Saturday, May 26, 2018 - Next School Day is Cycle Day 4
York Suburban School District educates, challenges, and prepares students to shape the future.
  School Board    School Board Minutes    2013-14 Minutes Archive    Minutes 2013-11-18
Main Content Pane
Minimize
YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 18, 2013- 7:30 PM
HIGH SCHOOL CAFETERIA

M I N U T E S
(approved on December 16, 2013)
  1. General Business 
    1. Call to Order - Ms. Leopold-Sharp 
      1. Pledge of Allegiance to the Flag 

        Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call

        Members Present - Emily Bates, Jennifer Clancy, John DeHaas, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Alison Liu (Student Representative)

        Members Not Present - William Kirk
      3. Public Comment

        An opportunity was provided for public comment.  There was none at this time.
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Monthly Meeting of  October 21, 2013 and the Planning Committee Meeting of November 4, 2013.  [Public Comment; Approve as submitted/corrected]

        Ms. Leopold-Sharp reported the minutes will stand as submitted.
  2. Treasurer's Report - Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]    


    Motion, Miller, Second, DeHaas,and unanimously approved (8-0); Approval of the Treasurer's Report.
    1. Approval of Treasurer's Report as of October 31, 2013 [File for audit] 
      Treasurer's Report

      * General Fund Revenue Report (Revenue accounts are budgeted with negative values)

      * General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)

      * Other Funds Reports 

      Check Summary Report

      * These are new reporting formats.
    2. Fund Account Reports showing balance as of October 31, 2013
      1. General Fund - $27,758,645.86
      2. Food Service Fund - $173,210.37
      3. Capital Reserve Fund - $123,526.66
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $641,228.82
    3. Payment of Bills
      1. General Fund-2012-13 - $1,005,442.95
      2. Food Service Fund - $113,034.90
      3. Capital Reserve Fund - $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $0
  3. Board President's Report - Ms. Leopold-Sharp
    1. Executive Session.  The Board met in Executive Session on October 29, 2013 and November 4, 2013, prior to the Planning Committee Meeting, November 15, and prior to this evening's meeting for the purpose of discussing personnel and/or legal issues.

      Ms. Leopold-Sharp reported above.
    2. Resignation of Board Member.  Move to accept the resignation of William R. Kirk as a member of the Board of School Directors for York Suburban School District pursuant to his letter dated November 14, 2013, effective November 18, 2013.  [Motion; Public Comment; Roll Call Vote] 

      Motion, Leopold-Sharp, Second, Bates; Approval of above. Roll call vote, all present, yes. Motion carried 8-0.
    3. Process to Fill the Board Vacancy

                  1.  Timeline

                  2.  Application

      Ms. Leopold-Sharp reviewed above information.

      A discussion continued. Points of the discussion were - the announcement could be sent to Key Communicator Network too; consensus from Board was to have special meeting on December 9 rather than meet prior to December 16 regular monthly meeting; the time for the special Board meeting on December 9 is 7:30 PM; if sitting Board member that is about to leave the Board may consider being a candidate, the parts of the process could be different for him; written and verbal questions were discussed and it was decided to include both during the process, written questions on application and verbal questions during interview.

      Ms. Leopold-Sharp concluded the discussion stating the application will stand as is and will be a Google document on the website with the announcement. An advertisement will be posted for December 9 Special Meeting and location will be determined depending on number of candidates.

      An opportunity was provided for public comment. There was none at this time.
  4. Superintendent's Report - Dr. Orban
    1. Student Enrollment Report

      Dr. Orban reviewed above.
    2. Middle School Counselor Position Additional Information 

      Dr. Orban reviewed above information. The Counseling Association's recommendation for K-12 is 1 counselor to 250 students. Information was received from eight districts in York County and the range was 1 to 224 to 1 to 506. YS is the second lowest. The cabinet is reviewing this information along with its staffing review.

      An opportunity was provide for public comment. There was none at this time.
    3. Secondary Course Enrollment Update - Dr. Maloney, Mr. Ellis

      Dr. Orban reported per policy if a secondary class has fewer than 12 students, it is required that the administration provide a report to the Board including rationale for having these classes.

      Mr. Ellis shared there are four high school semester long classes under the guidelines - Art Portfolio-9 students, College in the High School Art Appreciation-10 students, Chinese I - 2 students and Chinese III-1 student. The two art courses are capstone courses that some seniors will need as they apply to college. The Chinese classes are offered through a distance learning agreement with Hempfield High School and a teacher with a teacher duty is covering these classes. Two year long classes are French I-8 students and French V-8 students. French V  class is a capstone course which students that start at the middle school expect to complete in their senior year. We are offering French I as an elective for students. The French teacher is taking an extra responsibility and teaching six classes per day instead of the normal five classes.
  5. Business Office Report - Ms. Mason
    1. Food Service
      1. Dining Review Report for October
      2. Sales Report. The adult reporting has been revised on this report following last month's inquiry.

        Ms. Mason highlighted above.
    2. The administration recommends a motion to approve the settlement of the following tax assessment appeal as presented:  Arcadian Corporation, NV, owner of the office building property identified as Tax Parcel No. 46-000-28-0040.CO-00000, located at 2550 Kingston Road, Springettsbury Township, York County, Pennsylvania ("Premises"), filed an appeal regarding its assessed valuation, which appeal is docketed to No. 2012-SU-4548-26 in the Court of Common Pleas of York County. The parties to the litigation have arrived at an agreement to establish the fair market value of the Premises at $2,500,000 effective January 1, 2013, with the applicable common level ratios for 2013 and 2014 to be applied to determine the assessed value for each respective year, which agreement will be set forth in a Stipulation and Proposed Order. The Solicitor and/or Board Officers are authorized to execute any documents necessary to conclude this assessment appeal pursuant to this motion. [Motion; Public Comment; Roll Call Vote]

      Motion, Bates, Second, Sears; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll call vote, all present, yes. Motion carried 8-0.
  6. Student Board Representative Report - Miss Liu

    Miss Liu reported winter sports practice just started; music students will be participating in District Orchestra and District Band tryouts; the Student Council will be hosting the first York Suburban Mini Thon with funds going to a worthy cause; students are involved in several community causes - the history department raised $1300 in one week to benefit veterans, the language department will have penny wars to support families in need during the holidays and a school-wide canned food drive will be held to help support families in need.
  7. Planning Committee Report - Ms. Leopold-Sharp
    1. District Goals [Motion; Discussion; Public Comment; Vote]

      Motion, Leopold-Sharp, Second, Bates; Approval of the District Goals.

      A discussion continued. Points of the discussion included - a lot of money has been spent on studying facility analysis, will the Board continue to be interested in looking at facilities if and when conditions exist/dictate to close a facility?; considering some items that are scheduled for action later in the agenda, some assignments would need altered, suggestion to take off the responsibilities until the newly seated board and administration can review and make recommendation; suggestion to table this item for another month.

      Motion, Clancy, Second, Schroeder; Table this item.

      The discussion continued. Points of the discussion included - suggestion to delete primary and secondary responsibilities and let the goals remain and allow the administration to plan who will be responsible for the goals.

      The Board agreed with this suggestion.

      Dr. Merkle commented that the goals will be manageable to see through to the end of the year and the administration could come to the December Planning Committee meeting with a proposed implementation of the goals that may require some revisions for priorities following action that will take place later this evening.

      Motions were rescinded.

      Motion, Clancy, Second, DeHaas; Approval of the goals and objections without effective due dates and assignments.

      An opportunity was provided for public comment. There was none at this time.

      Voice Vote, all present, yes. Motion carried 8-0.
    2. PA-Educator.net Clearinghouse 2013-14 Contract of Service. The administration recommends approval of the PA-Educator.net Clearinghouse 2013-14 Contract of Service for a twelve-month period, July 1, 2013 through June 30, 2014, in the amount of $2,137 for access to the online clearinghouse of Pennsylvania professional and non-certificated individuals to recruit candidates for employment. [Motion; Public Comment; Vote]

      Motion, Leopold-Sharp, Second, DeHaas; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Voice vote, all present, yes. Motion carried 8-0. 
    3. Policy No. 701 - Naming Rights for School District Facilities. The Policy Review Committee and the administration recommend approval of Policy No. 701 - Naming Rights for School District Facilities. [Motion; Public Comment; Vote]

      Motion, Leopold-Sharp, Second, Bates; Approval of above.

      An opportunity was provided for public comment.
       
      Voice vote, all present, yes. Motion carried 8-0.
    4. Policy No. 702 - Gifts, Grants, Donations. The Policy Review Committee and the Administration recommend approval of Policy No. 702 - Gifts, Grants, Donations. [Motion; Public Comment; Vote]

      Motion, Leopold-Sharp, Second, Bates; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Voice vote, all present, yes. Motion carried 8-0.
    5. Appointment of Architect for Routine Projects. The Finance and Facilities Committees and administration recommend the appointment of NuTec Design as Architect for Routine Projects for the remainder of the 2013-14 school year. This is a 6 month extension to the current contract. [Motion; Public Comment; Vote]

      Motion, Leopold-Sharp, Second, Sears; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Voice vote, all present, yes. Motion carried 8-0.
  8. Committee Reports
    1. Communications Committee - Mrs. Schroeder
      1. The Activities and Communication Reports are provided.

        Mrs. Schroeder reported above.
      2. The Community Budget Meeting is scheduled for January 21 at 7:00 PM in High School Room 160.

        Mrs. Schroeder reported above and added this will be an educational and informational process.
    2. Nominating Committee - Mrs. Clancy
      1. The Nominating Committee meeting is scheduled for November 21 at 7:00 PM in the Education Center.

        Mrs. Clancy reported above. Ms. Bates, Mrs. Schroeder and Ms. Shaffer have volunteered to serve on the committee. All Board members are invited to participate. Please let Mrs. Clancy  know if you are interested in running for an office prior to this meeting.
    3. Personnel Committee Report - Mrs. Shaffer
      [Consent Agenda:  You have before you the Personnel Report which includes retirement, resignations, employment, volunteer coaches for winter and spring and additional substitute teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items (#1 through #6); Public Comment; Roll Call Vote]  

      Motion, Shaffer, Second, DeHaas; Approval of Personnel Committee consent agenda.

      An opportunity was provided for public comment. There was none at this time.

      Roll call vote, all present, yes. Motion carried 8-0.

      Dr. Merkle recognized Mrs. Valero for her 30 years at York Suburban and total of 34 years in education. She has touched the lives of many students and we wish her the best in her retirement.
      1.  Retirement
        1. Recommend Board approval of the retirement of Georgia Valero, Spanish Teacher at the high school, effective at the end of the 2013-2014 school year.  Mrs. Valero is retiring after having served 34 years in education and 30 with York Suburban School District.
      2. Resignation
        1. Recommend Board approval of the resignation of Melissa Martin as the Middle School Musical Director for the 2013-2014 school year effective November 1, 2013.
        2. Recommend Board approval of the resignation of Melissa Martin as the Middle School Color Guard Instructor effective November 1, 2013.
        3. Recommend Board approval of the resignation of Nicholas Petry as the Assistant Boys Lacrosse Coach effective November 8, 2013.
        4. Recommend Board approval of the resignation of Amy Rowcliffe as an Instructional Support Aide at Yorkshire Elementary effective November 22, 2013.
      3. Employment
        1. Recommend the appointment of Daniel Anderson as Middle School Musical Set Construction Manager at the salary of $572 which represents Step 1 of the Extra Curricular Salary Schedule.
        2. Recommend the employment of Payce Carupella as Assistant Junior High Girls Basketball Coach at the salary of $2,444 which represents Step 1 of the Extracurricular Salary Schedule, pending documents.
        3. Recommend the employment of Harry Craley as a Substitute Custodian, effective for the 2013-2014 school year, pending clearances.
        4. Recommend the employment of Larry Dalton as Assistant Softball Coach at the salary of $2,284 which represents Step 1 of the Extracurricular Salary Schedule.
        5. Recommend the appointment of Tasha Koontz as Middle School Musical Director (to be shared with Molly McAuliffe) at the salary of $680 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
        6. Recommend the appointment of Molly McAuliffe as Middle School Musical Director (to be shared with Tasha Koontz) at the salary of $680 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
        7. Recommend the employment of David Turybury as Head Softball Coach at the salary of $3,866 which represents Step 2 of the Extracurricular Salary Schedule.
      4. Volunteer Coach for Winter
        1. Byron Thompson - Junior High Boys Basketbal
      5. Volunteer Coaches for Spring 2014
        1. Jennifer Clancy - JV/Varsity Softball
        2. Eric Eytcheson - JV/Varsity Softball
      6. Additional Substitute Teachers for 2013-14 
      7. Move to approve the resignation agreement of Holly Davis, High School Art Teacher, effective November 18, 2013. [Motion; Public Comment; Traditional Roll Call Vote]

        Motion, Shaffer, Second, Clancy; Approval of above. Roll call vote, all present, yes. Motion carried 8-0.
      8. Move to approve the retirement agreement of Dr. Kathryn L. Orban, Superintendent, effective
        at the close of business today, November 18, 2013. [Motion; Public Comment; Traditional Roll Call Vote]

        Motion, Shaffer, Second, Leopold-Sharp; Approval of above. Roll call vote, all present yes. Motion carried 8-0.

        Ms. Leopold-Sharp presented a plaque to Dr. Orban for her years of service with the District.

        Dr. Orban shared that York Suburban is a special place and she has learned a lot from current and former school board members. The admininistrative team is awesome and the staff is unparalled especially for what they do for students each and every day. I will miss YS very much.
      9. Move to appoint Dr. Michele A. Merkle as Acting Superintendent for the District effective at the close of business today, November 18, 2013.  [Motion; Public Comment; Traditional Roll Call Vote]

        Motion, Shaffer, Second, Bates; Approval of above.

        An opportunity was provided for public comment. There was none at this time.

        Roll call vote, all present, yes. Motion carried 8-0.

        Mrs. Shaffer commented that Dr. Merkle has "high heels to fill".
  9. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. The LIU Board "...by Dawn's Early Light" Report of November 5 is provided. 

      Mr. Sears reviewed above and reviewed information about next year's LIU budget.

      Dr. Orban added the LIU budget will be on the January agenda. 
  10. York Adams Academy Report - Mr. DeHaas

    No report
  11. York Area Tax Bureau Report - Mr. Kirk 

    No report
  12. York County School of Technology - Mrs. Schroeder
    1. The YCST Joint Operating Committee Mini-Board Report of October 31 is provided.

      Mrs. Schroeder reported above and thanked Dr. Orban on behalf of YCST for her willingness to serve as Superintendent of Record.
  13. Upcoming Meeting Schedule (All meetings are held in the Education Center unless otherwise noted.)
    1. November 20 - Facilities Committee - 5:30 PM
    2. November 21 - Nominating Committee - 7:00 PM
    3. November 25 - Finance Committee - 5:00 PM
    4. December 2 - Communications Committee - 5:45 PM
    5. December 2 - Re-Organization & Planning Committee Meeting - 7:30 PM - Valley View Elementary School Staff Development Room
    6. December 16 - Regular Monthly Meeting - 7:30 PM

      Ms. Leopold-Sharp highlighted above.

      Mrs. Clancy reported an Academic Standards & Curriculum Commitee meeting has been scheduled on January 9 at 3:45 PM in Education Center. 
  14. Recognition of Visitors 
     
  15. Public Comment  

    An opportunity was provided for public comment.

    Ellen Frieriech, 2805 Lehigh Road - Thanked both Dr. Orban and Mr. DeHaas for their years of service to the District
     
  16. Recognition of Outgoing Board Member - John DeHaas 

    Mr.  DeHaas gave a background of his service with the District and continued that he had the pleasure of working with two excellent Superintendents, a distinctly committed staff of teachers and administrators who genuinely care about their students and the education they deliver. His colleagues on the Board were always willing to stand up for their point of view and willing to to engage in meaningful debate about matters of importance. My hope for the Board is to congregate their initiatives on strategic initiatives, give the staff at YS a framework for success and the resources they need to implement the strategies and when they succeed and they will, challenge them again. My fervant desire for this District's administration and staff is to continue to strive to improve in every way imaginable, not just in standardized results but in the pursuit of striving for the tools necessary for graduates to become independent thinking, community-minded adults who seek to make a better future, not only for themselves but for those who follow. I am so proud to have been able to contribute in some small manner to this school district. 

    Ms. Leopold-Sharp presented a plaque and District Activities Golden Pass to Mr. DeHaas.  

    A small reception was held to share thanks and best wishes to Mr. DeHaas and Dr. Orban.
  17. Adjournment  

    Meeting adjourned at 8:28 PM. 

 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.