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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 17, 2014- 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

M I N U T E S
(approved on April 22, 2014)

  1. General Business 
    1. Call to Order - Mr. Miller 
      1. Pledge of Allegiance to the Flag  

        Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.

        Mr. Miller shared a Chinese Proverb - "Teachers open the door but you must enter by yourself. " Teachers have a responsibility to open the door but we have a responsibility to enter the door.
      2. Roll Call  

        Members Present - Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Alison Liu (Student Representative)
      3. Public Comment  

        An opportunity was provided for public comment. There was none at this time.
      4. Discussion and Action on Board Minutes - Approval of the Minutes of the Regular Monthly Meeting of  February 24, 2014 and the Planning Committee Meeting of March 3, 2014.  [Public Comment; Approve as submitted/corrected]  

        Mr. Miller reported the minutes were accepted as submitted.
  2. Treasurer's Report - Mrs. Clancy  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves for approval of the below-mentioned items; Public Comment; Roll Call Vote]    

    Motion, Clancy, Second, Leopold-Sharp; Approval of Treasurer's Report, A. 1, 2 and 4 and B. and C. Roll Call Vote, all present, yes. Motion carried 9-0.

    Motion, Clancy, Second, Leopold-Sharp; Approval of Treasurer's Report, A. 3 and 5. Roll Call Vote, all present, yes, except Freireich abstain. Motion carried 8-0-1.
    1. Approval of Treasurer's Report as of February 28, 2014 [File for audit]
      1. Treasurer's Report
      2. General Fund Revenue Report (Revenue accounts are budgeted with negative values)
      3. General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)
      4. Other Funds Reports 
      5. Check Summary Report 
    2. Fund Account Reports showing balance as of February 28, 2014
      1. General Fund - $17,585,657.73
      2. Food Service Fund - $213,429.00
      3. Capital Reserve Fund - $123,529.78
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $629,441.14
    3. Payment of Bills
      1. General Fund-2012-13 - $1,130,125.61
      2. Food Service Fund - $96,126.82
      3. Capital Reserve Fund - $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $3,478.00
  3. Board President's Report - Mr. Miller
    1. Executive Session.  The Board met in Executive Session on February 24, 2014 following the Regular Monthly Meeting, March 3, 2014 following the Planning Committee Meeting, March 10, 2014, March 11, 2014 and March 14, 2014 for the purpose of discussing personnel and/or legal issues.

      Mr. Miller reported above.
    2. Recognition of National Merit Students.  Congratulations to the following National Merit Finalists!
      1. Jonathan Q. Arthur, son of Cyrus and Lori Arthur
      2. Hannah B. Barclay, daughter of Peter and Kathryn Barclay 
      3. Kevin G. Kearns, son of Cindy Pol and James Kearns

        Mr. Miller recognized above students and presented each with a certificate of accomplishment.
    3. Appointment of Superintendent. The Board willl vote on the appointment of Dr. Michele Merkle as the Superintendent of the York Suburban School District as per the terms set forth in the contract at a salary of $157,500. [Motion; Discussion; Public Comment; Roll Call Vote]

      Mr. Miller announced that Dr. Kate Orban retired as Superintendent in November. The Board was in a position where we were able to see Dr. Merkle in action as Acting Superintendent for 90+ days. We knew what she has done in the district previously, how she performed as Acting Superintendent and heard her ideas for the future of district. The Board will now vote on the appointment of Dr. Merkle as Superintendent of the York Suburban School District.

      Motion, Sears, Second, Bates; Approval of the appointment of Dr. Michele Merkle as the Superintendent of the York Suburban School District as per the terms set forth in the contract at a salary of $157,500.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

      Mr. Miller reported Dr. Merkle's contract will be posted on the website for the next two weeks. Mr. Miller shared comments of the dedication of Dr. Merkle to work hard and to go above and beyond for the district and the students.

      Dr. Merkle thanked the Board for their vote of confidence in her in this new capacity. We have a fantastic group of students, the teachers are very hard working, there is tremendous support from the community, I am extremely fortunate to have this administrative team to work with and I am very eager to start working in this new capacity.
    4. Advocacy Day on the Hill.

      Mr. Miller reported that the Pennsylvania School Boards Association is sponsoring a program for school board members to make their presence known in Harrisburg.

      Mr. Sears, Legislative Liason, reported that he plans to participate. There is a day of training for school board members and a day of advocacy. We will get tips on how to deal with legislators and that should be very worthwhile to understand protocals. All board members are invited to attend on May 5 and 6.

      Mr. Sears reported while working on the resolution, he noticed an article in a PSBA Daily Brief from Indiana County and after some comparison with school districts, we are polar opposites. If an equitable funding formula is established, millions of dollars would stand to be lost and it is up to advocates for YS and public education to find a happy medium for students in all school districts. I encourage board members to think about ways at the state level to raise equitable funds and distribute it to school districts in Pennsylvania.

      Mr. Miller reported that the May 5 training will take place at PSBA and May 6 will take place at the capitol. Please talk with Mr. Sears if you are interested in attending. 
  4. Superintendent's Report - Dr. Merkle
    1. Student Enrollment Report  

      Dr. Merkle highlighted above.
    2. Staff Survey Summary Report  

      Dr. Merkle highlighted above and answered questions from Board members. She is unsure why numbers reported on last question about new teacher evaluation tool and number of Professional staff are different. ITD turn around time depends on the request. She agrees 90% in strongly agree and agree categories are good. For the strongly disagree areas that are 5% or less, it is difficult to respond. Areas in this cateogy with larger than 5%, the administration does engage with the association. The administration is looking at redevelopment of the survey next year to make it more productive and provide an objective, possibly having two different surveys, professional and support staff.
    3. School Performance Profile Recognition Ceremony.  Carolyn Dumaresq, Pennsylvania Acting Secretary of Education, will be visiting York Suburban on March 24 at 1:00 PM to honor the district's four buildings with SPP scores above 90.

      Dr. Merkle reported above. We are looking forward to use this opportunity and kick-off the PSSAs with the middle school students as our students are worthy of the recognition.
  5. Business Office Report - Ms. Mason
    1. Food Service
      1. Dining Review Report for February
      2. Sales Report   

        Ms. Mason highlighted above.

        A discussion continued about the food service department survey for students. Points of the discussion included - students are informed of the on-line survey on the website; high school students have been informed of the survey on the Video Studio's News; awareness of survey could be raised through Student Council; perhaps students could be informed during their advisory period; information could be posted on Infinite Campus for parents and they could remind/inform their children about the survey.
    2. Agreement with York Jewish Community Center, Inc.  The administration recommends the Board approve the License Agreement with York JCC. [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Clancy, Second, Clancy; Approval of above.

      A discussion continued. Points of the discussion were - the agreement does not state lifeguard availability with instructors during lessons and that is consistent with district practice; the fee structure is not consistent with past practice of the district and is based on the fee structure of the JCC.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    3. Award of Art Bids.  The administration recommends the Board approve awarding art supplies for a total of $5,266. (See attached tabulation) [Motion; Discussion; Public Comment; Roll Call Vote]  

      Motion, Leopold-Sharp, Second, Bates; Approval of above.

      Ms. Mason answered questions from Board members. This $5000 item came to Board for action because some clay was discovered after bids were sent to a dozen vendors and we were able to save approximately $4000. This bid is lower than previous years. Items not on the bid will be ordered individually.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.
    4. Donation received from Trojan Soccer Club in the amount of $400.   

      Ms. Mason reported above and stated the donation will be used for field maintenance expenses. Standard practice includes writing a thank you note following the Board meeting. 
  6. Student Board Representative Report - Miss Liu

    Miss Liu reported on the first YS Thon where $28,000 was raised and thanked the District and community for their support; other recent activities, the musical, "Kiss Me Kate" and the Chorus Concert went very well; an Orchestra Concert is scheduled this week; the swimmers in the state competition placed 9th for both boys and girls; three students are representing YS in the Young Distinguished Women Program on May 3.

    Mrs. Freireich recognized Alison's recent accomplishments of being inducted in the Spanish Honor Society and National Honor Society. 
  7. Committee Reports
    1. Committee Meeting Schedule  

      Mr. Miller reported above.
    2. Academic Standards & Curriculum Committee Report - Mrs. Clancy
      1. New High School Course Proposals. The Academic Standards & Curriculum Committee recommends Board approval of the following new High School Course Proposals. [Motion; Discussion; Public Comment; Roll Call Vote]
        1. Anatomy & Physiology
        2. Biotechnology
        3. Essentials of Mathematics
        4. Independent Physical Education
        5. AP Music Theory
        6. AP Psychology
        7. AP Statistics  

          Mrs. Clancy highlighted above. 

          Motion, Clancy, Second, Schroeder; Approval of above.

          An opportunity was provided for public comment. There was none at this time.

          Roll Call Vote, all present, yes. Motion carried 9-0.
    3. Communications Committee Report - Mrs. Schroeder
      1. The minutes of March 3 are provided.

        Mrs. Schroeder reported above. The Communications Committee continues to work with Dr. Maloney on the Annual Report that scheduled to go out with tax bills and also the cyber charter flyer to try and bring back some students to YS.
      2. The Activities and Communication Reports are provided.

        Mrs. Schroeder reported above. 
    4. Personnel Committee Report - Ms. Shaffer 
      1. The Personnel Committee met in Executive Session on March 6, 2014 for the purpose of discussing personnel issues.

        Mrs. Shaffer reported above.
      2. [Consent Agenda:  You have before you the Personnel Report which includes appointments, employment, reassignment, additional substitute teachers and volunteer coaches. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

        Motion, Shaffer, Second, Bates; Approval of consent agenda items on the Personnel Committee Report.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.
        1. Appointments
          1. Recommend the appointment of LaDawn Huber to a supplemental position as secretary to community education for spring and summer programs effective March 25, 2014 through August 22, 2014 at the stipend of $3,600.
          2. Recommend the appointment of Shelby Marks as substitute facilities management secretary effective March 25, 2014 through June 30, 3014 at the stipend of $1,250. 
        2.  Employment
          1. Recommend the employment of Michael Kale as Junior Varsity Lacrosse Coach at the salary of $2,283 which represents Step 1 of the Extracurricular Salary Schedule.
        3. Reassignment
          1. Notification to the Board of the reassignment of Kathy Pugh from the position of Secretary to the High School Principal to the position of Secretary to the Middle School Principal effective July 1, 2014.
        4. Additional Substitute Teachers for 2013-2014
          1. Jessica Fauth
          2. Rhada Hartmann
          3. Margaret Staley
        5. Volunteer Coaches for Spring 2013-2014
          1. Steven Arbetman - Boys Tennis
          2. Derrik Bobb - Track and Field
          3. Craig Rapp - Boys Tennis
          4. Matthew Weinstein - Boys Volleyball
    5. Planning Committee Report - Ms. Leopold-Sharp
      1. YS School Board Statement of Principles [Motion; Discussion; Public Comment; Roll Call Vote]

        Ms. Leopold-Sharp reported above. 

        Motion, Leopold-Sharp, Second, Shaffer; Approval of above.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.
      2. Leadership Structure. The administration recommends board approval of the restructure of the administrative leadership of the district to eliminate the position of Assistant Superintendent for Administration and to approve Option 2 of the four options presented and discussed at the February planning meeting.  Approval of this recommendation will result in a strong leadership structure while realizing significant savings to the district. [Motion; Discussion; Public Comment; Roll Call Vote] 

        Ms. Leopold-Sharp reported above.

        Motion, Leopold-Sharp, Second, Schroeder; Approval of above.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.
    6. Additional Committee Reports  

      Mrs. Freireich, chair of Facilities Committee, reported the committee meeting on March 19 is canceled and the next meeting is April 23.
  8. Lincoln Intermediate Unit Board Report - Mr. Sears 
    1. The LIU Board "...by Dawn's Early Light" Report of March 4 is provided. 

      Mr. Sears highlighted above. An opportunity for a team comprised of a principal, teacher, curriculum coordinator, parent and a student to take part in a learning experience called NASA at the LIU. It is a hands on experience with a NASA mission while it is in process on May 22. Please contact him for additional information.
  9. York Adams Academy Report - Mrs. Freireich
    1. 2014-15 Proposed General Fund Budget.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Motion, Freireich, Second, Bates; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

      Mrs. Freireich reported that there are ten students enrolled and three students are ready for June commencement. 
  10. York Area Tax Bureau Report - Ms. Mason

    No report
  11. York County School of Technology - Mrs. Schroeder
    1. The YCST Joint Operating Committee Mini-Board Report for the February 27 is provided.

      Mrs. Schroeder reported above. The 14-15 budget has passed with 12 school districts showing their support.
  12. Recognition of Visitors  

    Mr. Miller thanked everyone for coming this evening.
  13. Public Comment   

    Mr. Ellis, High School Principal, responded to an earlier question about All-State Band. Two students (Nate Krebs and Jon Arthur) will be participating in the concert on Saturday, March 29, at 11:30 AM at the Forum in Harrisburg. He does have additional information if anyone is interested in attending.
  14. Adjournment   

    Mr. Miller announced there will be a reception for Dr. Merkle following the meeting.

    Meeting was adjourned at 8:21 PM.




 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.