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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 20, 2013- 7:30 PM
RONALD PROVARD EDUCATION CENTER

M I N U T E S
(approved June 17, 2013)

  1. General Business 
    1. Call to Order - Ms. Leopold-Sharp 
      1. Pledge of Allegiance to the Flag 

        Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call

        Members Present - Emily Bates, Jennifer Clancy, John DeHaas, William Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Bradley Clark (Student Representative)
      3. Public Comment

        An opportunity was provided for public comment.  

        Susan Hoyt, 1221 Valley View Road - requests that her daughter that attended Lincoln Virtual Academy to complete her education be permitted to walk at Graduation; it is important for her and other students in same situation

        Vanessa, Mrs. Hoyt's daughter, 1221 Valley View Road - my point of view is I have the right to walk at graduation, YS is the only school that doesn't allow cyber school students to walk
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Monthly  Meeting of April 22, 2013 and the Special Board Meeting & Planning Committee Meeting of May 6, 2013.  [Approve as submitted/corrected]

        Ms. Leopold-Sharp reported the minutes will stand as submitted.
  2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote] 

    Motion, Miller, Second, Clancy; Approval of the Treasurer's Report.  Roll Call Vote, all present, yes.  Motion passed 9-0.
    1. Approval of Treasurer's Report as of April 30, 2013 [File for audit]  The Treasurer's Report, Summary Report  and Check Summary are provided.  
    2. Fund Account Reports showing balance as of April 30, 2013
      1. General Fund-2012-13 - $10,745,649.90
      2. Food Service Fund - $115,957.54
      3. Capital Reserve Fund - $123,520.46
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $1,609,542.00
    3. Payment of Bills
      1. General Fund-2012-13 - $1,137,098.64
      2. Food Service Fund - $111,464.71
      3. Capital Reserve Fund - $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $265,685.75
  3. Board President's Report - Ms. Leopold-Sharp
    1. Recognition of Outgoing Student Board Representative.  Bradley Clark will be attending his last meeting as the Student Board Representative.  He will be recognized for his service at this time.

      Ms. Leopold-Sharp congratulated Brad and presented him a plaque for his year of service.
    2. Thank You!  Thank you notes were sent to the following  for their generous contributions that totaled $10,700 for scoreboards that were placed at the softball field and the baseball field.
      1. Donna Deerin Ward
      2. Sam Stein - American Legion Baseball
      3. York Little League
      4. York Suburban Athletic Booster Club
      5. Anonymous Donor

          Ms. Leopold-Sharp reported above information.
    3. Executive Session.  The Board met in Executive Session on April 22, 2013 following the Regular Monthly Meeting and on May 6, 2013 following the Special Board Meeting and  Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.

      Ms. Leopold-Sharp reported above information.
    4. Development of 2013-14 District Goals Discussion.

      Ms. Leopold-Sharp asked the board for discussion on district goals and looked to finalize this evening or June 17.

      A discussion continued.  Points of the discussion included - suggest an addition to list-investigate equitable funding.

      Ms. Leopold-Sharp asked board members to identify five areas and a sub-group will meet before June 17 meeting to discuss in detail.

      The discussion continued.  Mr. Kirk and Mr. Sears volunteered to serve on sub-group; Areas of focus suggested were Financial Management, greater focus on Facilities and review timeframes for implementation, Community Engagement with one or two town meetings, Transition Planning, Board Orientation for new board members, Academic Performance with measures from administration's advice; include a status column on goal list; retreat session with or without new board members should be general business of the board.

      Ms. Leopold-Sharp asked for any other volunteers for sub-group.  Board members will be informed one week prior to the sub-group meeting.  Board responsibility and Administrative responsibility will be set and discussion will continue on June 17.
  4. Superintendent's Report - Dr. Orban
    1. Student Enrollment Report

      Dr. Orban highighted above information.  Next year's kindergarten registration is approximately 185 and next year's 1st grade is approximately +8 from this year's kindergarten total.
    2. Student Administrative Disciplinary Hearing Agreement.  The administration recommends Board approval for the completion of a five day suspension followed by the immediate expulsion of Student No. 211554 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle.  The student will be placed at an alternative school placement.  The student may be permitted to request enrollment at the York Suburban High School at the conclusion of the first marking period of the 2013-14 school year if goals set forth by the team with regard to attendance, behavior and academics are met.  [Motion and Vote]

       Motion, Bates, Second, Miller; above.  Roll Call Vote, all present, yes.  Motion passed 9-0.
    3. Congratulations to Bethany Spencer, 11th Grade Student!  Bethany was awarded First Place in the York County Safe Driver Competition, won a $2575 scholarship and qualified for the state competition.

      Dr. Orban reported above information.
    4. Approval of Class of 2013 Graduates.  The administration recommends approval of the Class of 2013 Graduates, pending compliance of all requirements.  [Motion and Vote]

      Motion, Clancy, Second, Shaffer; above.  Roll Call Vote, all present, yes.  Motion carried 9-0.
    5. Differentiated Instruction (Teacher Supervision Plan).  The administration recommends approval of Differentiated Instruction (Teacher Supervision Plan).  [Motion and Vote]

      Motion, Schroeder, Second, Shaffer; above.  Roll Call Vote, all present, yes.  Motion carried 9-0.
    6. Administrative Regulations Process and Timeline.

      Dr. Orban highlighted above information and the first meeting is scheduled May 30 with PSBA and approximate time to complete is 2 years.
    7. High School Science Boot Camp - Dr. Orban

      Dr. Orban reported six teachers ran the High School Science Boot Camp after school and the voluntary student attendance was Monday-118, Tuesday-124, Wednesday-130, Thursday-113 and the following Monday-90.  That is outstanding for both the students that attended and the teachers that provided this opportunity.
    8. Pops Concert - Dr. Orban

      Dr. Orban commented on the solo work of Brad Clark in the Pops Concert and all the musicians and other soloists did an excellent job.
  5. Student Board Representative Report - Mr. Clark

    Mr. Clark reported Prom was held on Saturday and extended a thank you from the students to all that make the Prom and Post Prom a success; provided a spring sports summary; reported a choral concert is being held on Thursday; introduced Alison Liu as the new student board representative for next year that is in  attendance.
    1. Welcome to Next Year's Student Board Representative - Alison Liu

      Ms. Leopold-Sharp welcomed Alison.

      Alison provided a summary of her activities - current sophomore; during her free time when she is not studying or reading, she plays the piano; plays the cello as part of the York College Community Orchestra, fences with York County Fencing Club and Nook Fencing Academy in Lancaster, is part of the student government at the high school - Class of 2015 Vice-President, member of Quiz Bowl team and Model U.N. group.
  6. Planning Committee Report - Mr. Kirk
    1. 2013-14 General Operating Fund Budget Update
      1. Homestead and Farmstead Exclusion 2013-14.  The resolution authorizing the distribution of $664,355.57 of state gaming funds to 5,642 eligible homestead properties and 1farmstead property is provided for approval under Section 342 of Act 1.  [Motion and Roll Call Vote]

        Motion, DeHaas, Second, Bates; above.  Roll Call Vote, all present, yes.  Motion carried 9-0.
      2. 2013-14 Proposed Final Budget Adoption Resolution.

        Mr. Kirk asked if there is any more discussion on above item.  None was presented.  The resolution will be on the agenda at the Special Board Meeting on May 30 at 5:30 PM for adoption.
    2. Revised Policies.  The Policy Review Committee recommends adoption of the following revised policies.  [Motion and Vote]
      1. Policy No. 209 - Health Examinations/Screenings

        Motion, Clancy, Second, Schroeder, and unanimously passed 9-0; above.
      2. Policy No. 217 - Graduation Requirements
        1. Safety Course Discussion.

          Ms. Bates reported the above revised policy came out of the Policy Review and Academic Standards & Curriculum Committees.  An administrative recommendation is safety education not be a requirement but available for those students that are interested.

          Motion, Clancy, Second, Sears; Accept the revised Policy No. 217-Graduation Requirements.

          A discussion continued.  Points of the discussion included - opposed to making safety education an option not a requirement, if we can potentially save a child's life; discussion did take place at committee level whether it should be a requirement or not; support administrative recommendation, the on-line program is far more in depth than required, the manual is informative, it is a burden for administration to be sure every student has completed the course with numerous Alert Now messages being sent by principals; a few years ago this course was taught by a very conscientious faculty and is now is watered down to an on-line course, not having it a requirement is watering it down further, you have to go over this information many times with 16 year old students; behind the wheel training cannot be taken without the classroom elective; questions were raised how this curriculum mirrors the previous instruction method and if other on-line curriculum programs are available.

          Dr. Maloney responded the on-line course goes in-depth with issues, an example is  questions on catalytic convertors.  There are two on-line programs available and are approximately the same.  So far, 75 students have signed up for behind the wheel training in March and 249 students were enrolled in the on-line course.

          Ms. Leopold-Sharp stated there is a difference of opinion among board members.  Is more discussion requested?

          Dr. Orban stated this policy will need to be reviewed as changes are made at the state level.

          Dr. Maloney added that action on the policy can wait until June.

          The discussion continued.  Points of the discussion - motion could be tabled; procedurally, majority is needed for passing a policy, not six votes; suggest relying on parents for making the decision for their child.

          Ms. Leopold-Sharp stated we can proceed with vote and when additional information is received from the state level, the policy can be re-opened at that time.

          Roll Call Vote, all present, yes, except DeHaas, Schroeder, Shaffer, no.  Motion carried 6-3.
    3. Legislative Resolutions.  The administration recommends adoption of the following legislative resolutions.  [Motion and Vote]  
      1. Resolution on Pension Reform

        Motion, DeHaas, Second, Sears, and unanimously passed, except Leopold-Sharp, abstain (8-0-1); above.
      2. Resolution Calling for Reform of Charter and Cyber Charter School Funding Formula
      3. Resolution Calling for Increased State Funding for School Construction and Renovation Projects (PlanCon)

        Motion, Bates, Second, DeHaas, and unanimously passed (9-0); above.
        1. Valley View Elementary School
        2. Yorkshire Elementary School

          Motion, Bates, Second, DeHaas, and unanimously passed (9-0); above.
    4. Election of a Treasurer.  Recommend that H. Roger Miller, Jr. be elected Treasurer for one year beginning July 1, 2013 at no compensation. [Motion and Vote]

      Motion, Bates, Second, DeHaas, and unanimously passed (9-0); above.
    5. Foreign Exchange Student 2013-14.  The administration recommends approval of Noel Affolter from Switzerland through Rotary Youth Exchange as a foreign exchange student in 2013-14.  [Motion and Vote]

      Motion, Bates, Second, Shaffer, and unanimously passed (9-0); above.
    6. First Church of Christ, Scientist Real Estate Tax Exception.  The Finance Committee recommends approval of a refund request from the First Church of Christ, Scientist for real estate taxes for the 2013 school tax year in the amount of $2,809.04 based on the exempt status effective date of December 21, 2012.  [Motion and Roll Call Vote]

      Motion, Schroeder, Second, Miller; above.  Roll Call Vote, all present yes, with the exception of Sears, no.  Motion carried 8-1.
    7. Market Street Sports Agreement.  The Finance Committee recommends termination of the July 1, 2011 Agreement with Market Street Sports Group, LLC and the York Suburban School District.  Under the terms of the agreement the York Suburban School District may terminate the contract by giving sixty (60) days notice for no reason.  This termination is being made with the agreement of Market Street Sports.  [Motion and Vote]

      Motion, DeHaas, Second, Shaffer, and unanimously passed (9-0); above.
    8. The next Planning Committee meeting is combined with the Regular Monthly Meeting on June 17 at 7:30 PM.

        Mr. Kirk reported above information.
  7. Personnel Committee Report - Mrs. Shaffer
    1. Consent Agenda:  You have before you the Personnel Report which includes resignations, employment, request for leave of absence, additional substitute teachers and additional volunteer coach for spring Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; second; roll call vote.

      Motion, Shaffer, Second, DeHaas; Personnel Committee Consent Agenda Items except item 2.a.  Roll Call Vote, all present, yes.  Motion carried 9-0.

      Motion, Shaffer, Second, Bates; Personnel Committee Consent Agenda Item 2.a.

      A discussion continued.  Points of the discussion were - concern was shared that it would be unwise for this contract to come due at the same time as the Superintendent change and the contract with YSEA and require three major negotiations; this was discussed in Executive Sessions and this is what was proposed.

      Roll Call Vote, DeHaas, no; Bates, yes; Sears, no; Miller, yes; Kirk, no; Clancy, no; Shaffer, yes; Schroeder, yes; Leopold-Sharp, yes.  Motion carried 5-4.

      Dr. Orban introduced Corinne Mason in attendance this evening.

      Mr. Ellis welcomed Elizabeth Milcowski in attendance this evening and shared the district is excited to have Elizabeth take the reigns as the Field Hockey Coach.
      1. Resignation
        1. Recommend Board approval of the resignation of Barbara Gillespie, French Teacher at the Middle School, effective June 8, 2013.
        2. Recommend Board approval of the resignation of Laurel Graff, Kid Writing/Intervention Aide at Valley View Elementary School, effective May 16, 2013.  Mrs. Graff will be a substitute aide for the remainder of the 2012-2013 school year.
        3. Recommend Board approval of the resignation of Martha McKillop, Kid Writing/Intervention Aide at Valley View Elementary School, effective May 13, 2013.
      2. Employment
        1.  
          Name: Corinne D. Mason, PRSBA
          Education: Ephrata Senior High School, Diploma; Pennsylvania State University, AS in Business Administration, 1997; Lebanon Valley College, BS in Accounting, 2006; Wilkes University, MS in School Business Leadership, 2013
          Experience: Director of Business Affairs, Wyomissing Area School District; Assistant Director of Business Affairs, Wyomissing Area School District; Assistant Director of Finance, Reading School District; Assistant Business Manager, Ephrata Area School District; Business Office Accountant/Secretary to Business Manager, Cocalico School District
          Contract: 2-Year Contract - June 3, 2013 through June 2, 2015; 12-month position
          Salary: $114,000.
          Assignment:  Director of Finance and Support Services
          Effective: June 3, 2013
        2. Recommend the employment of Larry Dalton as Head 7/8 Football Coach at the salary of $2,712 which represents Step 1 of the Extracurricular Salary Schedule.
        3. The administration recommends the approval of Alicia Kowitz as the 6-8 Math Department Chairperson for a one year term to begin July 1, 2013 and end June 30, 2014 with a stipend of $1,800.
        4. Recommend the employment of Elizabeth Milkowski as Head Field Hockey Coach at the salary of $4,189 which represents Step 3 of the Extracurricular Salary Schedule.
        5. Recommend the employment of Samantha Tabackin as Assistant Cheerleading Coach at the salary of $1,729 which represents Step 1 of the Extracurricular Salary Schedule.
      3. Request for Leave of Absence
        1. Recommend Board approval of the request of Alicia Roseberry, Kid Writing/Intervention Aide at Yorkshire Elementary, for an unpaid leave of absence for restoration of health from May 30, 2013 through June 6, 2013.
      4. Additional Substitute Teachers for 2012-2013
        1. Amanda Detwiler
        2. Daphne Ohl
      5. Additional Volunteer Coach for Spring 2012-2013
        1. Steven Arbetman - Tennis
  8. Business Office Report
    1. Memorandum of Understanding - York Suburban Education Support Personnel Association.  The administration recommends the acceptance of the MOU for an extension of the agreement to allow a four day work week this summer for one year through June 30, 2014.  [Motion and Vote]

      Dr. Orban reported above information.

      Motion, DeHaas, Scond, Clancy; above.

      A discussion continued.  Points of the discussion included - the wording of one year is recommended by YSESPA legal representative; buildings are closed on Fridays for cost savings which has turned into a substantial savings.

      Roll Call Vote, all present, yes.  Motion carried 9-0.
    2. 2013-14 Final Food Service Fund Budget.  The administration recommends the approval of the 2013-14 Food Service Fund Budget of $1,348,130 and to set lunch prices for 2013-14 at $2.00 for Elementary, $2.25 for Secondary and $3.60 for adults.  Also recommend prices for breakfast for 2013-14 be set at $1.20 for students and $1.75 for adults.  [Motion and Roll Call Vote]

      Motion, Miller, Second, Bates; above.

      Dr. Orban responded to a question, prices will remain the same for 13-14 with a plan to rise over the following three years.

      Roll Call Vote, all present, yes.  Motion carried 9-0.
    3. Bid Awards.  The administration recommends the award of the following bids.  [Motion and Roll Call Vote]
      1. Lincoln Intermediate Unit Joint Purchasing Bids - Vendor List
        1. General Supplies - $14,645.89
        2. Spring Paper Supplies - $20,016.45
        3. Custodial Supplies - $3,311.42
      2. Art Supplies Bid - Vendor List - $9.077.63

        Motion, Schroeder, Second, Bates; above.  Roll Call Vote, all present, yes.  Motion carried 9-0.
  9. Academic Standards and Curriculum Committee Report - Mrs. Clancy
    1. The next Academic Standards and Curriculum Committee meeting is scheduled on June 17 at 9:15 AM. 

      Mrs. Clancy reported above information.
  10. Communications Committee Report - Mrs. Schroeder
    1. The Communications Report and Activities Report are provided.

      Mrs. Schroeder reported above information.
    2. The next Communications Committee meeting is scheduled August 9 at 6:30 PM.

      Mrs. Schroeder reported above information.
  11. Facilities Committee Report - Mr. DeHaas
    1. 2013-14 Proposed Capital Reserve Fund Budget
    2. 2013-14 Proposed Capital Projects Fund Budget
      1. Budget Prep Detail Report
      2. Five-Year Capital Projects

        Mr. DeHaas highlighted above information.

        Mr. Girling reviewed the anticipated projects on the Five-Year Capital Projects list to be completed this year.

        A discussion continued.  Points of the discussion were - Five-Year Capital Projects list could be revised with a status column-completed, in progress, completed; a quarterly update for projects is suggested moving forward.
    3. The next Facilities Committee meeting is scheduled June 10 at 5:30 PM. 

        Mr. DeHaas reported above information.
  12. Finance Committee Report - Mr. Miller
    1. The next Finance Committee meeting is scheduled on June 12 at 5:00 PM.  

        Mr. Miller reported above information.
  13. Policy Review Committee Report - Ms. Bates
    1. The Policy Review Committee meeting scheduled June 3 has been canceled.

        Ms. Bates reported above information.
  14. York Area Tax Bureau Report - Mr. Kirk 

      No report
  15. York County School of Technology - Mrs. Schroeder
    1. The YCST Joint Operating Committee Mini-Board Report of April 25 are provided. 

      Mrs. Schroeder reported above information and announced Nizah Dillon, a 9th grade student from York Suburban, was selected as student of the month for March in the Early Childhood Program.
  16. York Adams Academy Report - Mr. DeHaas 

    No report
  17. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. "...by Dawn's Early Light" outlining the highlights of the May 7 LIU Board Meeting is provided. 

      Mr. Sears highlighted above information.
  18. Legislative Policy Committee Report - Mrs. Clancy

    No report
  19. Recognition of Visitors

    An opportunity was provided for public comment.  There was none at this time.

    Mrs. Schroeder publicly thanked the hard working volunteers for Post Prom on Saturday night to offer students a place to have fun and be safe.

    Ms. Leopold-Sharp encouraged everyone to vote tomorrow.
  20. Adjournment 

    The meeting was adjourned at 8:50.

 

An Executive Session is scheduled immediately following the meeting.

An Executive Session was held following the meeting.

 

 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.