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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 16, 2013- 7:30 PM
RONALD PROVARD EDUCATION CENTER

M I N U T E S
(approved on January 27, 2014)

  1. General Business 
    1. Call to Order - Mr. Miller
      1. Pledge of Allegiance to the Flag 

        Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call

        Members Present - Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Alison Liu (Student Representative)

        Mr. Miller asked for a few moments of silence for reflection in light of the events that happened recently in Colorado.
      3. Public Comment

        An opportunity was provided for public comment. There was none at this time.
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Monthly Meeting of  November 18, 2013, the Re-Organization and Planning Committee Meetings of December 2, 2013 and the Special Board Meeting of December 9, 2013.  [Public Comment; Approve as submitted/corrected]

        Mr. Miller announced the minutes are accepted as submitted.
  2. Treasurer's Report - Mrs. Clancy  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]    

    Motion, Clancy, Second, Sears; Approval of Treasurer's Report. An opportunity was provided for public comment. There was none at this time. Roll Call Vote, all present yes. Motion passed 9-0.

    1. Approval of Treasurer's Report as of November 30, 2013 [File for audit] 
      Treasurer's Report

      * General Fund Revenue Report (Revenue accounts are budgeted with negative values)

      * General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)

      * Other Funds Reports 

      Check Summary Report

      * These are new reporting formats.
    2. Fund Account Reports showing balance as of November 30, 2013
      1. General Fund - $27,320,602.83
      2. Food Service Fund - $170,927.42
      3. Capital Reserve Fund - $123,526.66
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $641,486.25
    3. Payment of Bills
      1. General Fund-2012-13 - $1,149,411.50
      2. Food Service Fund - $117,715.51
      3. Capital Reserve Fund - $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $12,818.56
  3. Board President's Report - Mr. Miller
    1. Executive Session.  The Board met in Executive Session on December 2, 2013 following the Re-Organization and Planning Committee Meetings for the purpose of discussing personnel and/or legal issues.

      Mr. Miller reported above.
    2. Welcome to New Board Member, John Posenau 

      Mr. Miller welcomed new Board member, John Posenau. The Board is very encouraged by his enthusiasm and looks forward to working with him.
    3. Committee Assignments

      Mr. Miller highlighted above information and reminded committee chairs to forward their meeting dates to Wendy so that required advertisements can be processed. 

      Mr. Miller reported that there are times when committee chairs will need to contact Ms. Mason, Dr. Maloney or Dr. Merkle directly rather than contacting me first. If there is a dissatisfaction with administration for work or job being done, please contact me.

      Mr. Miller reported that it was necessary to cancel the meeting with Representative Schreiber earlier  this evening. He asked the Board if we are interested in rescheduling the meeting. The consensus was yes.

      Dr. Merkle will check with the Representative and see if a meeting can be rescheduled on January 27, prior to the Regular Monthly meeting since the Communications Committee meeting is scheduled on January 13, prior to the Planning Committee meeting.

    4. Board Retreat Discussion

      Mr. Miller asked for a discussion on the goals/objectives for a Board retreat. This is important to come with that mindset, selection of a facilitator and anticipate what accomplishment is desired.

      A discussion continued. Points of the discussion included - when five new Board members were seated 18 years ago, a retreat was held to develop a Board charter, an agreement how we wanted to operate as a Board in public and private, respect one another, responsibility and method of interaction, we could focus on developing another charter; a charter is a good goal/outcome and we could have current charter for review and revision; the charter used to be displayed in the room; additional time is needed for Board to focus on vision, strategic thinking and big picture vision; most of visioning should occur in public session; solicitor confirmed that discussion on vision and long-term planning should occur in public session; introductory ice breaker to get to know about each other and their families and outside of work responsibilities and this would be good for rookies and veterans; caution not to overload with too many accomplishments.

      Mr. Miller concluded the discussion with review for selection of date. Plans will go forward for morning (8:00 AM to Noon) of January 25 and a facilitator will be selected. The Board will be kept informed of ongoing plans.
  4. Superintendent's Report - Dr. Merkle
    1. Student Enrollment Report

      Dr. Merkle reported above information.
    2. Thanks to Luther Memorial Church for donating winter outerware for elementary students in need.

      Dr. Merkle reported above information.
    3. Advanced Placement District Honor Roll

      Dr. Merkle reported above information and added the high school program will continue to expand involvement and we look forward to continued success in the program. Congratulations to the High School!
    4. School Performance Profile Report - Dr. Maloney

      Dr. Maloney congratulated the students and staff for the achievement of scores that were recently published in the School Performance Profile. She continued stating the system makes it very difficult to do comparisons. There is a link on the district website to access information. Ranking all high schools is not a function of the system. Suggestions to set up comparisons, look at schools with similar grade spans, similar demographics (economic disadvantaged, etc.). Scores are mostly based on state assessments. Sub groups will be added next year. There will be six years to close 50% of the achievement gap. 
    5. District Goals Calendar Report

      Dr. Merkle highlighted above information. This will be updated once the committee meeting schedule is available.

      Thanks was extended to administration for preparation of this report. 
    6. Following a disciplinary hearing conducted by Michele Merkle, district appointed hearing officer, the administration recommends the continuation of expulsion of student #201158 as the result of a violation as outlined in the Agreement. The student will receive in-home schooling to begin immediately. [Motion; Discussion; Public Comment; Roll Call Vote] 

      Motion, Bates, Second, Leopold-Sharp: Approval of above. Roll Call Vote, all present, yes. Motion carried 9-0.
  5. Business Office Report - Ms. Mason
    1. Food Service
      1. Dining Review Report for November
      2. Sales Report

        Ms. Mason reported above information.

        A discussion continued. Points of the discussion were - not in favor of free coffee at the high school when students purchase a breakfast in December, hot chocolate would be desired; some schools offer coffee bars; high school students purchase coffee before coming to school.

        Mr. Miller asked if majority of board members had this concern and a majority was not indicated.

        The discussion continued. The replacement of steamers is under the PDE threshhold for bidding of $19,000 and will be quoted. Ms. Mason will report out at Finance Committee and Board Meetings about how this cost will be paid. 
    2. Authorization to Solicit Bids for Art. The administration recommends approval of the advertising and soliciting of bids for the 2014-15 school year for Art Supplies. [Motion; Discussion; Public Comment; Vote]

      Motion, Clancy, Second, Bates; Approval of above. 

      A discussion continued. Points of the discussion included - a cost is not available at this time; this is beginning of process to advertise and solicit bids for art supplies; last year's cost is not available this evening but will be brought to the Board at a later date; the cost would vary from year to year based on curriculum and any leftover items from current year; timing of process would be to advertise in January or February and bids would be awarded in March or April to allow time to see enrollment for high school electives.

      An opportunity was provided for public comment. There was none at this time.

      A Voice Vote was taken, all present, yes. Motion carried 9-0.

    3. Grant to Middle School from Patient First in the amount of $981.

      Ms. Mason reported above information. This grant was for $1000 and was based on reimbursement on the total expense. This grant was for students and staff of the Middle School to have the opportunity to implement physical and wellness activities throughout the school day by utilizing  kinesthetic classroom activities and providing needed supplies for the PRIDE Program and anti-bullying program and the student lounge.

      A discussion continued. Points of the discussion included - congratulations to staff members for thinking outside of the box on this grant application and implementation, thanks to the administration for bringing this to the Board's attention; the administration will attempt to include this in the YS PRIDE newsletter. 
    4. 2014-15 Budget Update

      Ms. Mason provided a 2014-15 budget update.

      Mr. Miller reported that there will be additional information at Finance Committee meetings and Board Meetings. 
  6. Student Board Representative Report - Miss Liu

    Miss Liu reported winter sports season is off to a great start; the Student Council is preparing for Thon and had a lot of success with canning at home matches and raising money through a donor drive; the music department has had their winter concerts and they went really well; several students were selected for district orchestra, band and chorus ensembles; an in-school concert at the high school will be held on December 21 where Mrs. Golden will be introduced, York Suburban will host her family at its Mini Thon; the language departments have spearheaded campaigns to adopt different families for the holiday season, the German department raised $600 and the French department raised $1200 and this provided a nice holiday for a few families in the district.
  7. Planning Committee Report - Ms. Leopold-Sharp
    1. District Goals [Motion; Discussion; Public Comment; Vote]

      Motion, Leopold-Sharp, Second, Bates, and unanimously passed 9-0; Approval of above.
  8. Committee Reports
    1. Communications Committee - Mrs. Schroeder
      1. The Activities and Communication Reports are provided.

        Mrs. Schroeder highlighted above reports.
      2. The Community Budget Meeting is scheduled January 21 at 7:00 PM in High School Room 160.

        Mrs. Schroeder reported above information.

        Mrs. Schroeder reported there will be a Communications Committee meeting prior to the January 13 Planning Committee Meeting here in the Education Center at 6:30 PM. 
    2. Finance Committee - Mr. Miller
      1. Transportation Contract Extension. The administration recommends the approval of a three year contract extension with Durham School Services for transportation services. The extension results in a pricing increase of 1.75% for 2014-15 and a 2% increase for 2015-16 and 2016-17. The District currently is at a 2.5% price increase. [Motion; Discussion; Public Comment; Vote]

        Motion, Leopold-Sharp, Second, Freireich; Approval of above. An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0. 
    3. Personnel Committee Report - Mrs. Shaffer
      [Consent Agenda:  You have before you the Personnel Report which includes retirement, resignations, employment, additional substitute teacher for 2013-2014 and building volunteer. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      Motion, Shaffer, Second, Schroeder; Approval on consent agenda for Personnel Committee Report. An opportunity was provided for public comment. There was none at this time. Roll Call Vote, all present, yes. Motion carried 9-0.

      Dr. Merkle congratulated Mrs. Blotzer on her upcoming retirement. She has been a real nice addition for 16 years and is the second Latin teacher in the District. This will not be easy to replace this position. She will be missed and I commend her for her work with York Suburban.
      1. Retirement
        1. Recommend Board approval of the retirement of Gabija Blotzer, Latin Teacher at the high school, effective at the end of the 2013-2014 school year. Mrs. Blotzer is retiring after having served 35 years in education and 16 with York Suburban School District.
      2. Resignations
        1. Recommend Board approval of the resignation of Judith Bentley as a Lunchroom Aide at Indian Rock Elementary effective November 21, 2013.
        2. Recommend Board approval of the resignation of Catriona Smith as a Reading Aide at East York Elementary effective December 4, 2013.
      3. Employment
        1. Recommend extension of the employment of Christine Forney as a full time substitute teacher for the second semester of the 2013-2014 school year as a school counselor at Valley View Elementary and Yorkshire Elementary (salary pro-rated based on employment and Step 1 of the Bachelor’s Degree Schedule).
        2. Recommend the employment of Nicole Stump as a substitute instructional support, reading, and library aide for the 2013-2014 school year.
        3. Recommend the employment of Andrea Powell as an Instructional Support Aide at Yorkshire Elementary effective November 25, 2013 at the hourly rate of $10.50.
        4. Recommend the employment of Jennifer Weitzel as Junior Varsity Softball Coach at the salary of $2,498 which represents Step 1 of the Extracurricular Salary Schedule.

      4. Additional Substitute Teacher for 2013-2014
        1. Curtis Henning
      5. Building Volunteer
        1. Milana Leshinsky – Middle School Communications Club
    4. Additional Committee Reports

      Mr. Miller asked if there were any other reports/updates from committees. There were none at this time.
  9. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. The LIU Board "...by Dawn's Early Light" Report of November 26 is provided. 

      Mr. Sears highlighted the above information and reported that Dr. Thew will be retiring with 37 years in education.
  10. York Adams Academy Report

    Mr. Miller reported that Mrs. Freireich will be the new representative for York Adams Academy.

    Mrs. Freireich added the first full meeting will be held in January.
  11. York Adams Tax Bureau Report 

    Mr. Miller reported  that the District representative will be Ms. Mason.

    Ms. Leopold-Sharp stated an alternate is needed and that she will be the alternate for both York Adams Tax Bureau and York County Tax Collection Committee.
  12. York County School of Technology - Mrs. Schroeder
    1. The YCST Joint Operating Committee Mini-Board Report of November 26 is provided.

      Mrs. Schroeder highlighted above information and reported the next meeting is in January.
  13. Upcoming Meeting Schedule
    1. January 8 - Finance Committee Meeting - 5:00 PM - Education Center (meeting time has changed to 4:30 PM)
    2. January 9 - Academic Standards & Curriculum Committee Meeting - 3:45 PM - Education Center
    3. January 13 - Planning Committee Meeting - 7:30 PM - Valley View Elementary School
    4. January 21 - Community Budget Meeting - 7:00 PM - High School Room 160
    5. January 27 - Regular Monthly Meeting - 7:30 PM - Valley View Elementary School
    6. February 5 - Annual Academic Standards & Curriculum Committee Meeting - 6:30 PM - High School Room 160
    7. February 10 - Planning Committee Meeting - 7:30 PM - Valley View Elementary School
    8. February 24 - Regular Monthly Meeting - 7:30 PM - Valley View Elementary School

      Mr. Miller highlighted above information.
  14. Recognition of Visitors

    Mr. Miller invited Board members and administrators to a reception to welcome the new Board members following this meeting.

    Mrs. Schroeder commented that different language groups doing fundraising for familiies in need is admireable. Language classes did an activity for community children for Halloween too. Hats off to the teachers that are organizaing these activities!
  15. Public Comment

    An opportunity was provided for public comment. There was none at this time.
  16. Adjournment

    Meeting was adjourned at 8:54 PM.

 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.