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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JANUARY 28, 2013- 7:30 PM
RONALD PROVARD EDUCATION CENTER

M I N U T E S
(approved February 25, 2013)
  1. General Business 
    1. Call to Order - Ms. Leopold-Sharp 
      1. Pledge of Allegiance to the Flag 

        President Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call 

        Members Present - Emily Bates, Jennifer Clancy, John DeHaas, William Kirk (arrived at 7:34 PM, due to a meeting at YATB), Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Bradley Clark (Student Representative)

        Member not present - Bradley Clark (Student Representative) left at 7:34 PM 
      3. Public Comment 

        An opportunity was provided for public comment.  There was none at this time. 
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Board Meeting of December 17, 2012 and the Minutes of the Special Meeting and Planning Committee Meeting of January 14, 2013.  [Approve as submitted/corrected] 

        Motion, Sears, Second, DeHaas, and unanimously approved 8-0; Approval of the Minutes of the Regular Board Meeting of December 17, 2012 and the Minutes of the Special Meeting and Planning Committee Meeting of January 14, 2013.
  2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote] 

    Motion, Miller, Second, Clancy, and unanimously approved 8-0; Approval of the Treasurer's Report.   
    1. Approval of Treasurer's Report as of December 31, 2012 [File for audit]  The Treasurer's Report, Summary Report  and Check Summary are provided.  
    2. Fund Account Reports showing balance as of December 31, 2012
      1. General Fund-2012-13 - $23,521,416.34
      2. Food Service Fund - $121,483.05
      3. Capital Reserve Fund - $148,303.18 
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $367,367.43 
    3. Payment of Bills
      1. General Fund-2012-13 - $922,234.62
      2. Food Service Fund - $118,360.95 
      3. Capital Reserve Fund - $24,786.00 
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $113,908.75 
  3. Board President's Report - Ms. Leopold-Sharp
    1. The Board met in Executive Session following the December 17, 2012 Regular Monthly Board Meeting and prior to the January 14, 2013 Special Meeting and Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.

      Ms. Leopold-Sharp repoted above information.
    2. Pennsylvania School Boards Association Honor Roll of School Board Service.  Emily Bates and John DeHaas are receiving recognition for their 12 years of service as a School Director from PSBA. 

      Ms. Leopold-Sharp congratulated and presented certificates to Emily Bates and John DeHaas for their 12 years of service as Board members. 

      The Student Representative's report was given at this time and Bradley Clark left the meeting at 7:34 PM.
  4. Superintendent's Report - Dr. Orban
    1. Residency Adjudication regarding Student No. 204272 and Student No. 212430.  The administration recommends Board approval of the Residency Adjudication for Student No. 204272 and Student No. 212430.  [Motion and Roll Call Vote]

      Mr. Kirk arrived at 7:34 PM.

      Motion, Schroeder, Second, Shaffer; Approval of the Residency Adjudication regarding Student No. 204272 and Student No. 212430.

      A discussion continued.  Points of the discussion included - Board members that were not in attendance at the hearing or did not read the transcript should abstain their vote per instructions received from opposing counsel; the transcript was available to the administration late last week.

      Roll Call Vote, all present, yes, except DeHaas, Kirk and Leopold-Sharp, abstain.  Motion carried 6-3.
       
    2. School Board Recognition Month.  The Pennsylvania School Boards Association has designated January as School Director Recognition Month as a fitting time for educators and citizens across the Commonwealth to show their appreciation to those unpaid citizen volunteers who serve public education.  Dr. Orban would like to recognize our Board of School Directors at this time. 

      Dr. Orban thanked the Board members for their service to the district and shared various different things around the room, notes, posters from students, official YS pin and YS mug. 
    3. Principal Leadership Magazine Report.  Congratulations to Denise Fuhrman, High School Assistant Principal, and Betsy Bedell, High School English Teacher, for their article in the Principal Leadership magazine.  

      Dr. Orban reported above information and reported this is quite an honor and introduced Mrs. Fuhrman and Mrs. Bedell. 

      Mrs. Fuhrman and Mrs. Bedell shared the background and process of writing the article.
       
    4. Middle School Math Counts Report. 

      Dr. Orban shared information at the Middle School Math Counts program and competition that inspires student's curiosity with math problems.  100 students in Grades 6, 7 and 8 were involved and 36 four-person teams were involved in a competition.  The Millersville competition is scheduled on February 16.
    5. Next Year's Calendar.  The administration recommends approval of the draft 2013-14 calendar.  [Motion and Vote] 

      Motion, Bates, Second, DeHaas; Approval of 2013-14 calendar.

      A discussion continued.  Points of the discussion included - If make-up days are necessary at the end of year, the commencement date would not change.

      Voice Vote, all present, yes. Motion carried 9-0. 
    6. Student Enrollment Report 

      Dr. Orban reported a student enrollment report that was completed as of the middle of January due to the many new students that were being registered and the report is available above.  There were an additional two or three students registered following this report.

      Dr. Merkle added there were 35 student registrations in 25 calendar days.

      FEASIBILITY STUDY

      Dr. Orban reported coming out of committee the administration was asked to give recommendation for firms for a feasibility study for the district.  The administration suggests proposals from three different firms, Nutec Group, EI Associates and Crabtree, Rohrbaugh and Associates.  Dr. Orban asked for discussion from the Board.

      A discussion continued.  Points of the discussion included - the purpose of the study is looking at facilities and room utilization study to gather information to study school consolidation and and short-term and long-term planning; PDE strongly recommends a feasibility study with outside consultants for considering a school consolidation and/or grade reconfiguration; personal bias was voiced against an architectural firm doing engineer studies;  the last Feasibility Study was done in 2006 by Buchart Horn and updated in 2007 by Schradergroup; study would take approximately eight weeks to complete; the feasibility study along with the updated PEL student enrollment study later this year would provide information for planning for the future; with roof work report at about $6 million, this information will be helpful to make some decisions.

      Ms. Leopold-Sharp concluded the discussion asking the administration to request the three proposals and suggested the letter to vendors is a public document in case others would like to submit a proposal. 
    7. Mid-Year Report 
      1. State of the District

        Dr. Orban highlighted above information.
      2. Superintendent's Goals 

        Dr. Orban highlighted above information. 
      3. Superintendent's Survey Report 

        Dr. Orban highlighted above information. 
  5. Student Board Representative Report - Mr. Clark 

    Mr. Clark reported the high school musical production, 42nd Street, is in full swing and the production will take place during the first week in March.  Eight students participated in district band.  The high school green club is holding a cell phone drive by recycling cell phones.  Community members may bring their old cell phone to the high school office for recycling. 
  6. Academic Standards and Curriculum Committee Report - Mrs. Clancy
    1. The next Academic Standards and Curriculum Committee meeting is scheduled January 30 at 3:45 PM. 

      Mrs. Clancy reported above information. 
    2. The annual Academic Standards and Curriculum Committee meeting is scheduled February 19 at 6:30 PM in High School Room 160. 

      Mrs. Clancy reported above information. 
  7. Communications Committee Report - Mrs. Schroeder
    1. The Communications Report and Activities Report are provided. 

      Mrs. Schroeder reported above information. 
    2. The next Communications Committee meeting is scheduled February 11 at 6:30 PM. 

      Mrs. Schroeder reported above information. 
  8. Facilities Committee Report - Mr. DeHaas 
    1. The next Facilities Committee meeting is scheduled on January 30 at 5:30 PM.  

      Mr.  DeHaas reported after consultation this evening, January 30 committee is canceled.  He asked the chair at her convenience to schedule during either the February or March Planning Committee meeting a 15 minute presentation about roof presentation that was heard at the committee meeting.
  9. Finance Committee Report - Mr. Miller  
    1. PSBA Contract for Administrative Regulations.  The administration is requesting approval of the contract with PSBA to provide administrative regulations for the Board's policies at a cost for the service at $7500.  [Motion and Roll Call Vote] 

      Motion, Miller, Second, Bates; Approval of the contract with PSBA to provide administrative regulations for the Board's policies at a cost for the service at $7500.  Roll Call Vote, all present, yes.  Motion carried 9-0.
    2. PSBA Contract for Staffing and Efficiency Study.  The administration is requesting approval of the contract for Consulting Solutions Staffing and Efficiency Study for the Education Center at a cost for the service at $4900.  [Motion and Roll Call Vote] 

      Motion, Miller, Second, Bates; Approval of the contract for Consulting Solutions Staffing and Efficiency Study for the Eucation Center at a cost for the service at $4900.  Roll Call Vote, all present, yes, except Sears, no. Motion carried 8-1.
    3. The next Finance Committee meeting is scheduled February 6 at 5:00 PM.  

      Mr. Miller reported above information. 
  10. Personnel Committee Report - Mrs. Shaffer
    1. Consent Agenda:  You have before you the Personnel Report which includes  retirements, resignations, employment, requests for leave of absence, re-appointment of spring coaches for 2012-13, volunteer coaches for spring 2012-13, additional substitute teachers for 2012-13 and granting of professional status/tenure.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; second; roll call vote. 

      Motion, Shaffer, Second, Bates; Approval of the Personnel Committee Report Consent Agenda including the Addendum items.

      A discussion continued.  Points of the discussion included - language used for requests for leaves of absence will be reviewed by Dr. Merkle.

      Roll Call Vote, all present, yes.  Motion carried 9-0.

      Mrs. Shaffer congratulated and thanked Jonnie Reagen for her 39 years of service in education.  She reported that Debbie Young, the spirit queen at the middle school, will be missed.

      Ms. Leopold-Sharp added that her son is a senior in college and Mrs. Young encouraged him to study math.
        1. Recommend Board approval of the retirement of Marcia Hildebrand, Reading Aide at East York Elementary, effective at the end of the 2012-2013 school year. Mrs. Hildebrand is retiring after having served 6 years with York Suburban School District.
        2. Recommend Board approval of the retirement of Jonnie Regan, Learning Support Teacher at Indian Rock Elementary, effective at the end of the 2012-2013 school year. Mrs. Regan is retiring after having served 39 years in education and 27 with York Suburban School District.
      1. Resignations
        1. Recommend Board approval of the resignation of Jennifer Andrews as Project Harmony Advisor effective June 28, 2013.
        2. Recommend Board approval of the resignation of Serafine Danna as a Lunchroom Aide at Indian Rock Elementary effective January 10, 2013.
        3. Recommend Board approval of the resignation of Donna Haley as a Lunchroom Aide at East York Elementary effective January 11, 2013.
        4. Recommend Board approval of the resignation of Matthew Marshall as Assistant Boys Lacrosse Coach / JV Boys Lacrosse Coach effective January 10, 2013. 
      2. Employment
        1. Recommend the employment of Brian Lawson as a Long Term Substitute French Teacher at the High School for Lindell Gladfelter from February 4, 2013 through approximately March 15, 2013 at the daily rate of $52.50 based on 50% employment, pending clearances.
        2. Recommend the employment of Ashley Russell as a Long Term Substitute 3rd Grade Teacher at Indian Rock Elementary for Kelly Harper effective on or about February 24, 2013 through approximately May 20, 2013 at the daily rate of $105.
        3. Recommend the employment of Jody Sayre as a Lunchroom Aide at Indian Rock Elementary School at the hourly rate of $10.50, effective for the 2012-2013 school year.
      3. Request for Leave of Absence
        1. Recommend Board approval of the request of Michelle Dean, Elementary Librarian at East York and Yorkshire, for a short term disability leave for maternity purposes starting on or about April 16, 2013, through approximately May 28, 2013.
        2. Recommend Board approval of the request of Janae’ Kauffman, Learning Support Teacher at the Middle School, for a short term disability leave for maternity purposes starting on or about May 30, 2013, followed by a FMLA leave of absence for 60 work days starting on the first day of the 2013-2014 school year, followed by an unpaid leave of absence for the remainder of the 2013-2014 school year. Mrs. Kauffman will be returning to her position at the beginning of the 2014-2015 school year.
        3. Recommend Board approval of the request of Gina Neiderer, Social Science Teacher at the Middle School, for a short term disability leave for maternity purposes starting on or about May 25, 2013, through June 6, 2013. Mrs. Neiderer will be returning to her position at the beginning of the 2013-2014 school year.
        4. Recommend Board approval of the request of Sarah Rodenburgh, Social Science Teacher at the High School, for a short term disability leave for maternity purposes starting on or about May 15, 2013 through June 6, 2013. Mrs. Rodenburgh will be returning to her position at the beginning of the 2013-2014 school year.
      4. Re-Appointment of Spring Coaches for 2012-13
        Christopher Rotolo
        Head Baseball
        Scott Cobb
        JV Baseball
        Thomas Lubaszewski
        Assistant Baseball
        David Wickenheiser
        Head Track Boys and Girls
        Neal Gutekunst
        1st Assistant Track
        Daniel VanHouwe
        Assistant HS Track
        Anthony Billet
        Assistant HS Track
        Michael Jackson
        Head Junior High Track Boys and Girls
        Michael Appleby
        Assistant Junior High Track
        Jamie Evans
        Head (Boys) Volleyball
        Mark Neal
        Assistant (Boys) Volleyball
        Sonia Guyer
        Junior High (Girls) Volleyball
        Scott Toman
        Head (Boys) Lacrosse
        Laura Meerbach
        Head (Girls) Lacrosse
        Rebecca Strouse
        Assistant (Girls) Lacrosse
        Elizabeth Milkowski
        JV (Girls) Lacrosse
        Mark O’Reilly
        Head (Boys) Tennis
        Stephanie Barnes
        Head Softball
        Samantha Latham
        Assistant Softball
      5. Volunteer Coaches for Spring - 2012-2013 
        Thomas Triggs
        Boys Tennis
        Dianna Sauder
        JH Track and Field
      6. Additional Substitute Teachers for 2012-2013
        Eileen Druck
        Claudia Emschweiler
        Janel Kinard
        Benjamin Koch
        Camille Ryder
      7. Granting of Professional Status/Tenure.  Recommend awarding of professional status/tenure to the following temporary professional employee who has completed six consecutive semesters of employment in the York Suburban School District and "during the last four months of the third year has performed satisfactorily [Section 1108 of the Public School Code of 1949 as amended by Act 16 of 1996]."  This professional status should be effective January 28, 2013.

        Jessica Barley 
    2. A Fireside Chat was held on January 23 with representatives of the Board, administration and association in attendance.

      Mrs. Shaffer reported above information.
    3. The next Personnel Committee meeting is scheduled February 7 at 4:00 PM.

      Mrs. Shaffer reported above information.
  11. Planning Committee Report - Mr. Kirk 
    1. The next Planning Committee meeting is scheduled February 11 at 7:30 PM.  

      Mr. Kirk reported above information. 
  12. Policy Review Committee Report - Ms. Bates
    1. The next Policy Review Committee meeting is scheduled February 5 at 3:45 PM. 

      Ms. Bates reported above information. 
  13. York Area Tax Bureau Report - Mr. Kirk  

    Mr. Kirk attended his first YATB meeting tonight and election of officers and assignment of committees and solicitor were completed.  
  14. York County School of Technology - Mrs. Schroeder  

    Mrs. Schroeder reported at the next YCST meeting the budget will be reviewed. 
  15. York Adams Academy Report - Mr. DeHaas  

    Mr. DeHaas reported a meeting is scheduled tomorrow night.
  16. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. "...by Dawn's Early Light" outlining the highlights of the January 8 LIU Board Meeting is provided.  

      Mr. Sears highighted above information.
  17. Legislative Policy Committee Report - Mrs. Clancy 

    Mrs. Clancy reported the PSBA submitted testimony for special education funding concerns and additional details are available in your email box.  The Governor will present the state budget on Tuesday, February 5. 
  18. Business Office Report - Mr. Younkin 
    1. FY2013-14 Budget Update

      Mr. Younkin highlighted resolutions provided below and stated a choice needs to be made tonight how to proceed with the 2013-14 budget.
      1. Resolution not to Exceed the Index  [Motion and Roll Call Vote] 

        Motion, Miller, Second, Kirk; Approval of the Resolution not to Exceed the Index.

        A discussion continued.

        Mrs. Shaffer and Ms. Bates stated they will be voting against this motion as they would like to keep exceptions available as an option.

        Mr. Spare shared the date should be corrected on the resolution. 

        Roll Call Vote, all present, yes, except, Bates, Shaffer, no.  Motion carried 7-2.
         
      2. FY 2013-14 Preliminary General Fund Budget [Motion and Roll Call Vote] 
        1. Exception Summary Update
  19. Recognition of Visitors 
    Ms. Leopold-Sharp asked if there any additional comments from Board members.

    Mr. Sears asked the administration what is the role of the Board in the budget process?

    Mr. Younkin replied to appropriately vote when legally required, provide input to administration for budget, as a group to discuss and set the tax rate and give direction to administration on what type of budget to propose.

    Mr. Sears responded what type of information does the Board have to do our role?

    Mr. Younkin requested clarification to the question.

    Mr. Sears responded there is a $830,000 deficit with a 1.7% tax increase.  We continue to talk about the financial distress of the district.  I believe we need to make these decisions in a longer term perspective.  We can't give you good advice without four or five year projections.  Every time we have these conversations, we need context.  We rarely talk about the budget in detail.

    Mr. Younkin responded that it is the Board's discretion to how much information is requested.

    A discussion continued.

    Ms. Leopold-Sharp asked if there were five Board members requesting that information be prepared differently by the administration?  She concluded she did not see that change request from board members.

    An opportunity was provided for public comment.  There was none at this time.
     
  20. Adjournment  

    The meeting was adjourned at 9:04 PM.

 AN EXECUTIVE SESSION WILL BE HELD IMMEDIATELY FOLLOWING THE MEETING.

An Executive Session was held following the meeting.

 

ADDENDUM

 

TO:                Members of the York Suburban School Board

FROM:            Kathryn L. Orban, Superintendent

DATE:             January 28, 2013

SUBJECT:       Addendum to the Agenda for the Board Meeting of January 28, 2013 

 

X.   Personnel Committee Report - Mrs. Shaffer

       A.   Consent Agenda

               1.   Retirements

                      c.  Recommend Board approval of the retirement of Debra Young, Math Teacher at the Middle School, effective at the end of the 2012-2013 school year. Mrs. Young is retiring after having served 38 years in education and 13 with York Suburban School District.

 

                2.   Resignations

                       e.  Recommend Board approval of the resignation of Clifford Gordon as Assistant Boys Lacrosse Coach effective January 28, 2013.

 

                3.   Employment

                       d.  Recommend the employment of Clifford Gordon as Junior Varsity Boys Lacrosse Coach at the salary of $2,637 which represents Step 2 of the Extracurricular Salary Schedule.

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.