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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JANUARY 27, 2014- 7:30 PM
VALLEY VIEW ELEMENTARY SCHOOL

M I N U T E S
(approved on February 24, 2014)
  1. General Business 
    1. Call to Order - Mr. Miller 
      1. Pledge of Allegiance to the Flag 

        Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
      2. Roll Call  

        Members Present - Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Alison Liu (Student Representative)

        Members Not Present - None
      3. Public Comment 

        An opportunity was provided for public comment. 

        Dick Grau, 2401 Cambridge Road - Extended congratulations to the five new board members that were recently elected; does the district have a response plan for a shooter incident?

        Dr. Merkle responded that an All-Hazards School Safety Plan is in place along with a district team and a team in every building and training has been done.

        Mr. Grau - concerned about a proposed 3.4% tax increase as opposed 2.1% increase; with $2.6 million in fund balance, why can't some sort of compromise be considered?; ask for this consideration as a retiree and tax payer, it is difficult to pay taxes at this point

        Mr. Miller commented this is the beginning of the budget process and these figures are the starting point, hopefully these figures will not be at the ending point of the process.
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Monthly Meeting of  December 16, 2013, the Planning Committee Meeting of January 13, 2014.  [Public Comment; Approve as submitted/corrected] 

        Mr. Miller reported the minutes are approved as submitted.
  2. Treasurer's Report - Mrs. Clancy  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]    

    Motion, Leopold-Sharp; Second, Schroeder; Approval of Treasurer's Report - A. General Fund Revenue Report, Other Funds Reports, B. Fund Account Reports and C. Payment of Bills; Roll Call Vote, all present, yes. Motion carried 9-0.

    Motion, Sears, Second, Leopold-Sharp; Approval of Treasurer's Report - A. General Fund Expenditures Report and Check Summary Report. Roll Call Vote, all present, yes, except, Freireich, abstain. Motion carried 8-0-1.
    1. Approval of Treasurer's Report as of December 31, 2013 [File for audit]  
      Treasurer's Report

      * General Fund Revenue Report (Revenue accounts are budgeted with negative values)

      * General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)

      * Other Funds Reports 

      Check Summary Report

      * These are new reporting formats.
    2. Fund Account Reports showing balance as of December 31, 2013
      1. General Fund - $25,301,123.23
      2. Food Service Fund - $185,049.42
      3. Capital Reserve Fund - $123,529.78
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $628,934.34
    3. Payment of Bills
      1. General Fund-2012-13 - $1,199,352.66
      2. Food Service Fund - $93,970.20
      3. Capital Reserve Fund - $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $0

        Mr. Miller announced the Personnel Committee Report will take place at this time to accommodate a visitor in the audience.
  3. Board President's Report - Mr. Miller
    1. Executive Session.  The Board met in Executive Session on January 13, 2014 following the Planning Committee Meeting for the purpose of discussing personnel and/or legal issues and on January 25, 2014 for the Board Retreat Work Session.

      Mr. Miller reported above.
    2. York County School of Technology Budget Presentation - Mr. Jon Boyer, Business Administrator/Board Secretary

      Mr. Miller introduced YCST representatives. Mr. Jon Boyer, Dr. David Thomas and Dr. Richard Hupper.

      Mr. Boyer and Dr. Thomas gave a budget presentation to the Board. They answered questions from Board members.

      An opportunity was provided for public comment. There was none at this time.

      Mr. Miller announced this item is on the agenda for action later this evening. 
  4. Superintendent's Report - Dr. Merkle
    1. School Board Recognition

      Dr. Merkle recognized the School Directors for the tireless work they provide to the district. A video, posters, cards and notes that were prepared at the building level by students and teachers were shared with the school directors thanking them for their service to the district.  
    2. Student Enrollment Report 

      Dr. Merkle reviewed above. The kindergarten registration process is a little slow getting started. Please pass the word in the community to parents of kindergarten students for next year. 
    3. Report on Diversity Training - Dr. Maloney

      Dr. Maloney shared information about the Professional Development on Diversity Training that took place for the Professional Staff on January 20. A speaker provided information to staff in the morning about "Closing the Attitude Gap" and the staff used the afternoon to reflect on building climate and classroom culture, developed new strategies and fine-tuned strategies. 92% of the staff felt this is something we need to continue to develop.

      Dr. Merkle added the asseessments were very positive and the next step is providing training to the support staff on March 7. The administration does expect to follow up with this topic at their retreat in June. 
    4. State of the District Report 

      Dr. Merkle gave the State of the District report to Board members and community. 
    5. The administration recommends the return of Student #211190 on January 13, 2014 from an alternative education placement following an expulsion by the Board in January 2013. This student has since met all of the requirements set forth in the expulsion agreement and will return through the Trojan Intervention Program. [Motion; Discussion; Roll Call Vote] 

      Motion, Bates, Second, Freireich; Approval of above. Roll Call Vote, all present, yes. Motion carried 9-0.
    6. Adjudication Re:  Student No. 211618. Upon the recommendation of the Acting Superintendent and based on the Student Discipline Hearing conducted by Brooke E.D. Say, Esquire, the Acting Superintendent recommends the Board accept the Adjudication for permanent expulsion of Student No. 211618 for a violation of School Board Policy and the Code of Student Conduct as more fully set forth in the Adjudication. The student shall be placed into cyber education and the district administration will consider a request for reinstatement to York Suburban School District from the student for the second semester of the 2014-15 school year, if the student demonstrates academic progress and regular attendance in the cyber program. [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Shaffer; Approval of above. Roll Call Vote, all present, yes. Motion carried 9-0.
  5. Business Office Report - Ms. Mason
    1. Food Service
      1. Dining Review Report for December
      2. Sales Report (revised 1/27/14)

        Ms. Mason reviewed above information. Whitsons Culinary Group has enrolled the district in the PA Breakfast Challenge. The focus is to increase participation and money from the state is available with each meal processed. 
    2. 2014-15 Budget Update 

      Ms. Mason reported the administration continues to be involved with meetings reviewing leadership options and identifying areas to concentrate on for budget reductions. Information will be brought to the Board at the February 10 Planning Committee meeting.
    3. Affordable Care Act Information Meetings Update 

      Ms. Mason reported that two meetings were held last week with approximately 120 staff members attending and another meeting is scheduled tomorrow at 4:00 PM with 85 employees indicating they plan to attend. Meetings have been very informative and staff members not able to attend one of the meetings will receive information to keep them informed.
    4. Amendment to 403(b) Plan Document. The administration recommends the adoption of the Amendment to the 403(b) Plan Document to the Employer Match as it is outlined in the school district's Act 93 Administrative Compensation and Retention Plan Agreement. The Plan Document had not been updated to reflect this change at the time of implementation. [Motion; Discussion; Public Comment; Vote]

      Ms. Mason reviewed above information.

      Motion, Clancy, Second, Sears; Approval of above. 

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
  6. Student Board Representative Report - Miss Liu

    Miss Liu reported the high school swimming girls' team placed second and the boys' team placed third recently in a tournament. The District 7 Orchestra Festival was held, YS was represented and it went very well. The YS Quiz Bowl Team won their two recent Brain Busters' matches. The high school student council will be hosting the first YS Mini Thon and some teachers have volunteered to do some things such as shaving their heads to encourage donations. Several high school teachers have announced their retirement plans to the students and they will be missed very much. A new proposal of a second option for Physical Education for seniors is being discussed where students could pursue their own physical activity outside of school and submit a report to the school. Students are excited with this proposal.
  7. Planning Committee Report - Ms. Leopold-Sharp
    1. Proposed 2014-15 School Calendar [Motion; Discussion; Public Comment; Vote]

      Ms. Leopold-Sharp highlighted above.

      Motion, Leopold-Sharp, Second, Bates; Approval of above. 

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0. 
    2. Proposed 2014-15 Lincoln Intermediate Unit Operating Budget & Resolution  [Motion; Discussion; Public Comment; Vote]

      Ms. Leopold-Sharp highlighted above information.

      Motion, Leopold-Sharp, Second, Posenau; Approval of above. Roll Call Vote, all present, yes. Motion carried 9-0. 
    3. Proposed 2014-15 York County School of Technology Budget & Resolution  [Motion; Discussion; Public Comment; Vote]

      Mr.Miller asked if the Board is ready to vote after hearing the presentation earlier in the meeting? The consensus was to proceed with a vote.

      Motion, Leopold-Sharp, Second, Schroeder; Approval of above.

      A discussion continued. Points of the discussion included - two Board members commented they cannot support this budget with a 3.1% increase and the district's index at 2.1%; the 3.1% increase is not telling the whole story, YCST is taking in 100 new students and bringing down the cost per student; YCST's admission requirements are now more stringent and this is an important investment to provide technical education to students in the community that are interested; YCST benefits YS students too.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes, except Clancy and Freireich, no. Motion carried 7-2. 
  8. Committee Reports
    1. Academic Standards and Curriculum Committee - Mrs. Clancy
      1. The Annual Meeting is scheduled February 5 from 6:30 to 8:00 PM in High School Room 160.

        Mrs. Clancy reviewed above.
      2. The minutes of January 9 are provided.

        Mrs. Clancy reviewed above.
    2. Communications Committee - Mrs. Schroeder
      1. The Activities and Communication Reports are provided.

        Mrs. Schroeder highlighted above.

        Comments were shared by Board members for the York Suburban Education Foundation's event, "Are You Smarter Than a 5th Grader?" on Saturday. 
    3. Facilities Committee - Mrs. Freireich
      1. Capital Budget Plan Discussion 

        Mrs. Freireich provided updates from the maintenance department dealing with the cold winter weather recently, keeping buildings warm, some motors breaking down, some problems with sprinklers at Valley View, problems with Valley View roof (a contractor meeting is scheduled). A positive side is as the district has complied with request for energy conservation by turning off unnecessary lights, etc., it is anticipated the district will receive a rebate check from the power company.

        Mrs. Freireich highlighted Capital Budget Plan information above and reported this was discussed at Facilities Committee meeting. The committee is recommending items #2-7 be completed during the spring and looking for action from the Board to go out for bids on these items, followed by review of bids by the Board. 

        Motion, Clancy, Second, Bates;  Approval of items #2-7 from the Capital Budget Plan list to go out for bid.

        An opportunity was provided by public comment. There was none at this time.

        Ms. Mason commented that usually the normal language for administration to proceed is to advertise and solicit for bids.

        Amendment to Motion, Clancy, Second, Bates; Approval of items #2-7 from the Capital Budget Plan list for the administration to proceed to advertise and solicit for bids.

        Roll Call Vote, all present, yes. Motion carried 9-0.

        Mrs. Freireich reported the Facilities Committee will continue to review the list. 
    4. Personnel Committee Report - Ms. Shaffer 
      [Consent Agenda:  You have before you the Personnel Report which includes retirements, resignation, employment, leave for absence, additional substitute teachers, re-appointment of spring coaches, volunteer coaches for winter and spring. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      Motion, Shaffer, Second, Freireich; Approval of Personnel Committee Report (including the items on the Addendum at the end of the agenda).

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

      Ms. Shaffer, Mrs. Schroeder and Dr. Merkle made comments on the retiring personnel. These are big losses for the district, commend each one for their service to the district and total years of service for teachers totaled 117 years.

      Mr. Ellis introduced and welcomed Jackie Geiple as a new Art Teacher at the high school. We look forward to her joining the staff as a ceramics and crafts teacher.
      1.  Retirements
        1. Recommend Board approval of the retirement of Catherine Brown, math teacher at the high school, effective at the end of the 2013-2014 school year.  Mrs. Brown is retiring after having served 25 years in education and 17 with York Suburban School District.
        2. Recommend Board approval of the retirement of Lindell Gladfelter, French teacher at the high school, effective at the end of the 2013-2014 school year.  Mrs. Gladfelter is retiring after having served 31 years in education and 14 with York Suburban School District.
        3. Recommend Board approval of the retirement of Billie Jean Jensenius, first grade teacher at Valley View Elementary, effective at the end of the 2013-2014 school year.  Mrs. Jensenius is retiring after having served 35 years in education and 29 with York Suburban School District.
        4. Recommend Board approval of the retirement of Karen Kibler, secretary to the middle school principal, effective July 1, 2014.  Mrs. Kibler is retiring after having served 27 years with York Suburban School District.
        5. Recommend Board approval of the retirement of Linda Kim, librarian at the high school, effective at the end of the 2013-2014 school year.  Mrs. Kim is retiring after having served 36 years in education and 26 with York Suburban School District.
        6. Recommend Board approval of the retirement of Carol Loucks, office secretary at the middle school, effective June 6, 2014.  Mrs. Loucks is retiring after having served 15 years with York Suburban School District.
        7. Recommend Board approval of the retirement of Kathy Meals, facilities secretary/community education coordinator, effective April 4, 2014.  Mrs. Meals is retiring after having served 17 years with York Suburban School District.
        8. Recommend Board approval of the retirement of Jane Piepmeier, first grade teacher at Valley View Elementary, effective at the end of the 2013-2014 school year.  Mrs. Piepmeier is retiring after having served 30 years in education, all with York Suburban School District.
      2. Resignation
        1.  Recommend Board approval of the resignation of Katharine Diorio as assistant swimming coach effective December 31, 2013.
      3. Employment
        1. Recommend the employment of Jeanette Day as Assistant Swimming Coach at the salary of $2,480 (prorated based on 60% of the season) which represents Step 1 of the Extracurricular Salary Schedule.
        2. Recommend the extension of the long-term substitute assignment of Katharine Dioriothrough February 7, 2014, continuing at the salary of $49,900.  Katharine is currently assigned to high school art and will continue in that position as the district fills the contract position, recently opened by a resignation.
        3. Recommend the employment of Anna Meerbach as Assistant Girls Lacrosse Coach at the salary of $1,961 which represents Step 1 of the Extracurricular Salary Schedule.
        4. Recommend the employment of Whitney Sementelli as Junior Varsity Field Hockey Coach at the salary of $2,639 which represents Step 2 of the Extracurricular Salary Schedule.
        5. Recommend the employment of Panagiota Tsipanitis as a reading aide at East York Elementary School effective January 2, 2014 at the hourly rate of $10.50.
      4. Leave of Absence
        1. Recommend Board approval of the request of Pamela Ketterman for a FMLA leave of absence starting November 7, 2013 through January 10, 2014.
      5. Additional Substitute Teachers for 2013-2014

        Krista Deardorff-Wolfe

        Elizabeth Fair

        Christopher Kazi

        Bradley March

        Brendon McGirr

        April Melato

        Lydia Merrick

        Patricia Rinkevich

        Roxanne Rotz

        LeAnn Trembly

        Panagiota Tsipanitis

        Michelle Williams

      6. Re-Appointment of Spring Coaches for 2013-2014

        Christopher Rotolo

        Head Baseball

        Thomas Lubaszewski

        Assistant Baseball

        Scott Cobb

        Junior Varsity Baseball

        Scott Toman

        Head Boys Lacrosse

        Laura Meerbach

        Head Girls Lacrosse

        Beth Milkowski

        Assistant Girls Lacrosse

        Mark O’Reilly

        Head Boys Tennis

        David Wickenheiser

        Head Track

        Neil Gutekunst

        Assistant Track

        Dan VanHouwe

        Assistant Track

        Anthony Billet

        Assistant Track

        Michael Jackson

        Head Junior High Track

        Michael Appleby

        Assistant Junior High Track

        Jamie Evans

        Head Boys Volleyball

        Sonia Guyer

        Head Girls Junior High Volleyball

        Mark Guyer

        Assistant Girls Junior High Volleyball

      7. Volunteer Coach for Winter 2013-2014

        Katharine Diorio

        Swimming

      8. Volunteer Coaches for Spring 2013-2014

        Craig Rapp

        Boys Tennis

        Rebecca Strouse

        Girls Lacrosse

        Jennifer Clancy

        Softball

        Eric Eytcheson

        Softball

    5. Policy Review Committee - Ms. Bates
      1. Revised Policies [Motion; Discussion; Public Comment; Roll Call Vote]  
        1. No. 530 - Overtime 
        2. No. 614 - Payroll Authorization 
        3. No. 616 - Payment of Claims 
        4. No. 915 Attachment - School Related Community Organization's Annual Report 

          Motion, Bates, Second. Schroeder; Approval of above.

          An opportunity was provided for public comment. There was none at this time.

          Roll Call Vote, all present, yes. Motion carried 9-0.
    6. Additional Committee Reports 

      Ms. Leopold-Sharp reminded community and Board of the Finance Committee meeting on February 5 at 4:30 PM. The beginning of the budget discussion will start at this meeting.

      Ms. Shaffer reported a Personnel Commitee is scheduled February 6 at 5:00 PM.
  9. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. The LIU Board "...by Dawn's Early Light" Report of January 7 is provided. 

      Mr. Sears highlighted above.
  10. York Adams Academy Report - Mrs. Freireich

    Mrs. Freireich reported Dr. Lombardo is the new Superintendent of Record and the Re-Organization meeting is scheduled January 28. Last evening was the winter graduation and YS had two students graduate.
  11. York Area Tax Bureau Report - Ms. Mason

    Ms. Mason reported there is no report because the meeting is scheduled for this evening.
  12. York County School of Technology - Mrs. Schroeder
    1. The Joint Operating Committee Mini-Board Report of January 23 is provided.

      Mrs. Schroeder highlighted above information.
  13. Board and Committee Meeting Schedule 

    Mr. Miller highlighted above.
  14. Recognition of Visitors 

    An opportunity was provided for public comment. There was none at this time.
  15. Public Comment 

    Dr. Merkle commented about the doorway decorations for students being the "best bees" and also the model of the East York Elementary School that was crafted by a student.
  16. Adjournment 

    Meeting was adjourned at 9:05 PM.


 There will be an Executive Session immediately following the meeting.

 

An Executive Session was held immediately following the meeting.

 

ADDENDUM

 

TO:                 Members of the York Suburban School Board

FROM:            Michele A. Merkle, Ed.D, Acting Superintendent

DATE:             January 27, 2014

SUBJECT:      Addendum to the Agenda for the Board Meeting of January 27, 2014 

 

VIII.  Personnel Committee Report – Ms. Shaffer

 

        3.  Employment

 

             f:

Name:

Jacqueline Geiple

Education:

Kennard-Dale High School, Diploma; University of South Carolina, B.F.A. in Art Education

Certification:

Art K-12 and French K-12

Contract:

Temporary Professional Contract

Salary:

$51,075 – B.S. – Step 2 (to be pro-rated based on a start date of 02/10/2014)

Assignment:

Art Teacher

Building:

High School

Effective:

February 10, 2014

 

 

        4.  Leave of Absence

 

 

             b.  Recommend Board approval of the request of Margaret Flannelly for a FMLA leave of absence starting March 20, 2014 through June 3, 2014.

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.