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Sunday, February 25, 2018 - Next School Day is Cycle Day 3
York Suburban School District educates, challenges, and prepares students to shape the future.
  School Board    School Board Minutes    2013-14 Minutes Archive    Minutes 2013-07-15
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YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JULY 15, 2013- 7:30 PM
RONALD PROVARD EDUCATION CENTER

AN EXECUTIVE SESSION WAS HELD AT 5:30 PM.

M I N U T E S
(approved August 19, 2013)
  1. General Business 
    1. Call to Order - Ms. Leopold-Sharp 
      1. Pledge of Allegiance to the Flag 

        Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call

        Members Present - John DeHaas, William Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Alison Liu (Student Representative)

        Members not present - Emily Bates, Jennifer Clancy
      3. Public Comment

        An opportunity was provided for public comment. 

        Warren Bulette, 1775 S. Queen St - comments about preparation for 2013-14 school budget; provided handout to board members.
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Combined Planning Committee & Regular Monthly  Meeting of  June 17, 2013.  [Approve as submitted/corrected]

        Ms. Leopold-Sharp reported the minutes were approved as submitted.
  2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote]    

    Motion, Miller, Second, DeHaas; Approval of the consent agenda on Treasurer's Report.  Roll Call Vote, all present, yes.  Motion carried 7-0.
    1. Approval of Treasurer's Report as of June 30, 2013 [File for audit]  The Treasurer's Report, Summary Report  and Check Summary are provided.  
    2. Fund Account Reports showing balance as of June 30, 2013
      1. General Fund-2012-13 - $4,961,703.10
      2. Food Service Fund - $120,356.22
      3. Capital Reserve Fund - $123,523.54
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $1,288,294.51
    3. Payment of Bills
      1. General Fund-2012-13 - $1,178,550.14
      2. Food Service Fund - $124,249.67
      3. Capital Reserve Fund - $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $274,649.34
  3. Board President's Report - Ms. Leopold-Sharp
    1. Executive Session.  The Board met in Executive Session on June 17, 2013 following the Combined Planning Committee & Regular Monthly Meeting, on June 24, 2013, July 8, 2013 and prior to this meeting for the purpose of discussing personnel and/or legal issues.

        Ms. Leopold-Sharp reported above.
  4. Superintendent's Report - Dr. Orban
    1. Administrative Goals Preliminary Discussion

      Dr. Orban reported on preliminary administrative goals and provided a timeline.
    2. Congratulations to Dr. Scott Krauser on earning his doctorate.  The title of his dissertation is Teachers' Beliefs About Intelligence Related To Student Achievement in Reading and Mathematics

      Dr. Orban reported above.
    3. Class of 2013 Senior Outlook Report

      Dr. Orban highlighted above report.
  5. Student Board Representative Report - Miss Liu

    Ms. Leopold-Sharp welcomed Miss Liu to her first meeting.

    Miss Liu reported a lot of my peers are getting ready for the new school year and fall sports season.  Many are working on summer homework.
  6. Facilities Committee Report - Mr. DeHaas
    1. District-Wide Facilities Feasibility Study Presentation by the Murphy & Dittenhafer Team.

      Mr. DeHaas introduced Frank Dittenhafer and stated that copies of the draft report were sent to board members approximately one week ago.

      Mr. Dittenhafer introduced Bruce Johnson.  The team highlighted the report. 

      A discussion continued.  Points of the discussion included - Option 3 suggests to maintain Indian Rock building as an asset and not selling it; middle school athletic storage building and 6 classrooms at Indian Rock were low priority; ADA compliance notations at Valley View (recently renovated building) and Yorkshire (new building) mostly comprise of bus areas with curb cuts and are suggestions not current failures.

      An opportunity was provided for public comment.

      Ellen Freireich, 2805 Lehigh Road - When will final report be available?

      The Team replied approximately one month.

      Mr. Sears thanked the team for work done on the report.

      Mr. DeHaas asked the team how long it would take to change information after new enrollment figures are available in the fall from PA Economy League?

      The team replied approximately one to two months.

      Dr. Orban stated the room utilization study will be presented at the August Planning Committee meeting that will include special needs classrooms and fair share classrooms used by LIU.

      An opportunity was provided for public comment.

      Warren Bulette - With more students doing their work at home on a computer and less brick mortar students, how will that be figured into the future planning?

      Ms. Leopold-Sharp replied the enrollment numbers would be part of PA Economy League's report  and also the data on the room utilization study.  Once the board has the information from various studies and reviews the data points, they will look strategically at future planning.
  7. Planning Committee Report - Mr. Kirk
    1. Overnight Field Trip Request - Dr. Orban
      The administration recommends approval of the Overnight Field Trip Request.  This request has been revised per discussion at June's meeting.    [Discussion, Motion and Vote]
      Policy No. 121.2 - Foreign Travel is provided for information.

      Motion, DeHaas, Second, Schroeder; Approval of above under current policy. 

      An opportunity was provided for public comment.  Thee was none at this time.

      Voice vote, all present, yes.  Motion carried 7-0.

      Mr. Kirk asked about the potential policy change for Policy No. 121.2.

      Dr. Orban replied the policy is on the agenda for Policy Review Committee.
    2. The next Planning Committee meeting is on August 5 at 7:30 PM.

      Mr. Kirk reported above.
  8. Personnel Committee Report - Mrs. Shaffer
    1. Act 93 Admnistrative Compensation and Retention Plan.  The Personnel Committee recommends approval of the Act 93 Administrative Compensation and Retention Plan for the school years 2013-14 through 2015-16.  [Motion and Roll Call Vote]

      Motion, Shaffer, Second, Schroeder; above. 

      An opportunity was given for public comment. 

      Warren Bulette - What is this plan and is there a copy for public members?

      Dr. Orban replied the plan is an agreement that the board has with administrators.

      Warren Bulette - Suggest tabling this item until public can review the plan.

      Mr. Miller asked if there is a legal requirement for public review before this vote.

      Mr. Spare replied there is no legal requirement for public review prior to the vote.

      Roll Call Vote, all present, yes.  Motion carried 7-0.
    2. Consent Agenda:  You have before you the Personnel Report which includes resignations, request for leave of absence, employment and volunteer coaches for fall 2013 Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; second; roll call vote.

      Motion, Shaffer, Second, DeHaas; above.  Roll Call Vote, all present, yes.  Motion carried 7-0.
      1. Resignations
        1. Recommend Board approval of the resignation of Robin Lewis, Custodian at the Middle School, effective June 27, 2013.
        2. Recommend Board approval of the resignation of Laura Tate, English teacher at the High School, effective June 27, 2013.
      2. Request for Leave of Absence
        1. Recommend Board approval of the request of Pamela Ketterman, Custodian at Indian Rock, for an intermittent FMLA leave of absence starting on or about May 17, 2013.
      3. Employment
        1. Recommend the employment of Steven Moon as Assistant Junior High Football Coach at the salary of $2,498 which represents Step 1 of the Extracurricular Salary Schedule.
        2. Recommend the employment of Kelsey Ruch as Junior Varsity Field Hockey Coach at the salary of $2,239 which represents Step 1 of the Extracurricular Salary Schedule.
        3. Recommend a change in the appointment of Ashley Thrush as High School Pit Orchestra/Choral Director to become a shared position with Hannah Stayer at the salary of $1,521 which represents ½ of Step 4 of the Extracurricular Salary Schedule.
        4. Recommend the appointment of Hannah Stayer as High School Pit Orchestra/Choral Director (to be shared with Ashley Thrush) at the salary of $1,293 which represents ½ of Step 3 of the Extracurricular Salary Schedule.
        5. Recommend the employment of Denise Werner as Head Middle School Field Hockey Coach at the salary of $2,858 which represents Step 3 of the Extracurricular Salary Schedule.
      4. Volunteer Coaches for Fall 2013
        1. Christine Geiselman - Cross Country
        2. Jeffery Ohl - Cross Country
    3. The next Personnel Committee meeting is scheduled August 6 at 4:00 PM.

      Mrs. Shaffer reported above.
  9. Business Office Report - Ms. Mason
    1. No report
  10. Academic Standards and Curriculum Committee Report - Mrs. Clancy
    1. The next Academic Standards and Curriculum Committee meeting is scheduled on August 28 at 3:45 PM. 

        Ms. Leopold-Sharp reported above.
  11. Communications Committee Report - Mrs. Schroeder
    1. The next Communications Committee meeting is scheduled August 5 at 6:30 PM.

        Mrs. Schroeder reported above.
  12. Facilities Committee Report - Mr. DeHaas
    1. The next Facilities Committee meeting is scheduled July 24 at 5:30 PM. 

        Mr. DeHaas reported above.
  13. Finance Committee Report - Mr. Miller
    1. The next Finance Committee meeting is scheduled on July 31 at 5:00 PM.  

      Mr. Miller reported this month's earlier committee meeting was canceled.  The committee will discuss the restructuring of data that the board receives at the July 31 meeting.
  14. Policy Review Committee Report - Ms. Bates
    1. The next Policy Review Committee meeting is scheduled August 27 at 3:45 PM.

        Mr. Sears reported above.
  15. York Area Tax Bureau Report - Mr. Kirk 
    1. Appointment of Corinne D. Mason as the district's alternate to the York Adams Tax Bureau (YATB) board and the York Tax Collection Commission (York TCC) board.  [Discussion, Motion and Vote]

      Motion, Kirk, Second, DeHaas, and unanimously passed 7-0; above.
  16. York County School of Technology - Mrs. Schroeder
    1. The YCST Joint Operating Committee Mini-Board Report of June 27 is provided. 

        Mrs. Schroeder reported above.
  17. York Adams Academy Report - Mr. DeHaas 

      No report
  18. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. "...by Dawn's Early Light" outlining the highlights of the June 25 LIU Board Meeting is provided. 

        Mr. Sears highlighted above and reported the next meeting is August 6 at 7:00 PM.
  19. Legislative Policy Committee Report - Mrs. Clancy
    1. Appointment of Voting Delegates for the PSBA Delegate Assembly Council Meeting on October 15, 2013 from 1:00 to 4:00 PM.  [Discussion, Motion and Vote]

      Motion, Shaffer, Second, Schroeder, and unanimously passed (7-0); Appointment of Jennifer Clancy and Joel Sears as voting delegates. 
  20. Recognition of Visitors
  21. Public Comment

    An opportunity was provided for public comment.

    Ralph Felter, 1429 Turnberry Court - I am seeking clarification on how the board formally addresses  information that is provided from a member of public? 

    Ms. Leopold-Sharp replied the format of meetings is to allow the public to offer their comments and opinions.  The board members take very seriously the comments that are made and that filters into each board member's decision on voting.  The board does not respond directly back to public members.

    Ralph Felter - Where will information be available during the developing of next year's budget?

    Ms. Leopold-Sharp replied board conversations and discussions are held at public meetings and can be heard at that time.
  22. Adjournment 

      The meeting was adjourned at 8:30 PM.

 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.