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AUGUST 4, 2014 - 7:30 PM
There will be an Executive Session prior to the meeting at 7:00 PM.

(approved on August 18, 2014)

  1. General Business

    Call to Order
     - Mr. Miller
    1. Pledge of Allegiance to the Flag

      Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call 

      Members present - Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Joel Sears, Cathy Shaffer, Jessica Renjilian (Student Representative)

      Members not present - Emily Bates, Jennifer Clancy, Lois Ann Schroeder
  2. Committee Report
    1. Personnel Committee - Ms. Shaffer
      [Consent Agenda:  You have before you the Personnel Report which includes employment. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      Motion, Shaffer, Second, Leopold-Sharp; Approval of the consent agenda items of the Personnel Committee. 

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 6-0.

      Dr. Krauser introduced Amy Chapman, in attendance this evening.
      1. Employment


          Amy L. Chapman


          Donegal High School, Diploma; Millersville University, B.S.E. in Music Education


          Music 7-12


          Temporary Professional Contract


          $25,300* (*Salary is pro-rated based on 50% employment) - B.S. – Step 1


          Music Teacher


          Middle School



        2. Recommend the appointment of Amy Chapman as Middle School Show Choir (Sounds of Tomorrow) Advisor at the salary of $1,299 which represents Step 1 of the Extracurricular Salary Schedule.

        3. Recommend the appointment of Marilyn Henning as Elementary Technology Resource Person for the term of July 1, 2014 through June 30, 2017 at the stipend of $1000 per year.

        4. The administration recommends the transfer of Shelby Marks to the Level I secretarial position at the High School, effective July 1, 2014 at a base hourly rate of $16.31.

        5. The administration recommends the appointment of Shelby Marks to the supplemental position to support the community athletic programs that use district facilities at a stipend of $5000, for the period July 1, 2014- June 30, 2015.

        6. Recommend the employment of Brittany O’Reilly as an Instructional Support Aide at the Valley View Elementary School for 3.5 hours per day at the hourly rate of $10.50, effective for the 2014-2015 school year, pending clearances.

      2. Volunteer Coach for Fall 2014-2015

        Gina Neiderer

        Girls Volleyball

  3. Comments and/or Questions from the Public  

    An opportunity was provided for public comment.  There was none at this time.
  4. Adjournment  

    The Special Meeting was adjourned at 7:33 pm.



 A G E N D A

  1. General Business

    Call to Order
     - Mr. Miller

    Mr. Miller called the Planning Committee meeting to order at 7:33 pm.
  2. Board President's Report - Mr. Miller

    Executive Session. The Board met in Executive Session on July 21, 2014 following the Combined Planning Committee and Regular Monthly Meeting and prior to this evening's meeting for the purpose of discussing personnel and/or legal issues.   

    Mr. Miller reported above.
  1. Superintendent's Report - Dr. Merkle
    1. Teacher Placement Chart  

      Dr. Merkle highlighted above information.
    2. District Affiliated Report - Music Booster Club - Mrs. Kristy Atkinson will provide a brief report on the work of this organization.

      Dr. Merkle introduced Kristy Atkinson from the Music Booster Club.

      Mrs. Atkinson is co-chairing the President position with Rhonda Abel and provided a verbal report to the Board and written report of officers of the Music Boosters. Explanation was provided for new name and format of Music Booster Club that now represents all music programs in the high school to advocate for music. Last school year, the band trip included more music students than just the band students and all students performed. Parents are very supportive in many different roles.  The trip to Cleveland is anticipated this spring. 

      A discussion continued and included the following points - Dr. Merkle will forward a form to Board members interested in joining this support group; two years back, marching band became an option and declining numbers are not due to that new option.

      Mrs. Atkinson added opportunities for middle school students to take part with the high school musicians in various ways are being planned. Last spring, 8th grade students were invited to play with the high school band at the concert for one number.

      Dr. Merkle concluded the discussion reporting the administration had the first meeting with booster and PTO representatives today and had a good meeting.
    3. Opening Days  

      Dr. Merkle reported August 18 is opening staff day and Board members received an invitation this morning to attend.
    4. Dr. Merkle publicly acknowledged Ms. Mason's completion of her master's degree in education and extended congratulations. 
  2. Business Office Report - Ms. Mason
    1. Discussion Item

      Capital Plan  

      Ms. Mason highlighted above information and shared these numbers are estimates.

      A discussion continued and points of the discussion were - debt service will be utilized for these type of projects; a timeline can be developed by the administration for the project list; Mr. Phillips provided borrowing options previously and will be discussed later in the meeting; additional expenses are involved with each bond issue; historically determining cost of borrowing was not based on cash flow on an annual basis; an operational benefit may be to justify a project manager to oversee some tasks but a project manager is typically used for a large project; timing with school being in session and contractor's calendar are important in planning; East York HVAC project is requested with a price for two and four pipe system; the administration does plan to have an entire walk through of district facilities to reasses current status of facilities; the administration is currently discussing and asking questions about retirements in maintenance department; adding figures to several projects on page 2 would increase the total of $7.9 million. 
    2. Item being recommended for approval on August 18

      Closing of Student Activity Account RENEWW

      Ms. Mason explained above and stated RENEWW is no longer an active orgnization at the high school for the past two years. The amount in the RENEWW account of $1,082.18 will be transferred to Student Council fund.

      Dr. Merkle responded to a question from a Board member as to what was focus of this activity and the administration will check and respond to Board members. 
  3. Student Board Representative Report - Jessica Renjilian

    Miss Renjilian reported the high school students have not received their schedules yet.  Band camp and fall sports season starts soon. The Link Crew is having their first official meeting later this week and next week. 
  4. Old Business - Ms. Leopold Sharp

    Borrowing Discussion 

    Ms. Leopold-Sharp reviewed Mr. Phillips' financing options report that was presented earlier this year. His recommendation was borrowing during the last quarter of 2014. A Board resolution in September would be necessary.

    A discussion continued and points of the discussion were - life cycles of projects do need reviewed; Mr. Phillips recommends keeping the debt service amount rather consistent; majority of facility projects are maintaining facilities not much upgrade; it was decided to have further discussion on August 18 and September 8 with a vote on September 22.

    Dr. Merkle concluded the discussion stating the administration will review the projects without figures and provide figures along with a recommendation. The Board agreed that the 5, 7, 9 wrap with extended term was main focus. 
  5. Committee Reports - Mr. Miller
    1. Minutes/Announcements

      Communications Committee - July 21

      Mr. Miller reported above.
    2. Committee Meeting Schedule

      Mr. Miller reported above.
  6. York County School of Technology - Mrs. Schroeder

    The YCST Joint Operating Committee Mini-Board Report of July 24 is provided.

    Mr. Miller reported above.
  7. Comments and/or Questions from the Public  

    An opportunity was provided for public comment. There was none at this time.
  8. Adjournment  

    The meeting was adjourned at 8:46 PM.

    There will be an opportunity for public comment at the end of each report.



The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.