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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
AUGUST 21, 2017 - 7:00 PM
PROVARD EDUCATION CENTER



M I N U T E S
(approved on September 25, 2017)

 

  1. General Business

    Call to Order - Ms. Leopold-Sharp
    1. Pledge of Allegiance to the Flag  

      Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call  

      Members present -Scott Eden arrived at 7:03; Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Michael Thoman, Elise Atkinson (Student Representative)

      Members not present -  Emily Bates
    3. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

      Mr. Eden arrived.
    4. Discussion and Action on Board Minutes.  Approval of the Minutes of the Combined Planning Committee and Regular Monthly Meeting of July 17, 2017 and the Special Meeting followed by the Planning Committee Meeting of August 7, 2017.  [Public Comment; Approval as submitted/corrected]

      Ms. Leopold-Sharp reported the minutes will be accepted as submitted and filed for audit. 
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions any any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of July 31, 2017  [File for audit]
    1. Treasurer's Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report - Capital Project, Capital Reserve, Food Service
    5. Check Summary Report - General Fund, Food Service, Capital Project
    6. Student Activity Account Summary  

      Motion, Posenau, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  3. Board President's Report - Ms. Leopold-Sharp

    The Board met following the Planning Committee Meeting on August 7, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.

    Ms. Leopold-Sharp reported above. 
  4. Superintendent's Report - Dr. Merkle
    1. Student Enrollment Report  

      Dr. Merkle reported above. The report was generated on August 1 and the current actual enrollment is 3210 which indicates a growth of 200 students. However, not all of the withdrawals have been recorded in the system to date. Elementary classes are full, Middle School is up 16 students from May and High School is up 62 students. The Administration continues to monitor the enrollments and is watchful for any supports that may be needed. The number of students attending York County School of Technology is down this year.
    2. District Goals Overview  

      Dr. Merkle reported above. Despite the departure of our Assistant Superintendent, the administration will move forward with all District Goals as planned. As the year progresses, there may be an extension of some action steps into the 2018-19 school year.
    3. Report on Opening of School

      Dr. Merkle reported the message to all staff this year is teaching from the heart, leading from the heart and supporting from the heart. All staff started with a spirit wear day at the Middle School auditorium, new gathering place as the renovation in the High School auditorium continued. A bus karaoke by the Administrators started off the time together. A moving moment during the time together was when the teachers gave an ovation to the support staff. Staff moved to the gymnasium for a time of refreshment and fellowship. Support Staff received specialized training and Teachers met in another area. This time was followed by staff going to their assigned buildings where the principals did a great job on the first two staff days and teachers had time in their classrooms. Students started their school year on August 16 and 17, depending on grade level. Morale was very high all around! The High School Link Crew had an enthusiastic greeting for all 9th grade students on August 16. Things are going very well with the new bus company. New students are continuing to be enrolled and the guardianship and residency affidavits are cleaning up things. Today, students had the awesome opportunity for eclipse viewing with NASA approved glasses.
    4. As per Board policy 915, the Administration recommends that the York Suburban School Board sanction the following organizations for the 2017-18 school year:

      All-Sports Booster Club
      Music Boosters Association
      East York Elementary PTO
      Indian Rock Elementary PTO
      Middle School PSO
      Valley View Elementary PTO
      Yorkshire Elementary PTO

      The Administration will work with each organization to ensure that all obligations set forth in Policy 915 are met in timely fashion.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion 8-0.
  5. Business Office Report - Ms. Mason
    1. The Administration recommends Board approval of the 2017-18 Bus Routes and Bus/Van Drivers.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
    2. The Administration recommends Board approval of the FnP Productions contract in the amount of $2,000 for the Homecoming Dance to be held on October 7, 2017 from 7:00-9:00pm.  [Motion; Discussion; Roll Call Vote]

      Motion, Frerieich, Second, Shaffer; Approval of Items B, C and F. Roll Call Vote, all present, yes. Motion carried 8-0.
    3. The Administration recommends Board approval of the catering contract in the amount of $4,432.50 with Wisehaven Catering & Events for the Academic Awards Banquet to be held May 14, 2018.  [Motion; Discussion; Roll Call Vote]

      Please see motion under Item B. 
    4. The Administration recommends Board approval of the Agreement with Executive Coach, Inc. to take the Ninth Grade class to the African American History Museum in Washington, DC on Tuesday, October 24, 2017 for a total cost of $6,600 for five buses.  [Motion; Discussion; Roll Call Vote]

      Motion, Schroeder, Second, Freireich; Approval of Items D and E. Roll Call Vote, all present, yes. Motion carried 8-0.
    5. The Administration recommends Board approval of the Agreement with Executive Coach, Inc. to take the Eleventh Grade class to New York to see Miss Saigon on Wednesday, November 8, 2017 for a total cost of $10,375 for five buses.  [Motion; Discussion; Roll Call Vote]

      Please see motion under Item D. 
    6. The Administration recommends approval of the renewal of the PA-Educator.net Clearinghouse 2017-18 Contract of Service for a twelve month period, July 1, 2017, in the amount of $2,137.50 for access to the online clearinghouse of Pennsylvania professional and non-certified individuals to recruit candidates for employment.  [Motion; Discussion; Roll Call Vote]

      Please see motion under Item B. 
    7. Informational:
      1. Donation in the amount of $1,334.61 from Valley View PTO for various field trips in May.

        Ms. Mason reported above.
      2. Eagle Scout Project

        Ms. Mason reported an Eagle Scout project involving the shed located at Valley View Elementary was discussed at the Facilities Committee meeting. The project will include painting, repairing the roof and adding shelves.
  6. Student Board Representative Report - Elise Atkinson

    Miss Atkinson reported about the first day for 9th grade students and new students to the High School. The Link Crew lead 31 groups of 9th grade students and 1 VIP group for exchange students and new students. An Activity Fair was held during lunch in the cafeteria to give students an opportunity to talk with other students about the 15 to 20 different activities available to students. All students reported on Thursday and things went very well. Picture day was scheduled on Friday. Overall, students were not voicing many complaints, except a few comments about the new legging policy. The new furniture in the front lobby caught the students pleasantly surprised and they were very appreciative to have this new area to work and relax. A reminder about the community movie night this Friday with proceeds going to this year's miniTHON. Elementary students and their parents are invited to attend. The students enjoyed the carpool karaoke by the administrators. Back to school nights are scheduled. Fourth grade students interested in playing instruments have an opportunity to hear the high school band members play their instruments on Thursday evening. The eclipse watching today was exciting for the students.
  7. Committee Reports - Ms. Leopold-Sharp
    1. Communications Committee Report - Ms. Shaffer

      The Activity and Communications Reports are provided.

      Ms. Shaffer reported above. 
    2. Facilities Committee Report - Mrs. Freireich

      The minutes of June 14 are provided.

      Mrs. Freireich reported above. The committee will begin to focus on next year's list of projects at the next meeting.
    3. Personnel Committee Report - Ms. Shaffer

      Consent Agenda  [You have before you the Personnel Report which includes appointment, employment, granting of professional tenure, substitute teachers, guest teachers, volunteer fall coach and volunteers.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      A discussion took place and the point was - the different groups of substitute teachers and guest teachers are new hires and ones that have been with YS previously.

      Motion, Shaffer, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

      Dr. Adams introduced Coach Larry Dalton, Head Girls Softball Coach, in attendance this evening. Coach Dalton is also an assistant football coach.

      Dr. Merkle added that Coach Dalton coaches from the heart and students look up to and relate to him very well.
      1. Appointment  
        1. Recommend the appointment of Amy Intrieri as Middle School Sounds of Tomorrow Advisor for the 2017-2018 school year at the stipend of $2,222 which represents Step 4 of the Extracurricular Salary Schedule.

        2. Recommend the appointment of Melissa Martin as Middle School Color Guard Advisor for the 2017-2018 school year at the stipend of $656 which represents Step 4 of the Extracurricular Salary Schedule.

      2. Employment
        1. Recommend the employment of Barbara Baquero as a Long-Term Substitute 3rdGrade Teacher at Indian Rock Elementary, effective August 14, 2017 through approximately October 10, 2017, at the daily rate of $105.

        2. Recommend the employment of Larry Dalton as Head Softball Coach for the 2017-2018 school year at the salary of $4,848 which represents Step 3 of the Extracurricular Salary Schedule.

        3. Recommend the employment of Ali Johnson as High School Co-Assistant Football #3 Coach for the 2017-2018 school year at the salary of $2,052 which represents ½ of Step 3 of the Extracurricular Salary Schedule.

        4. Recommend the employment of Megan Sheely as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective August 22, 2017.

        5. Recommend the employment of Austin Wright as a substitute custodian effective August 22, 2017 at the hourly rate of $10.00.

      3. Granting of Professional Tenure (August/September and January/February)  

        Recommend awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and "during the last four months of the third year have performed satisfactorily [Section 1108© of the Public School Code of 1949 as amended by Act 16 of 1996]." This professional status should be effective August 21, 2017.

        Cathi Hicks

        Elementary First Grade Teacher

        Amy Intrieri

        Elementary Music Teacher

      4. 2017-2018 Substitute Teachers  

        JEANNE ADDISON

        RICHARD GUYER

        STEPHANY REIHART

        AUSTIN ALLISON

        DANIELLE HAMME

        MARK RHINE

        ELIZABETH ARZT

        KATHI HAMMELS

        MARIA SABATINO

        SILVIA BENSON

        RHADA HARTMANN

        BETHANY SALAGA

        DARLA BERKOWITZ

        ANGELINE HEPNER

        AUDREY SCHAEFER

        S. LOUISE BETTERMAN

        NANCY HUTTEL

        KRISTA SHARP

        JUDITH BOWSER

        LEIF JOHNSON

        TARA SHULTZ

        ANN BROOKS

        ANGELA JONES

        CODY SIEPIETOWSKI

        ALEXIS BROWN

        ASHLY JONES

        CARRIE SMELTZER

        MORGAN CARR

        KAYLA KEETING

        DARYLL SMELTZER

        ROSE CONRAD

        KIMBERLY KEENE

        CATRIONA SMITH

        AMANDA DASHLER

        KAYLA KREBS

        LINDSAY SPITZLAY

        SUSANN DECOWSKY

        LISA LEWIS

        CHRISTINA STOUGH

        GLENN DIETRICH

        BRADLEY MARCH

        EVAN THEAKSTON

        JULIA DUNN

        IRIS MATUCHA

        OLIVIA VANDERMARK

        R. MICHAEL DUTTERA

        CRYSTAL MILLER

        KRISTA VANZANARDI

        JEANNE DYER

        LUREEN NELSON

        TRACEY WAGNER

        KIRSTYN GIGEOUS

        CAROLYN NEUFELD

        GRETCHEN WILLIAMS

        DANIELLE GLATFELTER

        DAPHNE OHL

        REBECCA WINAND

        KELLEY GOODYEAR

        ANA PAUL

        AMY WRITER

        SANDRA GROVE

        DANIELLE POTTER

        LAUREN ZORTMAN

      5. 2017-2018 Guest Teachers  

        KATHLEEN BARNHART

        JAMES GILES

        CHRISTINA POLIHROM

        FAITH BOYER

        KATHLEEN HALL

        CHARLES ROSTRON

        DAISY BRANIN

        SUSAN HUTH

        LINDA SLENKER

        WILLIAM BYRNE

        SUSAN KREVETSKI

        JOHN SORENSON

        MARC CHARISSE

        MARGUERITA MANN

        JUDY STEWART

        BETSY COLDIRON

        CLAIRE MCMILLION

        CARITA WILLIAMS

        NICOLE CRAMER

        LAUREN MOORE

        CARA BETH ZORTMAN

        KIMERLY DAVIS

        HOWIDA MOUSTAFA

        NANCY-ANN ZORTMAN

        JOHN DREIBELBIS

        LISA MURR

         

        ABEY DREW

        HILLARY NELSON

         

        BETSY DUNKEL

        KATHLEEN PAJTIS

         

        EDWARD FOX

        ANGELA PESSOGNELLI

         
      6. Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective August 22, 2017:

        Barbara Baquero
        Alexander Kish
        Jennifer Smith

      7. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective August 22, 2017:

        Anne Gray
        Amy Moffitt
        Kelly Sibol
        Katia Stevens
        Jerrin Toomey
        Robin Trimmer
      8. Recommend Board approval of the following Volunteer Fall Coach for 2017-2018:

        Fred Gard, Girls Volleyball
      9. Recommend Board approval of the following Volunteers for 2017-2018:

        Dekey Tenpa
        Jennifer Tuchscherer
    4. Policy Review Committee - Mr. Thoman

      The committee recommends the following policy revisions.
      1. Policies reviewed by committee.
        1. 200    Enrollment of Students
        2. 202    Eligibility of Nonresident Students
      2. Policies reviewed by the administrative team with minor revisions.
        1. 204    Attendance
        2. 209    Health Examinations/Screenings
        3. 209.1 Food Allergy Management
        4. 210    Medications
        5. 210.1 Possession/Use of Asthma Inhalers/Epinephrine Auto-Injectors
        6. 217    Graduation
        7. 218.2 Terroristic Threats
      3. Policies reviewed by the administrative team with no change.
        1. 208    Withdrawal
        2. 211    Student Accident Insurance
        3. 213    Assessment of Student Progress
        4. 215    Promotion and Retention
        5. 218    Student Discipline/Code of Student Conduct
        6. 218.1 Weapons
        7. 221    Dress and Grooming
        8. 233    Suspension and Expulsion
        9. 236    Student Assistance Program
        10. 239    Foreign Exchange Students
        11. 240    Contests
        12. 252    Dating Violence

          [Motion; Discussion; Roll Call Vote]

          Motion, Thoman, Second, Freireich; Approval.

          A discussion took place about epi pen use.

          Roll Call Vote, all present, yes.  Motion carried 8-0.
    5. Additional Committee Reports  

      Ms. Leopold-Sharp asked if there were additional committee reports. 

      Mrs. Freireich thanked Barry Girling, Wayne Ingerto and the entire maintenance and custodial staff with all of the projects and various efforts in the District that were accomplished this summer - a job well done!
  8. Lincoln Intermediate Unit Board Report 

    Ms. Leopold-Sharp asked Board members to let Dr. Merkle know if any time a visit from the Dallastown LIU Representative would be desired, especially during the budget season.
  9. York Adams Academy Report - Mrs. Freireich

    Mrs. Freireich reported YAA experienced a successful school opening last week. Things are going extremely well with the new Director. Twelve YS students are enrolled at YAA.
  10. York Adams Tax Bureau Report - Ms. Mason

    Ms. Mason reported no report.
  11. York County School of Technology - Mrs. Schroeder

    Mrs. Schroeder reported a meeting is scheduled later this week.
  12. Recognition of Visitors  
  13. Board Meeting and Committee Schedule  

    Ms. Leopold-Sharp reported above.
  14. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.
  15. Adjournment
     
    The meeting was adjourned at 7:36 PM.


    An Executive Session will be held immediately following the meeting.

    An Executive Session was held.


    /s/ Corinne D. Mason, PRSBA, M.Ed.

    Board Secretary 

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.