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YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JULY 21, 2014- 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

There will be an Executive Session prior to the meeting at 7:00 PM.

M I N U T E S
(approved on August 18, 2014)

  1. General Business 

    Call to Order
     - Mr. Miller 
    1. Pledge of Allegiance to the Flag   

      Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call  

      Members present - Jennifer Clancy, Ellen Freireich, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Emily Bates (via telephone)

      Members not present - Lynne Leopold-Sharp, Jessica Renjilian
    3. Public Comment  

      An opportunity was provided for public comment. There was none at this time.
    4. Discussion and Action on Board Minutes. Approval of the Minutes of the Combined Planning Committee and Regular Monthly Meeting of June 16, 2014. [Public Comment; Approval as submitted/corrected]

      Mr. Miller reported the minutes will be accepted as presented.
  2. Treasurer's Report - Mrs. Clancy  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]  

    Mrs. Freireich requested that items A3 and A5 be considered separately.  

    Motion, Clancy, Second, Sears; Approval of Treasurer's Report, A1, A2, A4,B and C.

    An opportunity was provided for public comment. There was none at this time.

    Roll Call Vote, all present, yes. Motion carried 7-0.

    Motion, Clancy, Second, Schroeder; Approval of Treasurer's Report, A3 and A5.

    An opportunity was provided for public comment. There was none at this time.

    Roll Call Vote, all present, yes, except Freireich, abstain. Motion carried 6-0-1.
    1. Approval of Treasurer's Report as of June 30, 2014 [File for audit]
      1. Treasurer's Report
      2. General Fund Revenue Report (Revenue accounts are budgeted with negative values)
      3. General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)
      4. Other Funds Reports 
      5. Check Summary Report 
    2. Fund Account Reports showing balance as of June 30, 2014
      1. General Fund - $6,286,741.89
      2. Food Service Fund - $263,775.52
      3. Capital Reserve Fund - $123,535.91
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $593,168.82
    3. Payment of Bills
      1. General Fund-2012-13 - $890,366.64
      2. Food Service Fund - $107,908.37
      3. Capital Reserve Fund - $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 - $8,342.63
  3. Board President's Report - Mr. Miller
    1. Executive Session.  The Board met in Executive Session on June 16, 2014 prior to and following the Combined Planning Committee and Regular Monthly Meeting and prior to this evening's meeting for the purpose of discussing personnel and/or legal issues.

      Mr. Miller reported above.
    2. District Affiliated Organizations will begin reporting out in August.

      Mr. Miller reported the schedule for the five organizations will be August through May. The specific order will be determined by Dr. Merkle.
  4. Committee Report - Mr. Miller
    1. Personnel Committee - Ms. Shaffer
      1. [Consent Agenda:  You have before you the Personnel Report which includes on the road driver training salary, athletic department extra pay schedule, resignations, leave of absence, employment, reassignments and volunteer coaches. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

        Mrs. Shaffer reviewed above and also reportd that there is an Addendum at the end of the agenda.

        A discussion continued. Points of the discussion were - the road driver training salary does come out of Personnel Committee; there are no formal announcements during track meets; the cost of the extracurricular salary schedule will be calculated and provided to Board members as requested.

        Motion, Shaffer, Second, Posenau; Approval of the Personnel Committee Consent Agenda.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. 7-0.

        Introductions of new staff in attendance were made.

        Dr. Krauser introduced Jennifer Harr and Angie Adams.

        Dr. Grove introduced Emily Neff.

        Dr. Ketterman introduced Alexis Snell.

        Dr. Merkle concluded the comments stating that sometimes hiring at this late point is difficult but with the quality of candidates during the last three weeks, it has been invigorating. 
      2. The administration recommends a $.50/hour increase for on the road driver training, effective July 1, 2014.  This represents an increase from $25.50/hour to $26.00/hour.
      3. The administration recommends a condensed schedule of Athletic Department Extra Pay as per the following table.  The spreadsheet below identifies the current pay scales.

        Proposed/Condensed Pay Schedule

        York Suburban Athletic Department

        Extra Pay Schedule

        POSITION

        RATE

        Varsity/JV Timer/Scorer

         

        35

         

        Away

        40

        JH Timer/Score

         

        30

        Volleyball Lines Person (Varsity/JV)

         

        35

        Track Event Judge (non-PIAA)

         

         

         

        Varsity

        35

         

        JH

        35

        Announcer

         

        35

        Ticket Seller and Takers

         

        30

        Game Manager

         

        55

         

        Current Pay Schedule

        York Suburban Athletic Department

        Extra Pay Schedule

        POSITION

        Location (home if not specified)

        Current  Non-District Employee

        Current District Employee

        Proposed for all

        Football Timers

         

         

         

         

         

         

        Varsity

         

        25

        32

        35

         

        JV/JH

         

        19

        25

        30

        Football Videographers

         

         

         

         

         

         

        Varsity

        Home

        25

        32

        --

         

        Varsity

        Away

        29

        38

        --

        Soccer Timers

         

         

         

         

         

         

        Varsity/JV

         

        25

        32

        35

        Cross Country Starter/Timer

         

         

         

         

         

         

        Varsity Dual

         

        53

        --

        --

         

        Varsity Tri

         

        58

        --

        --

         

        Varisty Quad

         

        63

        --

        --

         

        JH Dual

         

        47

        --

        --

         

        JH Tri

         

        52

        --

        --

         

        JH Quad

         

        57

        --

        --

        Volleyball Scorer/Timer (Timer = home only)

         

         

         

         

         

         

        Varsity

        Home

        25

        32

        35

         

          Varsity (Scorer only)

        Away

        28

        37

        40

         

        JH

        Home

        22

        29

        30

         

          JH (Scorer only)

        Away

        25

        32

        --

        Volleyball Lines Person

         

         

         

         

         

         

        Varsity

         

        27

        35

        35

        Field Hockey Scorer/Timer

         

         

         

         

         

         

        Varsity

         

        25

        32

        35

         

        JH

         

        22

        29

        30

        Basketball Scorer/Timer (Timer = home only)

         

         

         

         

         

         

        JV/Varsity Combined

        Home

        25

        32

        35

         

         

        Away

        28

        37

        40

         

        JH Single Game

        Home

        19

        25

        30

         

         

        Away

        22

        29

        --

         

        JH Two Games

        Home

        22

        29

        30

         

         

        Away

        25

        32

        --

        Wrestling Scorer/Timer (Timer = home only)

         

         

         

         

         

         

        JH/Varsity combined

        Home

        33

        43

        35

         

         

        Away

        37

        48

        40

         

        Varsity only

        Home

        22

        29

        35

         

         

        Away

        25

        32

        --

         

        JH only

        Home

        19

        25

        30

         

         

        Away

        22

        29

        --

        Track Starter (PIAA)

         

         

         

         

         

         

        Varsity

         

        80

        --

        --

         

        JH

         

        74

        --

        --

        Track Event Judge (PIAA)

         

         

         

         

         

         

        Varsity

         

        63

        --

        --

         

        JH

         

        62

        --

        --

        Track Event Judge (non-PIAA)

         

         

         

         

         

         

        Varsity

         

        25

        33

        35

         

        JH

         

        25

        32

        35

        Swimming Scorer

         

         

        25

        32

        35

        Lacrossse Scorer/Timer (Timer = home only)

         

         

         

         

         

         

         

        Home

        25

        32

        35

         

        (Scorer Only)

        Away

        25

        32

        40

         

         

         

         

         

         

        Announcer

         

         

        25

        32

        35

        Ticket Seller and Takers

         

         

        22

        29

        30

        Swimming Ticket Sellers and Takers

         

         

        19

        25

        30

         

         

         

         

         

         

        Game Manager

         

         

        --

        --

        55

      4. Resignations
        1. Recommend Board approval of the resignation of Laurel Graff, Instructional Support Aide at Valley View Elementary, effective July 8, 2014.

        2. Recommend Board approval of the resignation of Kelly Harper, Learning Support teacher at Indian Rock Elementary, effective July 1, 2014.

        3. Recommend Board approval of the resignation of Patrick McCay, half-time custodian at Valley View Elementary, effective August 8, 2014.

        4. Recommend Board approval of the resignation of Jody Sayre, Lunch Aide at Indian Rock Elementary, effective August 8, 2014.

        5. Recommend Board approval of the resignation of Kathlynn Utzman, a full-time substitute first grade teacher for the first semester of the 2014-2015 school year at Valley View Elementary, effective June 17, 2014.

      5. Leave of Absence

        1. Recommend Board approval of the request of Ashley Markey, Music Teacher at Indian Rock Elementary and Valley View Elementary, for a short term disability leave starting on or about September 18, 2014, followed by an FMLA leave of absence through November 18, 2014.  Mrs. Markey will be returning to employment on November 19, 2014.

      6. Employment

        1.  

          Name:

          Jennifer L. Harr

          Education:

          Eastern Regional High School (NJ), Diploma; York College of PA, B.A. in Secondary Education English

          Certification:

          English 7-12

          Contract:

          Professional Contract

          Salary:

          $56,100 - B.S. – Step 6

          Assignment:

          Language Arts Teacher

          Building:

          Middle School

          Effective:

          2014-2015

           
        2. Name:

          Emily D. Neff

          Education:

          Dallastown Area High School, Diploma; The Pennsylvania State University, B.S., Elementary Education; The Pennsylvania State University, M.S., Teaching and  Curriculum; York College of Pennsylvania, Reading Certification, Pending.

          Certification:

          Elementary K-6

          Reading Specialist, Pending

          Contract:

          Professional Contract

          Salary:

          $37,575* (Salary is pro-rated based on 50% employment) – M.S. + 15 - Step 12

          Assignment:

           Reading Specialist

          Building:

          East York Elementary

          Effective:

          2014-2015, pending certification

        3. Recommend the employment of Shannon Cox as a long-term substitute music teacher starting on or about September 18, 2014 through November 19, 2014 at Indian Rock Elementary and Valley View Elementary at the daily rate of $105.

        4. Recommend the employment of Jennifer Foremsky as a Reading Aide at Indian Rock Elementary for 3.5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.

        5. Recommend the employment of Rhonda Harbold as an Instructional Support Aide at Valley View Elementary for 5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.

        6. Recommend the employment of Nancy Hartinger as an Instructional Support Aide at Valley View Elementary for 5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.

        7. Recommend the reappointment of Mark O’Reilly as Assistant Athletic Director at the salary of $33,695, effective for the 2014-2015 school year.

        8. Recommend the employment of Melanie Prats as an Instructional Support Aide at Valley View Elementary for 5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year.

        9. Recommend the employment of Jody Sayre as a Reading Aide at Indian Rock Elementary for 3.75 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year.

        10. Recommend appointment of Erika Silva-Furjanic as K-12 Art Department Chairperson for the term of July 1, 2014 through June 30, 2017 at the stipend of $2,000 per year.  Ms. Silva-Furjanic was incorrectly appointed as 9-12 Art Department Chairperson at the June 16, 2014 Board Meeting.

        11. Recommend the employment of Alexis Snell as a full-time substitute first grade teacher for the first semester of the 2014-2015 school year for Alexis Morrow at Valley View Elementary at the salary of $25,300 (Prorated based on one semester of employment and Step 1 of the Bachelor’s Schedule).

        12. Recommend the employment of Alexis Snell as Assistant Cheerleading Coach at the salary of $1,746 which represents Step 1 of the extracurricular salary schedule.

        13. Recommend the employment of Kimberly Swindle as a Reading Aide at East York Elementary for 3.75 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.

        14. Recommend the employment of Gretchen Williams as a Reading Aide at East York Elementary for 3.75 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.

      7. Reassignments
        1. Notification to the Board of the reassignment of Robert Fox, custodian at the High School, to the position of head custodian at East York Elementary at the hourly rate of $15.12, effective immediately.

        2. Notification to the Board of the reassignment of Aaron Kreiser, custodian at the High School, from third shift to second shift, effective immediately.

      8.  Volunteer Coaches for Fall 2014-2015

        1. Volunteer Coach

          Sport

           

           

          Jeff Pflaum

          Football

          Scott Toman

          Football and Girls Tennis

          Patricia Selegrath

          Cheerleading

          Mark Guyer

          Girls Volleyball

          Jamie Evans

          Girls Volleyball

          Oliver Good

          Girls Volleyball

          Justin Krebs

          Cross Country

          Lynne VanHouwe

          Cross Country

          Adam Walton

          Cross Country

          Michael Jackson

          Cross Country

          Christine Krebs

          Cross Country

          Jeff Ohl

          Cross Country

          Kate Leik

          Cross Country

          Katelynn Balmer

          Cross Country

          Jennifer Clancy

          Girls Tennis

          Nate Hoover

          Girls Soccer

  5. Superintendent's Report - Dr. Merkle
    1. Final Report for Graduating Class  

      Dr. Merkle reported above.
    2. Preliminary Report on Assessment Results  

      Dr. Maloney reviewed the preliminary 11th Keystone and Advanced Placement results with the Board.

      A discussion continued. Points of the discussion were - while Dr. Maloney credits the students and teachers for these outstanding results, congratulations was extended to Dr. Maloney for her curricular leadership and moving the district in this direction; AP national and state comparisons were provided; Dr. Maloney will share additional AP information as requested by the Board. 
    3. Early Learning Initiative Task Force  

      Dr. Merkle reported the district has formed a task force for the early learning initiative and tomorrow is the first meeting. We have communicated with our early childhood providers that are neighbors via a letter that the district has created a task force for early childhood education. The administration anticipates a report back to the Board in November.
    4. Administrative Rally 

      Dr. Merkle commented on the summary of the Administrative Rally that was held in June that was shared with the Board via email. It was successful and having this time together was appreciated and the feedback was positive. Time was spent on the history of YS, cultures and beliefs, goal setting, preparing the professional development plan, partnerships with York College personnel and also time to eat and play too. Another one-half day Rally is planned for August 11 as a follow up for preparation for the new year.
    5. Overnight Field Trip Request - High School Band, Orchestra, Choir and Color Guard. The administration recommends approval of the overnight field trip request. [Motion; Discussion; Public Comment; Vote]

      Dr. Merkle reported above.

      Motion, Frieriech, Second, Shaffer; Approval of above.

      A discussion continued. Point of the discussion was some meals are not covered in the cost of trip and these costs will be covered for students with financial difficulty.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.
    6. Foreign Exchange Students 2014-15. The administration recommends approval of the following two foreign exchange students at the high school for 2014-15. [Motion; Discussion; Public Comment; Vote]

      Dr. Merkle reported above.

      Motion, Shaffer, Second, Freireich; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.
      1. Roberto Tristan Munoz. Tristan is a native of Spain and currently attends IES Principe Felipe. He is sponsored by the AFS-USA exchange program. Tristan will reside with the family of Matthew and Melinda Waterbury, 1659 Sleepy Hollow Road.
      2. Camila Gruanuer. Camila is a native of Ecuador and currently attends Unidad Educativa Bilingue Jefferson Salinas. She is sponsored by the Rotary Club of York. Camila will reside with three York Suburban families during the 2014-15 school year. Her first will be the family of Andrew and Connie Mears, 506 Wynwood Road.
  6. Business Office Report - Ms. Mason
    1. Donation to the Middle School Marching Band. A brand new set of marching quad drums were purchased by Mr. and Mrs. Garncarz for the Middle School Marching Band.

      Ms. Mason reported above.
    2. Donation for Home Plate Tarp. The American Legion baseball team donated $710 to purchase a home plate tarp. 

      Ms. Mason reported above.
    3. Remediation of the Sanitary Line at East York Elementary. The Administration recommends the approval of Swerp Incorporated to remediate the sanitary sewer line at East York Elementary School at a cost of $13,285. [Motion; Discussion; Public Comment; Vote]

      Ms. Mason reported above.

      Motion, Freireich, Second, Posenau; Approval of above.

      A discussion continued. Points of the discussion were - the cost is attributed to broken line with tree roots and engineer recommended liner be put in place and is expected to work better than the old line; this will be a two phase project, phase 1 to be completed in 30 days and phase 2 will be completed over a weekend in the fall when students are not in the building; this cost is coming in under the original estimated cost.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.
    4. Budget Transfers 2013-14. The administration recommends approval of the Budget Transfer Listing June 1, 2014 through June 30, 2014. [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above.

      Motion, Clancy, Second, Freireich; Approval of above.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present yes. Motion carried 7-0.
    5. Food Service
      1. Sales Activity Report   

        Ms. Mason reported above.

        A discussion continued. Point of the discussion was Ms. Mason and Mrs. Heidler have a meeting scheduled later this week to review a marketing plan to attempt to raise these numbers.
  7. Student Board Representative Report - Miss Renjilian not present
  8. Committee Reports Continued - Mr. Miller
    1. Academic Standards & Curriculum Committee - Mrs. Clancy
      The minutes of June 18 are provided.

      Mrs. Clancy reported above. An extensive report on PSSA will take place in October. Appreciation was extended to Dr. Maloney for bringing great expertise to the district in these areas as she does a great service in these areas to move the district forward academically.
    2. Legislative Report - Mr. Sears provided information on the PSBA legislative priorities process with July 30 being the deadline. Mr. Sears will obtain additional information from PSBA.
    3. Policy Review Committee - Ms. Bates
      1. The minutes of June 12 are provided.

        Ms. Bates reported above.
      2. Policy Revisions. The Policy Review Committee recommends Board approval of the following policy revisions. [Motion; Discussion; Public Comment; Roll Call Vote]

        Motion, Bates, Scond, Shaffer; Approval of above.

        A discussion continued. Points of the discussion were - the Board appreciated the cliff note version that Ms. Bates prepared and distributed on the policy revisions; several questions were answered by administration; recommendation for a revision to policy 138, page 2, paragraph 3, changing disability to eligibility at two places.

        Amend Motion, Bates,Second, Shaffer; with revision to policy 138 as stated above.

        Roll Call Vote, all present, yes. Motion called 7-0.

        Mrs. Clancy inquired about statement in June 12 minutes that policy 102 will be on agenda for future discussion and asked if the discussion is more substantive that the policy is also reviewed by the Academic Standards& Curriculum Committee too.

        Dr. Merkle stated some of it is that PSBA was holding up some recommendations and that it would be taken to the larger group.

        Dr. Merkle also reported that the Administrative Team has been working very hard on Administrative Regulations this summer. ARs are not board approved and notifications will take place to the Board. The administration anticipates the AR Section 100 and the Board Operating Guidelines will be completed by the end of the summer. The goal of completion of the 200s is anticipated by the end of November.
        1. No. 124 - Alternative Instruction Courses
        2. No. 125 - Adult/Community Education
        3. Delete - No. 125.1 - Community Education Program
        4. Delete - No. 125.1-AR - Administrative Regulation
        5. No. 126 - Class Size
        6. No. 127 - Assessments
        7. Delete - No. 129 - Music Program
        8. No. 130 - Homework
        9. No. 137 - Home Education Programs
        10. No. 137.1 - Extracurricular Participation by Home Education Students
        11. Delete - No. 137.1 - Attachment
        12. No. 138 - Limited English Proficiency Program
        13. No. 140 - Charter Schools
        14. No. 140.1 - Extracurricular Participation by Charter/Cyber Charter Students
        15. No. 142 - Migrant Students
        16. No. 143 - Standards for Persistently Dangerous Schools
        17. No. 144 - Standards for Victims of Violent Crimes
        18. No. 146 - Student Services
        19. No. 706 - Property Records 
    4. Additional Committee Reports  

      Facilities Committee - Mrs. Freireich reported there will be a Facilities Committee meeting on Wednesday at 5:00 PM. Thanks was extended to Barry Girling and Bill Boll and their crew for the work taking place over the summer. Major projects for the summer are or will be under way shortly. The leak situation at Valley View is an insulation and fire alarm situation and discussion for a resolution continues.
  9. Lincoln Intermediate Unit Board Report - Mr. Sears
    The highlights of the LIU Board Meeting of June 24, "...by Dawn's Early Light", is provided.

    Mr. Sears reported  above and provided a few highlights.
  10. York Adams Academy Report - Mrs. Freireich

    No report. 
  11. York Area Tax Bureau Report - Ms. Mason

    No report.
  12. York County School of Technology - Mrs. Schroeder
    The Joint Operating Commitee Mini-Board Report for June 26 is provided.

    Mrs. Schroeder reported above and provided an update on the NOCTI scores. 89.64% of students were proficient or better. The Joint Operating Committee and the Association reached an agreement on a contract.
  13. Recognition of Visitors  

    No public members remain at this time.
  14. Committee Meeting Schedule
    July to December  

    Mr. Miller reported above.
  15. Public Comment
  16. Adjournment  

    The meeting was adjourned at 8:39 PM.

    An Executive Session will be held following this meeting.


    ADDENDUM

 

TO:                 Members of the York Suburban School Board

FROM:            Michele A. Merkle, Ed.D, Superintendent

DATE:             July 21, 2014

SUBJECT:     Addendum to the Agenda for the Board Meeting of July 21, 2014 

 

IV.   Committee Report

         A.  Personnel Committee Report 
– Ms. Shaffer

 

              1.  Consent Agenda

 

          4.  Resignations

 

               f. Recommend Board approval of the resignation of Tasha Koontz, half-time Music Teacher at the Middle School, effective July 16, 2014.

 

              6.  Employment

 

               o.  

Name:

Angie M. Adams

Education:

South Western High School, Diploma; Susquehanna University, B.A. in Psychology, McDaniel College, M.Ed. in Counseling Education 

Certification:

Secondary School Counselor 7-12

Contract:

Professional Contract

Salary:

$73,150 - M.S. – Step 10

Assignment:

Secondary School Counselor

Building:

Middle School

Effective:

2014-2015

 

 

 

 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.