meeting is scheduled September 5 at 5:30 PM.  
      Mr.  Miller reported above information. 
  10. Personnel Committee Report - Mrs. Shaffer
    1. Consent Agenda:  You have before you the Personnel Report which includes resignations, employment, additional coach for the 2012 fall season, volunteer coaches for the fall 2012 season, substitute teachers and guest teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; second; roll call vote. 

      Motion, Shaffer, Second, Bates, and unanimously passed (9-0); Approval of the Personnel Committee Consent Agenda.

      Dr. Merkle introduced Barbara Gillespie in attendance this evening.

      Mr. Younkin introduced Jennifer Leppo in attendance this evening.  She was approved at July's meeting as the new Accountant in the Business Office.
    2. Resignations
      1. Notification to the Board of the resignation of Nathan Hoover as Boys Assistant Varsity Soccer Coach effective immediately.
      2. Notification to the Board of the resignation of Julia Koch, French teacher at the middle school and high school effective August 2, 2012.
      3. Notification to the Board of the resignation of Pamala Kohler, lunchroom aide at East York Elementary School effective August 17, 2012.
      4. Notification to the Board of the resignation of Rebecca Press, lunchroom aide at Indian Rock Elementary School effective August 17, 2012. 
      5. Notification to the Board of the resignation of Karen Wasbers, lunchroom aide at East York Elementary School effective August 13, 2012.
    3. Employment
      1. Recommend the employment of Catherine Braun as Head Middle School Field Hockey Coach at the salary of $2,330 which represents Step 2 of the Extracurricular Salary Schedule.
      2.  Recommend the employment of Lauren Dandy as Assistant Field Hockey Coach at the salary of $2,195 which represents Step 1 of the Extracurricular Salary Schedule, pending clearances.
      3. Recommend the employment of Justin Daniluck as Junior Varsity Girls Soccer Coach at the salary of $2,260 which represents Step 1 of the Extracurricular Salary Schedule, pending clearances.
      4. Recommend the employment of Barbara Gillespie as a 0.4 long term substitute French teacher at the middle school and high school effective for the first semester of the 2012-2013 school year at the salary of $9,650.
      5. Recommend the appointment of Tasha Koontz as Middle School Musical Music Director at the salary of $1027 which represents Step 1 of the Extracurricular Salary Schedule.
      6. Recommend the appointment of Jared Moore as Middle School Musical Set Construction at the salary of $662 which represents Step 2 of the Extracurricular Salary Schedule.
      7. Recommend the employment of Janell Sitler as Middle School Cheerleading Co- Coach at the salary of $676.50 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
      8. Recommend the employment of Tracey Smith as an Intervention Aide at the Valley View Elementary School for the 2012-2013 school year at the hourly rate of $10.20, pending clearances.
    4. Recommend the appointment of the following coach for the fall 2012 season: 
      Nathan Hoover
      Assistant Girls Soccer Coach
    5.  Volunteer Coaches for Fall 2012-13:
      Michael Bortner
      JV/Varsity Football
      Larry Dalton
      7/8 Grade Football
      Mark Guyer
      JV/Varsity Volleyball
      Michael Jackson
      JH Cross Country
      Justin Krebs
      Cross Country
      Chris Markey
      JV/Varsity Football
      Steven Moon
      7/8 Grade Football
      Sam Nosoff
      JV/Varsity Football
      Jeff Pflaum
      JV/Varsity Football
      Dianna Sauder
      JH Cross Country
      Alexis Snell
      JV/Varsity Cheerleading
      Judy Stewart
      Cross Country
      Scott Toman
      JV/Varsity Football and Girls Tennis
      Lynne VanHouwe
      Cross Country
      Tyler Ververka
      JV/Varsity Football
    6. Substitute Teachers for 2012-2013
    7. Guest Teachers for 2012-2013
  11. Planning Committee Report - Ms. Leopold-Sharp
    1. Opt out Participation of Educational Improvement Tax Credit (EITC) 2.0 Scholarship Program.  Due to numerous unanswered questions and lack of direction from the state, the administration recommends the district opt out participation of EITC 2.0, a scholarship program to provide tax credits to students in the lowest performing schools.  [Motion and Vote] 
      Ms. Leopold-Sharp highlighted above information.

      Motion, Leopold-Sharp, Second, Bates, and unanimously passed (9-0); Approval to opt out participation of EITC 2.0, a scholarship program to provide tax credits to students in the lowest performing schools.
    2. The next Planning Committee meeting is scheduled September 10 at 7:30 PM.  
      Ms.  Leopold-Sharp reported above information. 
  12. Policy Review Committee Report - Ms. Bates
    1. The next Policy Review Committee meeting is scheduled September 18 at 3:45 PM. 
      Ms. Bates reported the committee met today with this additional meeting to its schedule and reported  above information.
  13. York Area Tax Bureau Report - Ms. Leopold-Sharp  
    No report
  14. York County School of Technology - Mrs. Schroeder
    1. The Mini-Board Report dated July 31 is provided by the York County School of Technology Joint Operating Committee.  
      Mrs. Schroeder reminded everyone of the Mini-Board Report that is provided.
  15. York Adams Academy Report - Mr. DeHaas  
    Mr. DeHaas reported there was no meeting since last report.
  16. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. "...by Dawn's Early Light" outlining the highlights of the August 7 LIU Board Meeting is provided.  
      Mr. Sears reported above information.  He also reported the LIU had received revenue anticipation bond and because of some confusion with transportation reimbursements, they did not have no use it.
  17. Legislative Policy Committee Report - Mrs. Clancy  
    No report
  18. Business Office Report - Mr. Younkin  
    No report
  19. Recognition of Visitors 
    An opportunity was provided for public comment.

    Austin Hunt, 305 Elmwood Boulevard - great points were raised in the pool discussion this evening; financing will be discussed in Finance Committee and Planning Committe meetings; the pool study that was done several years ago, is that a public document?

    Mr. DeHaas responded yes and it can be requested through the administration.

    Mrs. Clancy asked when will the Board discuss goals?

    Mr. DeHaas replied at the September Planning Committee meeting. 
  20. Adjournment
    Meeting adjourned at 8:24 PM.
     


     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.